OMPF and SRB Receipt - S-1 Procedural Page

Role and responsibility

The OMPF clerk or IPAC inbound counselor signs for the OMPF Field Folder at receipt per MCO P1070.12KMCO P1070.12K Chapter 3 (OMPF Field Folder). The S-1 chief audits the folder contents against the IRAM index. The S-1 officer signs by direction on the folder routing and the Page 11 documentation. The Marine confirms personal copies and identifies any missing records. The losing unit S-1 routes the folder per Chapter 3.

Source documents flow from the losing unit OMPF Field Folder, the IRAM index per Chapter 3, the Marine's personal records, the HQMC OMPF master record, and any reconstruction documents (re-issued counseling, re-issued awards, etc.). OMPF and SRB receipt outputs include the signed receipt, the audit against the IRAM index, the identified missing documents, the reconstructed records, the Page 11 entry per Chapter 6, the secured folder in the unit OMPF file, and the audit trail.

Per MCO P1070.12K Chapter 2, the OMPF Field Folder routes between units on PCS. The gaining S-1 takes accountability of the folder. Missing documents reconstruct per the IRAM rebuild procedures.

Trigger events

• OMPF Field Folder arrives from losing unit on inbound PCS.
• Folder fails to arrive within 30 days triggering follow-up.
• IRAM index reveals missing documents.
• Annual OMPF audit cycle.
• IGMC Records Management FA inspection covers OMPF.

Processing workflow

1. Confirm folder routing. Per MCO P1070.12KMCO P1070.12K Chapter 3, the losing unit routes the folder to the gaining unit on PCS.
2. Sign for the folder. The OMPF clerk signs for receipt and dates the receipt log.
3. Audit folder contents. Per the IRAM index in Chapter 3, the audit verifies every required document.
4. Identify missing documents. The IRAM index lists every required document type. Missing documents flag for reconstruction.
5. Reconstruct missing documents. Per IRAM rebuild procedures, request copies from HQMC OMPF master, the losing unit, or the Marine's personal copies. Re-issue counseling and re-issue awards when the original records do not reconstruct.
6. Update HQMC OMPF master when applicable. Some reconstructed documents route to HQMC for the master record update.
7. Secure the folder. Per Chapter 3, the folder secures in the unit OMPF file with the SSIC label and the retention disposition.
8. Cut a Page 11. Per MCO P1070.12K paragraph 4006, the Page 11 documents the receipt and any reconstruction.
9. Coordinate with the Marine. The Marine confirms personal copies and identifies records the Marine still holds.
10. Run the annual OMPF audit. Per Chapter 3, the unit audits OMPF folders annually.

Systems of record and forms

Systems

• Unit OMPF File. Holds the Field Folder per Chapter 3.
• HQMC OMPF Master Record. Source for reconstructed documents.
• IRAM Index. Per Chapter 3.
• Unit Records Retention File. Per MCO 5210.11F.
• Marine Online (MOL). Surfaces Marine-accessible OMPF documents.

Forms

• OMPF Field Folder Receipt. Per MCO P1070.12K Chapter 2.
• IRAM Index Audit. Per Chapter 3.
• OMPF Reconstruction Memorandum. Per IRAM rebuild procedures.
• NAVMC 118 (11) Administrative Remarks. Page 11 per Chapter 6.
• Annual OMPF Audit Record. Per Chapter 3.

Common pitfalls

• OMPF Field Folder not received within 30 days. Per MCO P1070.12KMCO P1070.12K Chapter 3, follow-up runs with the losing unit and MARFOR.
• Folder audit skipped at receipt. The IRAM index drives the audit. Missing documents stay missing without the audit.
• Reconstruction not pursued for missing documents. Per Chapter 3, the rebuild procedures cover record reconstruction.
• Page 11 documenting receipt omitted. Per Chapter 6, the receipt records.
• Folder not secured per records retention rules. Per MCO 5210.11F, the folder retains per the SSIC disposition.
• Personal copies confused with official OMPF records. Per Chapter 3, the OMPF Field Folder is the unit's authoritative record.
• HQMC OMPF master not updated on reconstruction. Some reconstructions route to HQMC for master record update.

Decision points

• Reconstruction source. Per IRAM, the source order is HQMC OMPF master, the losing unit, then the Marine's personal copies.
• Re-issue versus replacement. For counseling not reconstructed, the gaining commander re-issues. For awards, the issuing authority handles replacement.
• HQMC update scope. Substantive reconstruction (awards, qualifications, fitness reports) routes to HQMC. Routine documents (counseling) remain at the unit.
• Audit cycle. The annual OMPF audit catches missing or misfiled documents.

Authority

This sub-page sits under MCO P1070.12KMCO P1070.12K Chapter 3 (OMPF Field Folder) and Chapter 6 (Page 11). MCO 1300.8MCO 1300.8 covers inbound check-in. MCO 5210.11F covers Marine Corps records management retention. The processing workflow maps to NAVMC 3500.3E T-R event 0170-PERA-2104.

Related references

• MCO P1070.12K Chapters 3 and 6. IRAM framework.
• MCO 1300.8. Inbound check-in.
• MCO 5210.11F. Records retention.
• NAVMC 3500.3E. T-R event 0170-PERA-2104.