Audit Personnel Records (PAC)

Purpose

The personnel record audit confirms the Electronic Service Record matches what MCTFS reports for the member. PAC clerks own this work as the consolidated admin authority. You hit this event 12 months at a minimum, plus on-occasion triggers like PCS, promotion, and separation packages.

When You Run an Audit

• New join arrives at the PAC.
• Member transfers in or out (PCS).
• Annual audit cycle.
• Promotion board prep for the member.
• Separation package processing.
• Member identifies a discrepancy on their LES.
• Command-directed review.
• Inspector General Functional Area Checklist 5210 self-inspection.

Conditions and Standard

Per T&R event 0111-PERA-1001, you perform this with a requirement, access to web-based or database systems, the ESR, and source documents on hand. The standard is to verify data is accurate and current.

Performance Steps

1. Determine occasion for the audit. Identify the trigger (PCS, promotion, annual, separation). The trigger drives which records you weight more heavily. A PCS audit weights orders, BAH, dependency. A promotion audit weights conduct, training, awards.
2. Retrieve information from MCTFS. Pull the Basic Individual Record, Basic Training Record, Record of Emergency Data, awards, Pro/Con marks, remarks summary, and pay history. MCTFS data is the system of record. Compare against the ESR.
3. Conduct audit with member, as required. For full audits, sit with the member. They sign acknowledgment of accuracy. They are the source for dependency, address, and emergency contact data. They sign the audit completion form.
4. Determine required entries. Build the list of corrective actions. Common gaps include missing NAVMC 10922NAVMC 10922 dependency updates, expired SGLI elections, unposted awards, missing Page 11 entries.
5. Take corrective action to update records, as required. Generate UD/MIPS transactions for each correction. Coordinate with member for source documents (marriage cert, birth cert, divorce decree, school cert).
6. Forward for review. Section SNCO or branch head signs off. The audit posts to the OMPF as a finding.

What You Audit

The ESR and MCTFS contain these data elements you verify against source documents.

Source Documents to Pull

You work with these inputs during the audit. Have them ready before you sit with the member.

• Current ESR printout
• MCTFS Master Brief Sheet (MBS)
• Last three LES statements
• NAVMC 10922NAVMC 10922 on file
• DEERS roster from RAPIDS
• Awards on file
• Page 11 entries
• Service Record Book contents (paper holdings)

Common Findings

PAC audits surface these issues most frequently.

1. BAH rate mismatch. Member moved zip codes, dependency status changed, or rate table updated. The fix is a UD/MIPS transaction with current orders or NAVMC 10922NAVMC 10922.
2. Missing dependency. Marriage or birth not processed within 10 working days of the event. The fix is a back-dated NAVMC 10922NAVMC 10922 with supporting documents.
3. Expired SGLI election. Member did not refresh after a life event. The fix is a new SGLV-8286.
4. Pro/Con gap. Quarterly marks missed during PCS or deployment. The fix is a manual UD entry with command concurrence.
5. PEBD discrepancy. Prior service breaks not credited. The fix is a recomputation request through HQMC.

Coordination with the Member

The member owns certain data per MCO 5000.14DMCO 5000.14D Enclosure 2. Walk them through these during the audit so they know what to verify on their side.

• Address, phone, religion (member updates via MOL).
• Marriage, divorce, birth documents (member submits to PAC).
• RED, SGLI, BTR, BIR accuracy (member verifies).
• Special qualification certs (member submits jump records, school certs).
• LES review monthly (member reports errors to command).
• DEERS accuracy (member updates at RAPIDS).

Quality Control

Branch head review catches what the auditor missed. Pre-submission QC checks.

• All corrective UD/MIPS transactions drafted and ready.
• Source documents attached or referenced in the audit packet.
• Member signature captured where required.
• Audit findings documented in the SRB or OMPF.
• Follow-up timeline established for pending corrections.

Distance Learning

MarineNet provides supporting courses for this event. Access them through your MOL Education tab.

• ADMNAUDIT01 - Audit Personnel Records
• ADMNESRAU01 - ESR Audit Procedures
• MCIZ0131LZ - Correspondence Procedures (related GENA)

Related Roles

This event reads differently depending on your role.

• Marines review their own ESR and MCTFS data via MOL. They are the source for dependency, address, and emergency data.
• Leaders verify their Marines' record accuracy and coach members through the audit. Section SNCOs catch errors before the audit reaches PAC.
• Commanders sign audit findings, direct corrective Page 11 entries, and own the unit's audit posture.