Long Term Assistance Program (LTAP) - S-1 Procedural Page

Role and responsibility

The CACO handles initial assistance through case maturity. Marine Force Personnel Center (MFPC) initiates LTAP transition per MCO 3040.4MCO 3040.4 Chapter 4 Section 5. LTAP representatives at HQMC continue assistance and attend to survivor needs ongoing. The S-1 officer coordinates the unit-side transition.

Source documents flow from the casualty case file, the CACO handoff brief, the surviving family contact information, and the benefits roster. LTAP transition actions land as the handoff documentation and the LTAP case opening at HQMC. Outputs include the transition brief, the case file handoff, the family notification of LTAP contact, and the continuing benefits coordination.

Per MCO 3040.4MCO 3040.4 Chapter 4 Section 5 paragraph 2 (Long Term Assistance Program), the LTAP transitions assistance from the CACO to HQMC LTAP representatives. Per the order, LTAP continues to assist and attend to the needs of survivors of deceased Marines through the long-term post-casualty period.

Trigger events

• CACO case approaches transition maturity per Chapter 4 Section 5.
• MFPC initiates LTAP transition routing.
• Surviving family raises long-term needs beyond immediate CACO scope.
• Anniversary or milestone event requires LTAP touchpoint.
• Survivor relocates outside the original CACO area of responsibility.
• Long-term benefits processing requires HQMC-level coordination.
• VA or SBP benefit issue requires LTAP intervention.

Processing workflow

1. Identify transition timing. Per MCO 3040.4MCO 3040.4 Chapter 4 Section 5 paragraph 2 (Long Term Assistance Program), determine when the case is ready for LTAP transition.
2. Coordinate transition through MFPC. The Marine Force Personnel Center initiates LTAP transition per Chapter 4 Section 5.
3. Brief the LTAP representative. The CACO briefs the LTAP representative on case status, family dynamics, and outstanding benefits.
4. Hand off case file. Transfer the casualty case file and benefits roster to the LTAP representative.
5. Document the transition. Capture the transition date and LTAP representative assignment in the casualty case file.
6. Maintain CACO availability during transition. The CACO remains available for questions during the handoff period.
7. Brief surviving family on LTAP contact. Inform the family of the LTAP representative point of contact.
8. Coordinate continuing benefits delivery. LTAP coordinates ongoing benefits through HQMC.
9. Process LTAP referrals. The S-1 officer routes any new survivor needs through the LTAP representative.
10. Track LTAP case progression. Maintain awareness through HQMC LTAP coordination.

Systems of record and forms

Systems

• HQMC LTAP. Long Term Assistance Program at HQMC.
• MFPC. Marine Force Personnel Center coordinates LTAP transitions.
• DCIPS. Tracks casualty case progression including LTAP transition.
• Unit casualty case file. Local record of LTAP transition.

Forms

• LTAP Transition Brief. Local format documenting the handoff.
• Case File Handoff Receipt. Documents transfer to LTAP representative.
• Family Notification of LTAP Contact. Provided to surviving family.

Common pitfalls

• LTAP transition skipped. The CACO continues indefinitely. Per MCO 3040.4MCO 3040.4 Chapter 4 Section 5, LTAP transition is required at case maturity.
• Family not informed of LTAP representative contact. The family loses the continuing support line. Brief at transition.
• Case file handoff incomplete. The LTAP representative starts with partial information. Use the case file handoff receipt.
• CACO not available during transition. Survivor questions go unanswered. Maintain availability per the order.
• LTAP referral routing broken. Survivors raise needs but cannot reach LTAP. Maintain the contact line.

Decision points

• Transition timing. Per MCO 3040.4MCO 3040.4 Chapter 4 Section 5, MFPC initiates. The CACO and S-1 officer assess case maturity.
• Continuing CACO involvement. The CACO supports specific milestone events even after LTAP transition. Coordinate per family circumstance.
• LTAP escalation. The survivor faces serious benefit or assistance issue. LTAP escalates within HQMC.

Authority

This sub-page sits under MCO 3040.4MCO 3040.4 Chapter 4 Section 5 (Long Term Assistance Program). Section 5 paragraph 1 covers general. Paragraph 2 covers LTAP. DoD-level policy at DODI 1300.18DODI 1300.18. S-1 responsibilities sit at MCO 5000.14DMCO 5000.14D MCAP enclosure 4. The processing workflow maps to NAVMC 3500.3E T-R event 0102-OPER-1002.

Related references

• MCO 3040.4 Chapter 4 Section 5. Authoritative LTAP rules.
• DODI 1300.18 DoD Personnel Casualty Matters. DoD-level policy.
• MCO 5000.14D Marine Corps Administrative Procedures. S-1 LTAP responsibilities.
• NAVMC 3500.3E Manpower and Administration T-R Manual. Event 0102-OPER-1002.