Performance Evaluation System (PES)

Is the command annually educating MROs on the responsibilities and provisions of the PES to adequately prepare them to execute duties as an MRO? (Generally, this includes a review of the appropriate way to submit an MROW and a MBS audit. This requires a review of chapters 2, 3 and 4 of the PES, with special attention on section A data)

Is the command annually educating RSs on the responsibilities and provisions of the PES to adequately prepare them to execute duties as an RS? (Generally, this includes a verification of sections A, B, and C, review the requirements for high mark and adverse justifications, and a review of the performance anchored rating scale and marking philosophy. This requires a review of chapters 1- 4, and 8 of the PES.)

Is the command annually educating ROs on the responsibilities and provisions of the PES to adequately prepare them to execute duties as an RO? (Generally, this includes the supervision of the verification of sections A through C, a review of the RS’s markings in sections D-H, requirements for high mark and adverse justifications, a review of section I, and a review of the RO’s profile. This requires a review of chapters 1- 4, and 8 of the PES.)

Is the command annually educating reporting officials on adverse report procedures? (This requires a review of chapter 5.)

Based on a comparison of the command’s non-judicial punishment (NJP) and court martial files against the Fitness Report Inventory of applicable Marines, is the command submitting “Directed by the Commandant of the Marine Corps” (DC) or “Grade Change” (GC) reports when significant administrative or adverse action on the Marines that requires immediate reporting to the CMC? Note: “FITREP Inventory” tool is located in MOL under Resources, APES, MMRP

Is the command maintaining quarterly copies whether digital or hard copy of the Commander’s Timeliness Report (CTR) that cover the previous 12 months? Note: CTRs must be requested by submitting an email to the organizational email at smb.manpower.mmrp-31@usmc.mil along with the RUC and MCC of the command.

Is the commander using the CTR to reduce or eliminate the number of late and outstanding reports? (Reports must be submitted to HQMC within 30 days of the end of the reporting period for normal reports and 60 days for adverse reports)

Is the command maintaining quarterly copies whether digital or hard copy of the Missing Last Annual Report that cover the previous 12 months? Missing last annual queries are available in MOL under Resources, APES, MMRP web tool. Missing last annual must be pulled by RUC/MCC and grade for all E5-O6.

Is the command maintaining quarterly copies whether digital or hard copy of the Date Gap Query Report that cover the previous 12 months? Date gap queries are available in MOL under Resources, APES, MMRP web tool. Date gaps can be pulled by RUC/MCC.

Does a review of the Missing Last Annual Reports and Date Gap Queries reveal proactive efforts by the command notifying and assisting the Marine written on to ensure record discrepancies are corrected? For example, correcting date gaps, overlaps, or correcting occasion codes.

Is the command maintaining a record log that annotates the Fitness Report Inventory check for every E-5 through O-5 who has checked into the command within the preceding 12 months? Note: A record log can consist of an excel spreadsheet, a logbook, or another format that shows a proactive effort in verifying FITREPs are processed/completed including the FITREP Inventory which is maintained for a minimum of 12 months.

Does every Marine in the grades E-1 through E-4 have a reporting chain established within 30 days of checking into the unit, and all omitted roles are marked “N/A” instead of “unassigned”?

Does the unit use the correct JEPES occasion types and effective dates?

Does the unit effectively manage JEPES reporting chain, Senior Enlisted Reviewer, Command Reviewer, and Unit Admin permissions within the unit organizational scopes?

Does the unit have a process to ensure that first-line supervisors provide initial counselling’s to each MRO within 30 days?

Does the unit ensure that all JEPES occasions are approved within 30 days of the effective “TO DATE”?

Does the unit ensure that JEPES occasions are approved by the appropriate promotion authority, with an “Acting Letter” on file when required?

Can the unit show correctly processed examples of, or demonstrate the ability to process command corrections for JEPES occasions when required?

Does the unit ensure that high and low command input marks are receiving appropriate justifications?