Reports Management

Has the command designated and appointed, in writing, a Command Reports Manager?

Has the command promulgated command policy (i.e., order or bulletin) for the command’s Reports Management Program to ensure organizational reporting requirements are documented, tracked, and in compliance with legal and statutory requirements? Note: Template directive available on https://usmc.sharepoint-mil.us/sites/AR_ReportsManagement site. Reports Management ensures staff agencies are not putting undue burden on staff regarding the completion of reports/surveys, thus taking away from daily tasks. The Reports Management program ensures that reports and reporting systems are compliant with federal mandates (i.e., 5 CFR Part 1320, SSN Reduction Act, etc.) and provide necessary information effectively, efficiently, and economically.)

Does the command have a continuity binder for reports management? Note: Recommend continuity binder, to include at minimum: POCs for each section, Marine Corps Order 5214.2G and SECNAV Instruction 5210.16, reports inventory, and documentation of 3-year review.

Has the command published a Reports Inventory of all valid and cancelled recurring reporting requirements? Note: The Reports Inventory is necessary to keep track of what licensed reports are available, eliminates duplication, and can be used as a resource for data that may be needed by other staff sections in the command.

Is the Reports Manager ensuring that information collections are not redundant with forms and information collections of a higher authority? Note: Local forms shall not be used if a higher level form and report (i.e., NAVMC, DD, SF, etc.) already exists for the information being collected.

Are reports program managers conducting a review of all existing reports every three years?

Does the command originate information (reports) requirements (i.e., collection of information is not already mandated by higher authority and not already collected/available by other sources)? Note: Examples of collecting information include, but are not limited to: creation of new forms or duplicative forms; adding additional fields or taking away existing fields; requests for information, data calls, systems, etc. If YES: Complete Section 2. If NO: End of Inspection.

Are all local reporting requirements published within a command directive (i.e., order or bulletin)?

Is the Reports Manager ensuring that information collections from 10 or more members of the public (i.e., spouses, contractors, etc.) has OMB approval? Note: Local forms and/or local surveys shall not be used to collect information from members of the public; use of a higher level form approved by OMB is required.

Does the command maintain a case file for all local reporting requirements not covered by higher authority? Note: The case file is required for a report not mandated by higher authority. The case file validates the purpose for the information collection and shows the life of the report, (i.e., what directive required it, when it was required, a sample of the report or snapshot of the database and what Report Control Symbol was assigned to it.

If the command sponsors, or is the program owner of an electronic reports system, is the system registered in Department of Defense Information Technology Portfolio Repository-Department of the Navy (DITPR-DON) to ensure all records within are managed in accordance with SECNAV Note 5210 and SECNAV M-5210.1.?