Change Transmittals and Page Replacements - S-1 Procedural Page

Role and responsibility

The DCP clerk drafts the change transmittal per MCO 5215.1KMCO 5215.1K Enclosure (1) Chapter 1 paragraph 40 (Change Transmittals and Page Replacements). The S-1 chief reviews against Chapter 1 paragraph 41 (Preparing a Change) and the Chapter 1 Figure 1-2 sample. The S-1 officer signs by direction on the routing. The signing authority signs per Chapter 1 paragraph 44 (Signing the Change Transmittal with a Revised Signature Page).

Source documents flow from the substantive change driving the transmittal (a policy update, a legal correction, a Marine Corps reorganization), the internal review finding per Chapter 1 paragraph 14, the higher-headquarters change driving the unit change, and the affected pages of the base directive. Change actions land in the directives library as page replacements and in the DCP index as the change record. Outputs include the signed change transmittal per Figure 1-2, the updated Record of Changes page per Figure 1-4, the affected pages with revised content, and the distribution record.

Per MCO 5215.1K Enclosure (1) Chapter 1 paragraph 40 (Change Transmittals and Page Replacements), change transmittals carry substantive updates. The transmittal identifies the affected pages and replaces them in the base directive. Per paragraph 42 (Change Transmittal Page), the transmittal page lists the action (insert, replace, remove) for each affected page. Per paragraph 44, the revised signature page carries the signing authority signature on the change.

Trigger events

• Substantive change to a basic directive identified per Chapter 1 paragraph 14 (Internal Reviews).
• Higher headquarters change drives unit change.
• Legal review identifies required correction.
• Marine Corps reorganization changes the signing authority or sponsor.
• Cumulative administrative changes warrant consolidation into a change transmittal.
• Chapter-level rewrite per Chapter 1 paragraph 54.

Processing workflow

1. Identify the substantive change. Per MCO 5215.1KMCO 5215.1K Enclosure (1) Chapter 1 paragraph 40, confirm the change merits a transmittal versus an Admin CH on the basic order.
2. Apply preparing-a-change rules. Per Chapter 1 paragraph 41 (Preparing a Change), build the change package with the affected pages, the change transmittal page, and the revised signature page.
3. Build the change transmittal page. Per Chapter 1 paragraph 42 and Figure 1-2 (Format of an MCO Change Transmittal), the page lists every affected page with insert, replace, or remove action.
4. Identify additional pages. Per Chapter 1 paragraph 43 (Identifying Additional Pages of the Change Transmittal Page), the additional pages of the transmittal carry the change-specific designation.
5. Sign the change transmittal with revised signature page. Per Chapter 1 paragraph 44 (Signing the Change Transmittal with a Revised Signature Page), the signing authority signs the revised signature page accompanying the change.
6. Prepare change transmittal pages for enclosed content. Per Chapter 1 paragraph 53 (Preparing Change Transmittal Pages), apply the format to the enclosed procedural guidance pages.
7. Identify and replace chapters. Per Chapter 1 paragraph 54 (Identifying and Replacing Chapters of an Order), the chapter-level replacement marks the affected chapter as the unit of replacement.
8. Update the Record of Changes page. Per Chapter 1 Figure 1-4, log the change with date, change number, and signature.
9. Distribute the change transmittal. Route through the DCP per the distribution list on the base order.
10. Reconcile the unit library and master directive file. Per Chapter 1 paragraphs 45-46, replace the affected pages in the library and update the master directive file.

Systems of record and forms

Systems

• Directives Control Point (DCP). Tracks change transmittals against base directives.
• Unit Directives Library / Master Directive File. Per Chapter 1 paragraphs 45-46.
• HQMC Directives Portal. Source of HQMC change transmittals.
• Record of Changes Page. Per Chapter 1 Figure 1-4.

Forms

• Change Transmittal Page. Per Chapter 1 paragraph 42 and Figure 1-2.
• Revised Signature Page. Per Chapter 1 paragraph 44.
• Affected Page Replacements. Per Chapter 1 paragraph 41.
• Record of Changes Page. Per Chapter 1 Figure 1-4.
• Chapter Replacement Set. Per Chapter 1 paragraph 54.

Common pitfalls

• Change transmittal page missing affected pages. Per MCO 5215.1KMCO 5215.1K Enclosure (1) Chapter 1 paragraph 42, every affected page is listed. A missed listing leaves the unit library inconsistent.
• Revised signature page omitted. Per Chapter 1 paragraph 44, the revised signature page accompanies the change transmittal. Without it, the change lacks the signing authority signature.
• Record of Changes page not updated. Per Chapter 1 Figure 1-4, the log captures every change. The directive looks unchanged on audit.
• Substantive change processed as Admin CH. Per Chapter 1 paragraph 40, substantive content requires a change transmittal. Admin CH is administrative only.
• Page numbering breaks after replacement. Per Chapter 1 paragraphs 38-39 (Identifying Additional Pages, Numbering Pages), the page numbers align with the base directive scheme.

Decision points

• Change transmittal versus new order. Per MCO 5215.1KMCO 5215.1K Enclosure (1) Chapter 1 paragraph 40, extensive substantive change warrants a new order versus a change transmittal. The DCP and the directives sponsor decide.
• Change transmittal versus chapter replacement. Per Chapter 1 paragraph 54, when the change covers a complete chapter, replace the chapter rather than insert page-by-page.
• Admin CH versus change transmittal. Per Chapter 1 paragraph 40, the substantive nature drives. Administrative-only updates run as Admin CH. Substantive policy or procedural updates run as change transmittals.

Authority

This sub-page sits under MCO 5215.1KMCO 5215.1K Enclosure (1) Chapter 1 paragraph 40 (Change Transmittals and Page Replacements), paragraph 41 (Preparing a Change), paragraph 42 (Change Transmittal Page), paragraph 43 (Identifying Additional Pages), paragraph 44 (Signing the Change Transmittal with a Revised Signature Page), paragraph 53 (Preparing Change Transmittal Pages), and paragraph 54 (Identifying and Replacing Chapters of an Order). Chapter 1 Figure 1-2 provides the change transmittal sample. Chapter 1 Figure 1-4 provides the Record of Changes page format. Chapter 1 paragraph 14 (Internal Reviews) drives the change identification cadence. S-1 responsibilities sit at MCO 5000.14DMCO 5000.14D MCAP enclosure 4. The processing workflow maps to NAVMC 3500.3E T-R event 0102-GENA-1004.

Related references

• MCO 5215.1K Enclosure (1) Chapter 1 paragraphs 40-44, 53-54. Authoritative change transmittal rules.
• MCO 5215.1K Enclosure (1) Chapter 1 Figures 1-2 and 1-4. Change transmittal and Record of Changes samples.
• MCO 5215.1K Enclosure (1) Chapter 1 paragraph 14. Internal reviews driving change cadence.
• MCO 5000.14D MCAP enclosure 4. S-1 directives responsibilities.
• NAVMC 3500.3E. T-R event 0102-GENA-1004.