OMPF and SRB Handover - S-1 Procedural Page

Role and responsibility

The OMPF clerk or IPAC outbound counselor routes the OMPF Field Folder per MCO P1070.12KMCO P1070.12K Chapter 3 (OMPF Field Folder). The S-1 chief audits the folder content before handover. The S-1 officer signs by direction on the routing memorandum. The gaining unit OMPF clerk signs for receipt on PCS. HQMC OMPF receives the record on separation for the master record. The unit commander signs on substantive content changes (final counseling, final awards) before handover.

Source documents flow from the existing OMPF Field Folder, the outbound counseling per MCO P1070.12K paragraph 4006, the final fitness report, the final awards, the Page 11 documenting the outbound action, and the IRAM index audit. OMPF handover outputs include the audited folder content, the added outbound Page 11, the signed routing memorandum, the routing record by certified means, the gaining unit receipt confirmation on PCS, the HQMC OMPF master update on separation, and the unit OMPF file copy.

Per MCO P1070.12K Chapter 2, the OMPF Field Folder routes between units on PCS. Per MCO P1070.12K Chapter 2, the folder routes to HQMC OMPF on separation for the master record. Per Chapter 6, every personnel action records on Page 11 before handover.

Trigger events

• Outbound orders cut on PCS, separation, or retirement.
• Final fitness report, final awards, or final counseling triggers OMPF entry before handover.
• Annual outbound OMPF audit cycle.
• IGMC Records Management FA inspection covers OMPF handover.

Processing workflow

1. Audit the OMPF Field Folder. Per MCO P1070.12KMCO P1070.12K Chapter 3 and the IRAM index, audit the folder content for completeness.
2. Ensure outbound entries are in the folder. Verify final fitness report, final awards, final counseling, and the outbound Page 11 are filed.
3. Add the outbound Page 11. Per Chapter 6, cut a Page 11 documenting the outbound action.
4. Identify the routing destination:
   • PCS routes the folder to the gaining unit.
   • Separation routes the folder to HQMC OMPF.
   • Retirement routes the folder to HQMC OMPF.
5. Sign the OMPF Field Folder out. Per Chapter 3, the outbound signature records the routing date and the receiving party.
6. Route via certified means. Use certified mail, secure courier, or the unit-to-unit secure routing per Chapter 3.
7. Confirm receipt on PCS. The gaining unit signs the receipt acknowledgment. The losing unit retains a copy.
8. Coordinate HQMC OMPF master update on separation. Per Chapter 3, the master record updates with the final OMPF Field Folder content.
9. File the routing record. Per the records retention schedule per MCO 5210.11F, retain the routing memorandum.
10. Run the annual outbound OMPF audit. The S-1 chief audits outbound folders against the routing record.

Systems of record and forms

Systems

• Unit OMPF File. Holds the Field Folder before handover.
• HQMC OMPF Master Record. Source for the master record.
• Gaining Unit OMPF File. Receives the folder on PCS.
• IRAM Index. Per Chapter 3.
• Records Retention File. Per MCO 5210.11F.

Forms

• OMPF Field Folder Routing Memorandum. Per MCO P1070.12K Chapter 2.
• Receipt Acknowledgment. Per Chapter 3.
• IRAM Index Audit Record. Per Chapter 3.
• NAVMC 118 (11) Administrative Remarks. Page 11 per Chapter 6.

Common pitfalls

• OMPF Field Folder not routed at detach. Per MCO P1070.12KMCO P1070.12K Chapter 3, the folder routes on PCS or separation.
• Final OMPF entries missing before handover. The final fitness report, final awards, and final counseling complete before handover.
• Outbound Page 11 omitted. Per Chapter 6, every outbound action records.
• Folder routed via non-certified means. Per Chapter 3, certified routing supports the audit trail.
• Gaining unit receipt not confirmed on PCS. The losing unit retains a copy of the receipt acknowledgment.
• HQMC OMPF master update missed on separation. Per Chapter 3, the master record updates with the final Field Folder content.

Decision points

• Routing destination. PCS routes to gaining unit. Separation routes to HQMC OMPF.
• Routing method. Certified mail, secure courier, or unit-to-unit secure routing per Chapter 3.
• Final entry timing. Final fitness report, final awards, and final counseling complete before handover. Late entries route separately.
• Audit cycle. The annual outbound OMPF audit catches routing gaps.

Authority

This sub-page sits under MCO P1070.12KMCO P1070.12K Chapter 3 (OMPF Field Folder) and Chapter 6 (Page 11). MCO 1300.8MCO 1300.8 covers outbound check-out. MCO 1900.16MCO 1900.16 covers separation and retirement record routing. MCO 5210.11F covers records retention. The processing workflow maps to NAVMC 3500.3E T-R event 0170-PERA-2105.

Related references

• MCO P1070.12K Chapters 3 and 6. IRAM framework.
• MCO 1300.8. Outbound check-out.
• MCO 1900.16. Separation and retirement.
• MCO 5210.11F. Records retention.
• NAVMC 3500.3E. T-R event 0170-PERA-2105.