Travel Policy General Information - S-1 Procedural Page

Role and responsibility

The S-1 officer applies DoDFMR Vol 9DODFMR Vol 9 Chapter 1 (General Information) and Definitions as the foundation for travel entitlement decisions at the unit. The IPAC pay clerk references the chapter applicability rules before processing travel actions. The S-1 chief audits compliance against the policy framework. The Joint Travel RegulationsJTR implement Vol 9 at the traveler level.

Source documents flow from the DoDFMR Vol 9 Chapter 1 General Information section, the Vol 9 Definitions section, the JTR chapters governing the travel type, the statutory authorities under 5 U.S.C. and 37 U.S.C., and the unit travel policy. Outputs include the applied travel policy framework, the documented policy interpretations, the unit Vol 9 chapter index, the policy question resolution record, and the traveler briefs.

Per DoDFMR Vol 9 Chapter 1, the volume governs travel and transportation allowances for DoD Service members, civilian employees, and authorized dependents. Per Vol 9 Definitions, defined terms apply across the volume. The JTR provides the operational implementation at the traveler level.

Trigger events

• New travel scenario requires policy interpretation.
• Vol 9 chapter revision issues.
• JTR chapter revision issues.
• DTMO publishes new rate.
• Exception request from traveler.
• Annual policy review cycle.
• New defined term in Vol 9 Definitions.

Processing workflow

1. Identify the controlling statute and chapter. Per DoDFMR Vol 9DODFMR Vol 9 Chapter 1, the statutory base flows from 5 U.S.C. and 37 U.S.C. The chapter selection drives the entitlement framework.
2. Apply the applicability per Chapter 1. The chapter scopes applicability to Service members, civilians, and dependents per the specific entitlement.
3. Reference Definitions. The Vol 9 Definitions section governs defined terms (TDY, PCS, official travel, etc.).
4. Apply JTR at the traveler level. The JTRJTR implements Vol 9 entitlements at the traveler level with per diem rates, mileage rates, and entitlement specifics.
5. Track Vol 9 chapter revision dates. Each chapter carries a revision date footer. The S-1 chief maintains the current chapter index.
6. Coordinate exception requests. Per Vol 9 Chapter 1 and the JTR, exception requests route through MARFOR and HQMC.
7. Update unit reference library. New Vol 9 chapter revisions update the unit reference library.
8. Brief travelers on entitlement framework basics. The S-1 briefs travelers on entitlement at the trip start.
9. Document policy questions and resolutions. The S-1 chief maintains a unit policy interpretation record.
10. Maintain unit Vol 9 chapter index. The index lists chapter revision dates and applicability.

Systems of record and forms

Systems

• DTMO Travel Policy Site. Per Vol 9 Chapter 1.
• Unit Travel Policy Reference Library. Per Vol 9 chapter index.
• JTR Database. DTMO published.
• Exception Request Tracker. Per Vol 9 Chapter 1.

Forms

• Vol 9 Chapter Index. Local format.
• Exception Request Memorandum. Per Vol 9 Chapter 1 and JTR.
• Traveler Brief Materials. Per the unit.

Common pitfalls

• Travel scenario decision without Vol 9 chapter check. Per DoDFMR Vol 9DODFMR Vol 9 Chapter 1, the chapter framework drives the decision.
• Stale Vol 9 chapter applied. The chapter revision date matters. Per Chapter 1, the current version applies.
• Exception request routed outside the framework. Per Chapter 1 and the JTRJTR, exception routing flows through MARFOR and HQMC.
• Defined term misapplied. Per Vol 9 Definitions, the defined term governs.
• Traveler not briefed on entitlement framework. The S-1 briefs at the trip start to support voucher accuracy.

Decision points

• Chapter selection. Per Vol 9 Chapter 1, the travel type drives the chapter.
• Exception request scope. Per Vol 9 Chapter 1 and the JTR, exceptions route through proper channels with justification.
• Reference library refresh cadence. The S-1 chief sets the cadence per chapter revision frequency.

Authority

This sub-page sits under DoDFMR Vol 9DODFMR Vol 9 Chapter 1 (General Information) and Vol 9 Definitions. The JTRJTR implements Vol 9 at the traveler level. 5 U.S.C. and 37 U.S.C. set statutory authority. DTMO publishes the operational rates and JTR updates.

Related references

• DoDFMR Vol 9 Chapter 1 and Definitions. Travel policy framework.
• JTR. Traveler-level implementation.
• 5 U.S.C. and 37 U.S.C. Statutory authority.
• DTMO published rates and policy updates.