Administrative Management

MCAAT Finance checklist - Administrative Management. 14 unique items across 3 audiences.

Verified: May 10, 2026
Applies to: DO, FO, and Outside Agency
Items: 33
Audiences: 3

AdministratorCommander

How to use this checklist

Items group by audience. Admin sections route to IPAC, Reporting Unit, and Supporting Unit. Finance sections route to Disbursing Officer, Finance Officer, and Outside Agency. A single item appears under every audience it applies to.

14
Were all deputies, agents, cashiers, custodians, and certifying officers properly appointed and given written operating instructions regarding their duties and responsibilities in accordance with the references? NOTE: This includes adherence to Certifying Officer Legislation and all applicable waivers.
ReferencesDoDFMR Vol. 5 Ch. 2 & 5, FPM Vol 4 Ch.2, and MCO 4650.39A Ch. 2
01
Were all deputies, agents, cashiers, custodians, and certifying officers properly appointed and given written operating instructions regarding their duties and responsibilities in accordance with the references? NOTE: This includes adherence to Certifying Officer Legislation and all applicable waivers.
ReferencesDODFMR Vol. 5 Ch. 2 & 5 and FPM Vol 3 Ch.2 & MCO 4650.39A Ch. 2
02
Are revocations issued to deputies, agents, cashiers, custodians, or certifying officers when their job assignment has been terminated in accordance with the references?
ReferencesDODFMR Vol. 5 Ch. 2 & 5 and FPM Vol 3 Ch.2 & MCO 4650.39A Ch. 2
03
Are TFS Forms 3023 (specimen signature card) submitted in accordance with the references?
ReferencesDODFMR Vol. 5 Ch. 2 & FPM Vol 3 Ch. 2
04
Is the DO's request to hold cash at personal risk submitted semi-annually or as needed to the approving authority? NOTE: The total cash accountability of all appointed agents combined must not exceed the cash accountability of DO.
ReferencesDODFMR Vol. 5 Ch. 3
05
Are the facility, safeguarding of public funds, security equipment (i.e. alarm system), and security procedures inspected in accordance with the reference?
ReferencesDODFMR Vol. 5 Ch. 3 par 030302.B and MCO 5530.14A Ch. 3
06
Are MCTFS ELSIGs properly maintained to include the MELSIG and are the ELSIG reports posted to the RFF-KCI SharePoint in accordance with the references?
ReferencesFPM Vol 1 Ch. 1
07
Are online unit diaries processed and maintained in accordance with the reference?
ReferencesFPM Vol 1 Ch. 1
08
Does the office maintain the required accesses and / or separation of duties for the Document Tracking and Management System (DTMS)?
ReferencesDoDFMR Vol 5 Ch.1, FPM Vol 1 Ch. 2 & 16
09
Does the office maintain the required accesses and / or separation of duties for the Defense Travel System (DTS)?
ReferencesDoDFMR Vol 5 Ch. 1, MCO 4650.39A Ch. 2, FPM Vol 2 Ch. 8
10
Does the office maintain the required accesses and / or separation of duties for the Integrated Automated Travel System (IATS)?
ReferencesDoDFMR Vol 5 Ch. 1, FPM Vol 2 Ch. 8 & Appendix G, FPM Vol 1 Ch. 16
11
Does the office maintain the required accesses and / or separation of duties for the Deployable Disbursing System (DDS)?
ReferencesDoDFMR Vol 5 Ch. 1, FPM Vol 1 Ch. 16, FPM Vol 3 Ch. 18, DDS User Manual
12
Does the office maintain the required accesses and/or separation of duties for the CAPS-W System?
ReferencesFPM Vol 1 Ch. 16, FPM Vol 3 Ch. 12, RFF Policy Letter 1-16
13
Does the office maintain separation of duties for ITS.gov and OTC.net?
ReferencesDoDFMR Vol 5 Ch. 5 & 11, FPM Vol 1 Ch. 16, FPM Vol 3 Ch. 18

