Final Pay Closeout and Debt Clearance - S-1 Procedural Page

Role and responsibility

The disbursing technician runs the final LES audit and the debt clearance per DoDFMR Vol 7ADODFMR Vol 7A and DoDFMR Vol 16. The IPAC outbound counselor coordinates the final pay package with disbursing. The S-1 officer signs by direction on the routing. The GTCC APC closes the IBA per MCO 4600.40CMCO 4600.40C paragraph 041106. The DTS ODTA closes the profile per MCO 4650.39AMCO 4650.39A paragraph 4.b.(6)(d). The DTS DMM clears travel-incurred debt per MCO 4650.39A Chapter 9. The unit commander signs out-of-service debt packages on uncollectible debt at separation. The Marine pays personal share of debt and acknowledges the final LES.

Source documents flow from the prior LES, the Advance Pay record per DoDFMR Vol 7A Chapter 32, the outstanding travel voucher per MCO 4650.39A, the GTCC vendor delinquency report per MCO 4600.40C, the separation payment package per Vol 7A Chapter 35 on separation, and the MCO 1900.16MCO 1900.16 Appendix K benefits package. Final pay outputs include the audited final LES, the cleared Advance Pay, the cleared travel debt, the closed GTCC and DTS accounts on separation, the processed separation payment, the out-of-service debt package when applicable, the Page 11 documenting closeout, and the audit trail.

Per DoDFMR Vol 7A Chapter 32, Advance Pay repayment runs through pay deductions on a defined schedule. Per Chapter 35, separation pay applies per the characterization and the service time. Per MCO 4600.40C paragraph 041106, the GTCC IBA closes on separation. Per MCO 4650.39A Chapter 9, the DTS DMM clears travel-incurred debt before profile closure or, for uncollectible debt, routes to out-of-service debt processing.

Trigger events

• Outbound orders cut.
• Final LES audit cycle.
• Outstanding Advance Pay repayment due.
• Outstanding travel debt or GTCC balance.
• Separation triggers GTCC and DTS account closure.
• Separation pay eligibility per characterization.
• Out-of-service debt processing for uncollectible debt.

Processing workflow

1. Run the final LES audit. The disbursing technician audits the final LES against the pay state, allowances, and deductions.
2. Process Advance Pay repayment. Per DoDFMR Vol 7ADODFMR Vol 7A Chapter 32, outstanding Advance Pay completes repayment through final pay deduction.
3. Clear travel debt. Per MCO 4650.39AMCO 4650.39A Chapter 9, the DTS DMM works with the disbursing technician to clear travel-incurred debt before the DTS profile closes.
4. Process pay debt clearance. Per DoDFMR Vol 16, pay debt clears through final pay deduction or routes to out-of-service debt processing when uncollectible.
5. Process separation payments. Per Vol 7A Chapter 35 and MCO 1900.16MCO 1900.16 Chapter 1 Section 3 paragraphs 1301-1312, separation pay applies per characterization (Honorable, General, Other Than Honorable) and the service time.
6. Close GTCC account on separation. Per MCO 4600.40CMCO 4600.40C paragraph 041106, the APC closes the IBA on separation. The Marine pays any remaining balance.
7. Close DTS profile on separation. Per MCO 4650.39A paragraph 4.b.(6)(d), the ODTA closes the DTS profile after the DMM clears travel-incurred debt.
8. Run out-of-service debt processing. Per MCO 4650.39A Chapter 9 and DoDFMR Vol 16, uncollectible debt at separation routes to the out-of-service debt process. The unit commander signs the package.
9. Document final pay closeout. Per MCO P1070.12KMCO P1070.12K Chapter 6, cut a Page 11 documenting the closeout.
10. Brief the Marine. The disbursing technician briefs the Marine on post-separation pay channels (final LES delivery, separation pay timing, VA disability pay if applicable).

