Inbound Management - IPAC Join Transaction

What IPAC Owns at the Join

The Installation Personnel Administration Center runs the system-of-record steps for inbound Marines. Unit S-1 stages the package. IPAC executes the MCTFS join, opens the OMPF Field Folder, posts BAH and BAS, and reconciles EDFRMCO 1300.8.

IPAC sits between unit S-1 and DFAS. Errors at this desk produce pay disputes, missing entitlements, and OMPF gaps. The 0111 inbound counselor owns the join transaction. The 0111 pay clerk owns the pay starts. The disbursing technician verifies the MCTFS-to-DJMS posting.

Performance Steps

Step 1 - Receive the Inbound Package from Unit S-1

The unit S-1 hands off a packet containing.

• PCS orders, one signed copy
• Original ID card
• Endorsed NAVMC 10922 with dependent documentation
• SGLI election or declination
• BAH supporting documents (lease, dependent address, government quarters status)
• OMPF Field Folder routed through unit S-1

Per MCO 5000.14DMCO 5000.14D, IPAC refuses incomplete packets. Return for completion. Do not run a partial join.

Step 2 - Validate the Package

The 0111 inbound counselor verifies.

• Orders match the MCTFS gain notification
• ID card matches the orders
• NAVMC 10922 dependency line matches the BAH eligibility documents
• SGLI election present
• OMPF Field Folder content intact

Reject and route back to unit S-1 on any gap. Log the return on the IPAC tracker.

Step 3 - Cut the MCTFS Join Transaction

The 0111 inbound counselor builds the join in UD-MIPS per MCTFSPRIUMMCTFSPRIUM.

• Member EDIPI
• Gaining RUC and MCC
• Detach date from the losing command
• Arrival date at the gaining command
• Days of leave en route
• Days of travel
• Reporting endorsement code

Submit the transaction. Pull the receipt. File the receipt in the OMPF Field Folder.

Step 4 - Post BAH

The 0111 pay clerk runs the BAH start per DoDFMR Vol 7A Chapter 26DoDFMR Vol 7A Chapter 26.

• Rate category from the NAVMC 10922 dependency status
• Zip code from PCS orders or the government quarters address
• Effective date matches the arrival date
• Confirm the rate against the DTMO BAH calculator

If the Marine moves into government quarters on arrival, post a BAH stop on the same date. Document the quarters assignment in the OMPF.

Step 5 - Post BAS

Post BAS at the enlisted or officer rate per DoDFMR Vol 7A Chapter 25.

• Standard BAS rate for the rank
• Effective date matches the arrival date
• Separate rations status from the orders

If the Marine subsists in a government mess, post a BAS stop and document the mess assignment.

Step 6 - Open the OMPF Field Folder

The 0111 inbound counselor opens the OMPF Field Folder per MCO P1070.12K Chapter 2MCO P1070.12K.

• New folder tab with EDIPI, name, and grade
• Endorsed orders filed
• NAVMC 10922 filed
• SGLI election filed
• Join receipt filed

The folder transfers physically from the unit S-1 mail run. IPAC takes custody at the inbound desk and signs the chain-of-custody log.

Step 7 - Upload KSDs to the OMPF

The 0111 inbound counselor uploads Key Supporting Documents to the electronic OMPF per MCO P1070.12K Chapter 1.

• Endorsed orders
• NAVMC 10922
• SGLI election
• BAH supporting documents
• Quarters assignment if applicable

Confirm each upload posts to the right document type code. Pull the OMPF index after the upload and reconcile.

Step 8 - Pull EDFR and Reconcile

Within 24 hours of the join, the 0111 pay clerk pulls the EDFR.

• Member appears at the gaining RUC
• BAH posts at the right rate
• BAS posts
• Net pay reflects the new entitlements
• No rejection codes hit against the join

A rejection requires immediate correction. Common causes.

• Mismatch between the orders detach date and the MCTFS posted detach date
• BAH zip code outside the DTMO range
• NAVMC 10922 dependency field empty
• SGLI election value out of range

Clear each rejection on the same business day. Log every retransmission in the IPAC tracker.

Common Rejection Causes

The top five MCTFS join rejections at the IPAC inbound desk.

1. Detach date mismatch. The losing command posted a different detach date than the orders show. Pull both records. Submit the corrected detach. Resubmit the join.
2. BAH rate code rejection. Zip code outside the published DTMO table. Verify the orders zip code. If the rate code is missing from DTMO, route a help desk ticket to MCTFS Operations.
3. Dependency field empty. NAVMC 10922 routes through unit S-1 but the dependency line did not populate the join request. Re-enter the dependency status. Resubmit.
4. SGLI election out of range. The election form shows a coverage value outside the schedule. Pull the form. Correct the value. File the corrected election.
5. OMPF custody chain break. The OMPF Field Folder did not transfer with the join package. Place the join on hold. Recover the folder from the unit S-1 mail run. Open the custody log.

Pay Starts on the Same Cycle

IPAC posts BAH, BAS, FLPP, and SDAP on the same MCTFS cycle as the join.

• BAH start, effective the arrival date
• BAS start, effective the arrival date
• FLPP start if the Marine carries a current DLPT score and the billet supports it
• SDAP start if the Marine reports to a billet on the SDAP table

A pay start posted off-cycle generates a retroactive payment one to two cycles later. The retroactive often hits at the wrong rate and produces a member debt. Run the pay starts on the join cycle.

EDFR Reconciliation Window

IPAC pulls the EDFR three times in the first 30 days.

• 24 hours after the join, verify the member appears at the gaining RUC
• 5 business days after the join, verify pay starts post
• 30 days after the join, run the full reconciliation against the inbound package

If a discrepancy survives the 30-day check, the IPAC supervisor opens a case ticket through MCTFS Operations.

Routing Back to Unit S-1

IPAC routes the inbound back to unit S-1 in three cases.

• The inbound package is incomplete. Unit S-1 completes and resubmits.
• The orders show a detach error. Unit S-1 coordinates with the losing command for a corrected message.
• The Marine arrives without orders. Unit S-1 contacts the losing command for a duplicate set before IPAC processes the join.

In each case, log the route-back in the IPAC tracker. No join runs on an incomplete or incorrect package.

Source Policies

• MCO 1300.8 Marine Corps Personnel Assignment Policy
• MCO 5000.14D Marine Corps Administrative Procedures
• MCO P1070.12K Individual Records Administration Manual (Chapters 3 and 6)
• MCTFSPRIUM Marine Corps Total Force System Personnel Reporting Instructions Users Manual
• DoDFMR Volume 7A Chapter 25 (BAS) and Chapter 26 (BAH)