14
Were all deputies, agents, cashiers, custodians, and certifying officers properly appointed and given written operating instructions regarding their duties and responsibilities in accordance with the references? NOTE: This includes adherence to Certifying Officer Legislation and all applicable waivers.
ReferencesDoDFMR Vol. 5 Ch. 2 & 5, FPM Vol 4 Ch.2, and MCO 4650.39A Ch. 2
01
Were all deputies, agents, cashiers, custodians, and certifying officers properly appointed and given written operating instructions regarding their duties and responsibilities in accordance with the references? NOTE: This includes adherence to Certifying Officer Legislation and all applicable waivers.
ReferencesDODFMR Vol. 5 Ch. 2 & 5 and FPM Vol 3 Ch.2 & MCO 4650.39A Ch. 2
02
Are revocations issued to deputies, agents, cashiers, custodians, or certifying officers when their job assignment has been terminated in accordance with the references?
ReferencesDODFMR Vol. 5 Ch. 2 & 5 and FPM Vol 3 Ch.2 & MCO 4650.39A Ch. 2
05
Are the facility, safeguarding of public funds, security equipment (i.e. alarm system), and security procedures inspected in accordance with the reference?
ReferencesDODFMR Vol. 5 Ch. 3 par 030302.B and MCO 5530.14A Ch. 3
06
Are MCTFS ELSIGs properly maintained to include the MELSIG and are the ELSIG reports posted to the RFF-KCI SharePoint in accordance with the references?
ReferencesFPM Vol 1 Ch. 1
07
Are online unit diaries processed and maintained in accordance with the reference?
ReferencesFPM Vol 1 Ch. 1
08
Does the office maintain the required accesses and / or separation of duties for the Document Tracking and Management System (DTMS)?
ReferencesDoDFMR Vol 5 Ch.1, FPM Vol 1 Ch. 2 & 16
09
Does the office maintain the required accesses and / or separation of duties for the Defense Travel System (DTS)?
ReferencesDoDFMR Vol 5 Ch. 1, MCO 4650.39A Ch. 2, FPM Vol 2 Ch. 8
10
Does the office maintain the required accesses and / or separation of duties for the Integrated Automated Travel System (IATS)?
ReferencesDoDFMR Vol 5 Ch. 1, FPM Vol 2 Ch. 8 & Appendix G, FPM Vol 1 Ch. 16
11
Does the office maintain the required accesses and / or separation of duties for the Deployable Disbursing System (DDS)?
ReferencesDoDFMR Vol 5 Ch. 1, FPM Vol 1 Ch. 16, FPM Vol 3 Ch. 18, DDS User Manual
13
Does the office maintain separation of duties for ITS.gov and OTC.net?
ReferencesDoDFMR Vol 5 Ch. 5 & 11, FPM Vol 1 Ch. 16, FPM Vol 3 Ch. 18

14
Were all deputies, agents, cashiers, custodians, and certifying officers properly appointed and given written operating instructions regarding their duties and responsibilities in accordance with the references? NOTE: This includes adherence to Certifying Officer Legislation and all applicable waivers.
ReferencesDoDFMR Vol. 5 Ch. 2 & 5, FPM Vol 4 Ch.2, and MCO 4650.39A Ch. 2
01
Were all deputies, agents, cashiers, custodians, and certifying officers properly appointed and given written operating instructions regarding their duties and responsibilities in accordance with the references? NOTE: This includes adherence to Certifying Officer Legislation and all applicable waivers.
ReferencesDODFMR Vol. 5 Ch. 2 & 5 and FPM Vol 3 Ch.2 & MCO 4650.39A Ch. 2
02
Are revocations issued to deputies, agents, cashiers, custodians, or certifying officers when their job assignment has been terminated in accordance with the references?
ReferencesDODFMR Vol. 5 Ch. 2 & 5 and FPM Vol 3 Ch.2 & MCO 4650.39A Ch. 2
06
Are MCTFS ELSIGs properly maintained to include the MELSIG and are the ELSIG reports posted to the RFF-KCI SharePoint in accordance with the references?
ReferencesFPM Vol 1 Ch. 1
07
Are online unit diaries processed and maintained in accordance with the reference?
ReferencesFPM Vol 1 Ch. 1
08
Does the office maintain the required accesses and / or separation of duties for the Document Tracking and Management System (DTMS)?
ReferencesDoDFMR Vol 5 Ch.1, FPM Vol 1 Ch. 2 & 16
09
Does the office maintain the required accesses and / or separation of duties for the Defense Travel System (DTS)?
ReferencesDoDFMR Vol 5 Ch. 1, MCO 4650.39A Ch. 2, FPM Vol 2 Ch. 8
13
Does the office maintain separation of duties for ITS.gov and OTC.net?
ReferencesDoDFMR Vol 5 Ch. 5 & 11, FPM Vol 1 Ch. 16, FPM Vol 3 Ch. 18

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