Casualty Deceased and Incompetent Pay - S-1 Procedural Page

Role and responsibility

The IPAC pay clerk processes special-circumstance pay transactions per DoDFMR Vol 7ADODFMR Vol 7A Chapters 33 (Mentally Incompetent), 34 (Missing in Action), 36 (Deceased Members), and 37 (Captives). The Casualty Assistance Calls Officer (CACO) coordinates per MCO 3040.4MCO 3040.4. The disbursing officer processes the death gratuity and missing-person pay per DoDFMR Vol 5 and MCO 7300.21BMCO 7300.21B. The unit commander signs the casualty report and supports the CACO mission. The S-1 officer signs by direction on the routing. The Primary Next of Kin (PNOK) receives the death gratuity per Chapter 36.

Source documents flow from the casualty notification per MCO 3040.4, the Personnel Casualty Report (PCR) submitted within 8 hours, the court determination of mental incompetence per Chapter 33, the missing-person status determination per Chapter 34, the deceased member casualty report per Chapter 36, the captive status determination per Chapter 37, the SGLI election form per Chapter 47, and the PNOK identification. Outputs include the processed pay action per the controlling chapter, the death gratuity payment per 10 U.S.C. 1475-1480, the missing-person pay continuation, the captive benefit processing, the legal guardian or fiduciary payment per Chapter 33, the Page 11 entry per MCO P1070.12KMCO P1070.12K Chapter 6, and the audit trail.

Per Chapter 33, pay on behalf of mentally incompetent members routes through the legal guardian or fiduciary per court order. Per Chapter 34, the missing-person pay continues per 37 U.S.C. 552 during the missing status. Per Chapter 36 and 10 U.S.C. 1475-1480, the death gratuity pays the PNOK after a service member death. Per Chapter 37, captive benefits cover Marines held as captives.

Trigger events

• Casualty notification arrives at the unit.
• Court determines a member is mentally incompetent.
• Marine declared missing or missing in action.
• Service member dies on active duty.
• Marine declared a captive.
• PNOK identification process completes.
• Death gratuity payment cycle.

Processing workflow

1. Receive the casualty notification or court determination. The IPAC pay clerk receives from the CACO, the chain, or the legal advisor.
2. Identify the controlling chapter. Per DoDFMR Vol 7ADODFMR Vol 7A:
   • Chapter 33 (Mentally Incompetent).
   • Chapter 34 (Missing or Missing in Action).
   • Chapter 36 (Deceased Members and Death Gratuity).
   • Chapter 37 (Captives).
3. Validate per the controlling chapter. Each chapter sets eligibility, payee identification, and rate framework.
4. Coordinate with the CACO. Per MCO 3040.4MCO 3040.4, the CACO supports the family or PNOK and coordinates pay actions.
5. Process Pay entitlement for missing. Per Chapter 34 and 37 U.S.C. 552, missing-person pay continues at the rate effective at the missing date. The pay routes to the designated recipient per the missing-person status.
6. Process death gratuity. Per Chapter 36 and 10 U.S.C. 1475-1480, the death gratuity pays the PNOK at the statutory amount within the time frame.
7. Process payments on behalf of incompetent. Per Chapter 33, the pay routes through the court-appointed legal guardian or fiduciary.
8. Process captive benefits. Per Chapter 37, captive benefits cover the captive period.
9. Cut MCTFS transactions. Per MCTFSPRIUMMCTFSPRIUM, the IPAC submits transactions through UD-MIPS.
10. Document the action on Page 11. Per MCO P1070.12K paragraph 4006, casualty pay actions record.

Systems of record and forms

Systems

• Marine Corps Total Force System (MCTFS). Holds special-circumstance pay records.
• UD-MIPS. Cuts transactions per Appendix E.
• Personnel Casualty Report (PCR) System. Per MCO 3040.4.
• DFAS Casualty Pay Processing. Disbursing-side pay.
• CACO Records. Per MCO 3040.4.

Forms

• Personnel Casualty Report (PCR). Per MCO 3040.4.
• Death Gratuity Application. Per Chapter 36 and 10 U.S.C. 1475-1480.
• Court Determination of Mental Incompetence. Per Chapter 33.
• Missing Person Pay Continuation Authorization. Per Chapter 34.
• Captive Benefit Authorization. Per Chapter 37.
• SGLV 8286 SGLI Election Form. Per Chapter 47 cross-reference.

Common pitfalls

• PCR submission past 8 hours. Per MCO 3040.4MCO 3040.4, the PCR submits within 8 hours of incident.
• Death gratuity payment past the statutory time frame. Per Chapter 36 and 10 U.S.C. 1475-1480, the payment runs within the prescribed window.
• Payments on behalf of incompetent without court order. Per Chapter 33, the court order or legal fiduciary appointment drives the payee.
• Missing-person pay rate not preserved. Per Chapter 34 and 37 U.S.C. 552, the pay continues at the rate effective at the missing date.
• Captive benefits not initiated promptly. Per Chapter 37, the captive status triggers the benefits.
• Page 11 documenting casualty pay action omitted. Per MCO P1070.12KMCO P1070.12K Chapter 6, the action records.

Decision points

• Chapter selection per situation. Mental incompetence routes Chapter 33. Missing routes Chapter 34. Deceased routes Chapter 36. Captive routes Chapter 37.
• Payee identification. Per Chapter 33, the court-appointed fiduciary. Per Chapter 34, the designated missing-person payee. Per Chapter 36, the PNOK. Per Chapter 37, the captive's designated recipient.
• CACO coordination scope. Per MCO 3040.4, the CACO supports the family through casualty assistance.

Authority

This sub-page sits under DoDFMR Vol 7ADODFMR Vol 7A Chapters 33, 34, 36, and 37. MCO 3040.4MCO 3040.4 covers Marine Corps Casualty Assistance Program. 37 U.S.C. 552 sets missing-person pay statutory authority. 10 U.S.C. 1475-1480 sets death gratuity statutory authority. MCO 7300.21BMCO 7300.21B covers Marine Corps financial management procedures. The processing workflow maps to NAVMC 3500.3E T-R event 0170-PERA-2004.

Related references

• DoDFMR Vol 7A Chapters 33, 34, 36, 37. Special-circumstance pay framework.
• MCO 3040.4. Casualty Assistance Program.
• 37 U.S.C. 552 and 10 U.S.C. 1475-1480. Statutory authority.
• MCO 7300.21B. Marine Corps financial management SOP.
• NAVMC 3500.3E. T-R event 0170-PERA-2004.