Evacuation Allowances - S-1 Procedural Page

Role and responsibility

The IPAC pay clerk processes evacuation allowances per DoDFMR Vol 9DODFMR Vol 9 Chapter 7. The S-1 officer signs by direction on routing. The unit commander supports the evacuation execution. The State Department coordinates the evacuation order through the Department of State Foreign Affairs Manual when civilian evacuees are involved. The MARFOR command coordinates Marine and family member evacuation per the JTRJTR Chapter 7.

Source documents flow from the evacuation order (natural disaster, hostile action, voluntary, ordered), the JTR Chapter 7 entitlement framework, the safe haven designation, the per diem and subsistence rates for the safe haven location, the supporting receipts, and the prior pay record. Outputs include the executed evacuation travel, the documented safe haven designation, the per diem and Subsistence Expense (SE) payment, the travel allowance for evacuation movement, the evacuation travel claim, the return travel processing, and the audit trail.

Per DoDFMR Vol 9 Chapter 7, evacuation allowances cover authorized evacuees (Service members, civilian employees, family members) during evacuation events. Per JTR Chapter 7, the operational implementation sets per diem, Subsistence Expense, and travel allowances. The State Department Foreign Affairs Manual covers civilian evacuee coordination at overseas locations.

Trigger events

• Evacuation order issued (natural disaster, hostile action).
• Voluntary evacuation authorization.
• Safe haven designation update.
• Per diem rate update for safe haven location.
• Return travel authorization after evacuation.
• Evacuation termination order.

Processing workflow

1. Receive the evacuation order. The IPAC pay clerk receives from the chain of command, MARFOR, or the State Department.
2. Identify the evacuation category. Per DoDFMR Vol 9DODFMR Vol 9 Chapter 7:
   • Natural disaster evacuation.
   • Hostile action evacuation.
   • Ordered departure.
   • Voluntary departure.
3. Apply evacuation entitlements. Per Vol 9 Chapter 7 and JTRJTR Chapter 7, the entitlement framework covers Service members, civilian employees, and authorized family members.
4. Process safe haven designation. The State Department or DoD designates the safe haven location.
5. Apply Subsistence Expense (SE). Per JTR Chapter 7, SE covers food and lodging at the safe haven.
6. Process Per Diem for evacuees. Per JTR Chapter 7 and DTMO rates, per diem applies during evacuation.
7. Process travel allowances. Per Vol 9 Chapter 7, travel allowances cover the movement from the evacuated location to the safe haven and the return.
8. Cut evacuation travel claim. Per Vol 9 Chapter 8, the voucher processes per the standard claim framework.
9. Coordinate with disbursing. Per DoDFMR Vol 5, the disbursing technician processes evacuation claims.
10. Process return travel and entitlement termination. When the evacuation terminates, the IPAC processes return travel and ends evacuation entitlements.

Systems of record and forms

Systems

• Defense Travel System (DTS). Per MCO 4650.39A.
• DTMO Per Diem Rate Tables for safe haven location. Per JTR.
• State Department Coordination Records. For overseas civilian evacuees.
• DFAS Pay Processing. Per Vol 9 Chapter 8.

Forms

• Evacuation Order. Per DoD and State Department.
• DD Form 1351-2 Travel Voucher (Evacuation). Per Vol 9 Chapter 8.
• Safe Haven Designation Memorandum. Per Vol 9 Chapter 7.
• Subsistence Expense Documentation. Per JTR Chapter 7.

Common pitfalls

• Evacuation entitlement not applied per category. Per DoDFMR Vol 9DODFMR Vol 9 Chapter 7, the category drives the entitlement.
• Safe haven per diem rate misaligned. Per DTMO and the JTRJTR, the safe haven location and date drive the rate.
• Subsistence Expense not processed. Per JTR Chapter 7, SE covers evacuee subsistence.
• Return travel not processed at evacuation termination. Per Vol 9 Chapter 7, the return travel processes when the evacuation ends.
• Family member evacuation without authorization. Per Vol 9 Chapter 7 and JTR Chapter 7, family member evacuation requires authorization.
• Civilian employee evacuation coordination skipped. The State Department coordinates civilian evacuee actions.

Decision points

• Evacuation category. Per Vol 9 Chapter 7, the category (natural disaster, hostile action, ordered, voluntary) drives the entitlement.
• Safe haven location. The State Department and DoD designate the safe haven.
• SE versus per diem. Per JTR Chapter 7, SE covers extended evacuation. Per diem covers shorter evacuations.
• Return travel timing. When the evacuation terminates, the return travel processes.

Authority

This sub-page sits under DoDFMR Vol 9DODFMR Vol 9 Chapter 7 (Evacuation Allowances). The JTRJTR Chapter 7 implements evacuation entitlements. The State Department Foreign Affairs Manual covers civilian evacuee coordination at overseas locations. MCO 4650.39AMCO 4650.39A covers DTS.

Related references

• DoDFMR Vol 9 Chapter 7. Evacuation framework.
• JTR Chapter 7. Traveler-level evacuation entitlements.
• State Department Foreign Affairs Manual. Civilian evacuee coordination.
• MCO 4650.39A. DTS.