Reviewing Your Records via Marine Online (MOL)

Why You Review Your Records

Per MCO 5000.14DMCO 5000.14D Enclosure 2, you are responsible for the accuracy of information about you. Your S-1 and PAC support you, but the data is your record. Errors in MCTFS feed into pay calculations, promotion eligibility, retirement points, and benefit qualification. Catch errors early or pay the price later.

Marine Online (MOL) is the web-based front end to MCTFS. You access it with your CAC at https://www.mol.usmc.mil.

What You Own Directly (Update Yourself)

These you change in MOL without going through S-1.

• Mailing address
• Personal phone numbers
• Personal email
• Religion
• Race and ethnicity (for reporting purposes)
• Emergency contact phone numbers (RED still requires S-1 for full updates)

Update these whenever they change. Do not wait for an audit.

What Requires S-1 Submission

These require source documents and routing through your S-1 or PAC.

Sections to Review Monthly

Five MOL modules cover most of what matters.

Master Brief Sheet (MBS)

The MBS summarizes your record on one page. Pull it monthly. Verify these line items.

• Current rank and pay grade
• Pay Entry Base Date (PEBD)
• AFADBD (Armed Forces Active Duty Base Date)
• Date of Rank
• Time in Grade and Time in Service
• Education level
• MOS (primary and additional)
• Special qualifications
• Dependent count
• BAH zip code

Personal Data

• Name spelling
• SSN
• Birth date
• Religion preference
• Address (mailing and physical)
• Phone numbers

Record of Emergency Data (RED)

This is your NAVMC 11000NAVMC 11000. Critical for casualty notification.

• Beneficiaries listed correctly
• Notification preferences accurate
• Phone numbers current for all contacts
• Address current for primary next of kin

If RED is wrong and something happens to you, the wrong people get notified. Fix immediately when life events change.

SGLI

• Coverage amount (max $500K)
• Beneficiaries by percentage
• Last election date

If you decline SGLI or reduce coverage, you must complete a new SGLV-8286.

Awards

• All personal awards posted
• Unit awards on your record
• Foreign decorations if applicable

If awards are missing, submit copies to S-1 with a Page 11 request.

PEBD Risk MOL Advisory (MARADMIN 052/26)

Per MARADMIN 052/26MARADMIN 052/26 (19 February 2026), MCTFS runs an automated PEBD Risk advisory each month through the 2nd File Purification Routine (PUREX). The criteria (developed by Manpower Analysis Branch) detect inconsistencies between your reported PEBD and the periods of creditable service documented in the MCTFS D188 remark.

What Triggers the Advisory

A Marine's PEBD must be supported by periods of creditable service in the MCTFS D188 remark. When the D188 dates do not align with the reported PEBD, the discrepancy is flagged and an advisory generates.

Marine Action Per Paragraph 3.a

If you receive a PEBD Risk advisory in MOL.

• Contact your servicing PAC or reporting unit through Electronic Personnel Admin Request (EPAR).
• Provide Key Supporting Documents (prior service DD-214s, Reserve component records, active duty orders for prior periods, ROTC or academy contracts).
• Follow up until the PAC confirms the discrepancy is resolved.

Command Action Per Paragraph 3.b

Members with one of the following MOL permission templates receive parallel advisory alerts. MOL Coordinator, Executive Officer, Sergeant Major, Company Commander, Company First Sergeant, Platoon Commander. Unit-level administrative representatives provide oversight to ensure Marines and PACs comply.

PAC Action Per Paragraph 3.c

PACs and other reporting units use the OMPF and the D188 remark to validate periods of creditable service. They update the D188 remark and upload Key Supporting Documents to the OMPF if missing. Where the PEBD itself is incorrect, PACs follow the PRIUM and forward the case to MMPB-21 at SMB_Pay_Entry_Base_Date_Correction@usmc.mil.

The Basic Pay leaf covers the full PEBD framework, the action chain, and the role of MMPB-21 and MISSO 9.

Marine Responsibility Beyond the Advisory

Per MARADMIN 052/26MARADMIN 052/26 paragraph 4, the advisory only flags inconsistencies the automated criteria detect. Missing data, particularly regarding prior service, can cause PEBD calculation errors EVEN WHEN NO ADVISORY IS ISSUED. It is your responsibility to ensure all service data is annotated in your record. Audit your PEBD against your service history and provide Key Supporting Documents for any gaps.

Common Findings During Self-Review

These show up most often during member self-audits.

1. PEBD off by months or years. Prior service breaks not credited. Submit prior service documentation through S-1 to PAC for D188 remark update. Per MARADMIN 052/26MARADMIN 052/26, PACs route incorrect PEBD cases to MMPB-21 at SMB_Pay_Entry_Base_Date_Correction@usmc.mil.
2. Wrong dependent count. Marriage processed but child not added, or divorce not processed. Submit NAVMC 10922NAVMC 10922.
3. Missing school cert. You completed a course but the cert never made it to your record. Resubmit through S-1.
4. Old address still on file. You moved and never updated MOL. Update yourself directly.
5. Old phone number on RED. You changed phones and never updated. Submit RED update through S-1.

What to Do When You Find an Error

1. Document the error with screenshots from MOL.
2. Pull the source document that proves the correct value.
3. Visit your S-1 admin clerk during normal hours.
4. Submit a written correction request with attached documentation.
5. Track the request to closure (typically 10 working days).
6. Re-verify in MOL once the correction is processed.

Annual Self-Audit Checklist

Once a year, run through this list completely.

• Pull MBS and verify every field
• Pull and review the last 12 months of LES
• Verify all life events posted (marriage, births, school)
• Verify all awards posted
• Check SGLI election is current
• Check RED beneficiaries and contacts
• Verify legal residence on DD 2058 matches actual residence
• Save digital copies of MBS, RED, and SGLI election

Related Roles

This Marine task connects to admin and commander work.

• Admin at S-1 audits your record on a 12-month cycle plus event triggers (PCS, promotion, separation).
• Leaders verify their Marines are reviewing MOL monthly and coach on common issues.
• Commanders review unit-level personnel data in MOL for readiness reporting per MCO 5000.14DMCO 5000.14D.