Systems of record and forms

Systems

• Marine Corps Total Force System (MCTFS). Holds pay records.
• DFAS. Processes final pay and debt.
• DTS Debt Management Report. Per MCO 4650.39A Chapter 6 paragraph 6.
• GTCC vendor Electronic Access System (EAS). Per MCO 4600.40C.
• Disbursing Pay System. Final LES and deductions.
• DFAS Out-of-Service Debt System. Post-separation debt processing.

Forms

• Final LES. Per Vol 7A.
• Advance Pay Repayment Schedule. Per Chapter 32.
• DTS Debt Clearance Memorandum. Per MCO 4650.39A Chapter 9.
• GTCC Account Closure Memorandum. Per MCO 4600.40C paragraph 041106.
• DTS Profile Closure Memorandum. Per MCO 4650.39A paragraph 4.b.(6)(d).
• Out-of-Service Debt Package. Per DoDFMR Vol 16.
• Separation Pay Authorization. Per Vol 7A Chapter 35 and MCO 1900.16 Appendix K.
• NAVMC 118 (11) Administrative Remarks. Page 11 per MCO P1070.12K paragraph 4006.

Common pitfalls

• Final LES audit skipped. Per Vol 7A, the audit catches pay errors before the final pay cuts.
• Advance Pay repayment not processed. Per DoDFMR Vol 7ADODFMR Vol 7A Chapter 32, the repayment schedule completes before separation.
• Travel debt not cleared before DTS profile closure. Per MCO 4650.39AMCO 4650.39A Chapter 9, the DMM clears the debt before the ODTA closes the profile.
• GTCC account left open on separation. Per MCO 4600.40CMCO 4600.40C paragraph 041106, the APC closes the account.
• Out-of-service debt routing missed. Per DoDFMR Vol 16 and MCO 4650.39A Chapter 9, uncollectible debt routes to the DFAS out-of-service debt process.
• Separation pay characterization mismatch. Per Vol 7A Chapter 35 and MCO 1900.16MCO 1900.16 Chapter 1 Section 3, the characterization drives the separation pay eligibility.
• Page 11 documenting closeout omitted. Per MCO P1070.12K paragraph 4006, the action records.

Decision points

• Repayment timing. Per Chapter 32, the Marine pays Advance Pay through final pay deduction or in installments per the original schedule.
• GTCC and DTS closure timing. Per MCO 4600.40C and MCO 4650.39A, closure runs after final debt clearance.
• Out-of-service debt routing. Per DoDFMR Vol 16, debt remaining after final pay routes to the out-of-service debt process.
• Separation pay scope. Per Vol 7A Chapter 35 and MCO 1900.16 Chapter 1 Section 3 paragraphs 1301-1312, characterization drives the pay scope.

Authority

This sub-page sits under DoDFMR Vol 7ADODFMR Vol 7A Chapter 32 (Advance Pay) and Chapter 35 (Separation Payments). DoDFMR Vol 16 covers DoD debt management. MCO 4600.40CMCO 4600.40C paragraph 041106 covers GTCC closure. MCO 4650.39AMCO 4650.39A Chapter 9 and paragraph 4.b.(6)(d) cover DTS debt and profile closure. MCO 1900.16MCO 1900.16 Chapter 1 Section 3 and Appendix K cover separation pay and benefits. MCO 1300.8MCO 1300.8 covers outbound check-out. MCTFSPRIUMMCTFSPRIUM covers MCTFS pay transactions. The processing workflow maps to NAVMC 3500.3E T-R event 0170-PERA-2105.

Related references

• DoDFMR Vol 7A Chapters 32 and 35. Advance Pay and Separation Payments.
• DoDFMR Vol 16. DoD debt management.
• MCO 4600.40C paragraph 041106. GTCC closure.
• MCO 4650.39A Chapter 9 and paragraph 4.b.(6)(d). DTS debt and profile closure.
• MCO 1900.16 Chapter 1 Section 3 and Appendix K. Separation pay and benefits.
• NAVMC 3500.3E. T-R event 0170-PERA-2105.