DODI 1400.25 - DOD Civilian Personnel Management System

Scope

DODI 1400.25 establishes the DoD Civilian Personnel Management System (CPMS). The instruction sets policy and provides procedures for managing DoD civilian personnel including position management, classification, recruitment, placement, performance management, training, separations, retirement, and labor relations. The instruction operates as a multi-volume framework with volume-specific subject coverage. Portal pages cite two lanes. The base framework governs civilian pay coordination beside DoDFMR Vol 8. Volume 451 Chapter 2 sets the Honorary Awards Program for DoD civilian employees.

Audience

DoD civilian personnel offices and civilian personnel advisory services (CPAS). DoD supervisors of civilian employees. DoD HR specialists. Marine Corps civilian personnel liaisons. Marine Corps commanders supervising civilian Marines. S-1 officers routing civilian Marine pay actions and civilian award nominations.

Content scope

• Position management and classification.
• Recruitment and placement.
• Performance management and conduct.
• Training and development.
• Separations and retirement.
• Labor and employee relations.
• Equal employment opportunity.
• Pay administration cross-reference to DoDFMR Vol 8.
• Volume 451 Chapter 2. Honorary Awards Program for DoD civilian employees.

Operative content

• The S-1 officer routes civilian Marine pay actions to the civilian personnel office per DoDFMR Vol 8 Chapters 1-11 and this instruction. Civilian pay runs through DFAS Civilian Pay with input from civilian timekeepers and supervisors. The unit S-1 supports the coordination but does not process civilian pay through MCTFS.
• The Defense Civilian Personnel Data System (DCPDS) operates as the civilian personnel system per this instruction.
• Civilian employee awards operate under MCO 12451.2D and Volume 451 Chapter 2. MARADMIN 280/26 (2026-06-22) provides interim guidance for digital award submission through a SharePoint tool pending MCO 12451.2D revision.
• Servicing HROs execute civilian award approval authority per MCO 12451.2D and the Department of Navy Civilian Human Resources Manual 451-02.

Connection to higher policy

• 5 U.S.C. Title 5 Civil Service rules set statutory authority for federal civilian employment.

Connection to Marine Corps doctrine and lower policy

• DoDFMR Vol 8. Civilian Pay Policy. The pay-side companion framework.
• MCO 12810.1. Federal Employees Compensation Act Program.
• MCO 12451.2D. Marine Corps civilian awards implementation.
• Department of Navy Civilian Human Resources Manual 451-02. HRO approval authority for civilian awards.
• MARADMIN 280/26. Interim civilian awards SharePoint submission guidance.

Status

Active. The instruction operates as a multi-volume framework. Subject-specific volumes carry their own effective dates. Portal admin pages cite the base framework for civilian pay coordination and Volume 451 Chapter 2 for civilian awards. Verify the volume-level revision on the DoD Issuances Website before citing a specific volume.