Directives Control Point and Files - S-1 Procedural Page

Role and responsibility

The DCP clerk runs the daily DCP per MCO 5215.1KMCO 5215.1K Enclosure (1) Chapter 1 paragraph 8 (Directives Control Point). The S-1 chief audits the master directive file per Chapter 1 paragraph 46 (Master Directive File). The S-1 officer signs by direction on DCP findings and routes corrective actions. The commander approves the unit Directives Management Program documentation. Every staff section sponsor coordinates with the DCP for directives under the sponsor's cognizance.

Source documents flow from incoming HQMC directives, unit-issued directives, change transmittals per Chapter 1 paragraphs 40-44, classification markings per Chapter 1 paragraphs 9 (Classified) and 10 (FOUO), sponsor change actions per Chapter 1 paragraph 11, command relocation or assumption actions per paragraphs 12-13, and internal review findings per Chapter 1 paragraph 14. DCP outputs include the indexed unit directives library, the master directive file with significant pages per Chapter 1 paragraph 48, the unit checklists per Chapter 1 paragraph 47, and the cancellation log.

Per MCO 5215.1K Enclosure (1) Chapter 1 paragraph 8 (Directives Control Point), the DCP is the central control for directives at every command. Per Chapter 1 paragraph 45 (Maintaining Directives Files), the unit maintains current and historical files of directives. Per Chapter 1 paragraph 46, the master directive file holds the official record copy of each directive. Per Chapter 1 paragraph 47 (Checklists), the unit maintains checklists of effective directives by SSIC. Per Chapter 1 paragraph 48 (Significant Pages Required in an Order), every order carries specific significant pages (locator sheet, signature page, table of contents, record of changes).

Trigger events

• Inbound HQMC directive arrives requiring DCP entry.
• Unit-issued directive routed for indexing.
• Periodic DCP audit cycle opens per Chapter 1 paragraph 14.
• Classification change on a directive triggers file action.
• Sponsor change per Chapter 1 paragraph 11.
• Command relocation or re-designation per Chapter 1 paragraph 12.
• Command assumption per Chapter 1 paragraph 13.
• Inspection notice from MCAAT or IGMC Directives Management FA.

Processing workflow

1. Establish the Directives Control Point. Per MCO 5215.1KMCO 5215.1K Enclosure (1) Chapter 1 paragraph 8, the command designates the DCP and DCP clerk in writing.
2. Index every directive by SSIC. Per the SSIC structure, every directive in the unit holding indexes into the DCP.
3. Maintain directives files. Per Chapter 1 paragraph 45 (Maintaining Directives Files), keep current files and historical files per the retention schedule.
4. Maintain the master directive file. Per Chapter 1 paragraph 46 (Master Directive File), hold the official record copy of every directive.
5. Run the unit checklists. Per Chapter 1 paragraph 47 (Checklists), maintain the checklist of effective directives by SSIC.
6. Verify significant pages. Per Chapter 1 paragraph 48 (Significant Pages Required in an Order), confirm every order has the locator sheet, the signature page, the table of contents (when applicable), and the record of changes page.
7. Handle classified directives. Per Chapter 1 paragraph 9 (Classified Directives), apply classification handling per the security order. Maintain a separate index for classified directives.
8. Handle FOUO directives. Per Chapter 1 paragraph 10 (Designation FOUO), apply FOUO handling per the order rules.
9. Process sponsor changes. Per Chapter 1 paragraph 11 (Directive Sponsor Change), update the DCP when sponsor cognizance changes.
10. Process command relocation or assumption. Per Chapter 1 paragraphs 12-13, process the assumption of command order per Figure 1-1 and update the DCP.

Systems of record and forms

Systems

• Directives Control Point (DCP). Per Chapter 1 paragraph 8.
• Master Directive File. Per Chapter 1 paragraph 46.
• Unit Directives Library (current and historical). Per Chapter 1 paragraph 45.
• Checklist of Effective Directives. Per Chapter 1 paragraph 47.
• Classified Holdings Index (separate). Per Chapter 1 paragraph 9.
• FOUO Holdings Index. Per Chapter 1 paragraph 10.

Forms

• DCP Index. Per Chapter 1 paragraph 8.
• Master Directive File Cover Sheet. Per Chapter 1 paragraph 46.
• Checklist of Effective Directives. Per Chapter 1 paragraph 47.
• Locator Sheet. Per Chapter 1 paragraph 28 and Figure 1-3.
• Record of Changes Page. Per Chapter 1 Figure 1-4.
• Assumption of Command Order. Per Chapter 1 paragraph 13 and Figure 1-1.

Common pitfalls

• DCP designation not in writing. Per MCO 5215.1KMCO 5215.1K Enclosure (1) Chapter 1 paragraph 8, the command designates the DCP in writing. Verbal designation breaks on inspection.
• Master directive file out of sync with the unit library. Per Chapter 1 paragraph 46, the master file is the official record copy. Reconcile at every DCP audit.
• Checklist of effective directives stale. Per Chapter 1 paragraph 47, the checklist drives cancellation actions and internal review. Refresh on the internal review cycle per Chapter 1 paragraph 14.
• Significant pages missing on issued orders. Per Chapter 1 paragraph 48, every order carries the required significant pages. A missing page triggers finding on inspection.
• Classified and FOUO holdings co-mingled with open directives. Per Chapter 1 paragraphs 9-10, the security and FOUO holdings index separately. Stage per the security order.

Decision points

• Current versus historical file retention. Per MCO 5215.1KMCO 5215.1K Enclosure (1) Chapter 1 paragraph 45 and MCO 5210.11FMCO 5210.11F, retain per the records management schedule. The DCP clerk applies the retention rule per the directive type and age.
• Sponsor change versus reissue. Per Chapter 1 paragraph 11, sponsor change updates cognizance only. Substantive change in the directive triggers reissue or change transmittal per paragraph 40.
• Command relocation versus re-designation versus assumption. Per Chapter 1 paragraphs 12-13, each action follows a separate process. The S-1 officer routes per the action type using Figure 1-1 (Assumption of Command Order) when applicable.

Authority

This sub-page sits under MCO 5215.1KMCO 5215.1K Enclosure (1) Chapter 1 paragraph 8 (Directives Control Point), paragraph 45 (Maintaining Directives Files), paragraph 46 (Master Directive File), paragraph 47 (Checklists), and paragraph 48 (Significant Pages Required in an Order). Chapter 1 paragraphs 9 (Classified) and 10 (FOUO) cover marking and handling. Chapter 1 paragraph 11 (Sponsor Change) covers cognizance updates. Chapter 1 paragraphs 12-13 (Command Relocation, Assumption) cover command actions. Chapter 1 paragraph 14 (Internal Reviews) sets the audit cadence. MCO 5210.11FMCO 5210.11F covers retention. S-1 responsibilities sit at MCO 5000.14DMCO 5000.14D MCAP enclosure 4. The processing workflow maps to NAVMC 3500.3E T-R event 0102-GENA-1005 and 0111-GENA-2007.

Related references

• MCO 5215.1K Enclosure (1) Chapter 1 paragraphs 8, 45-48. Authoritative DCP and files rules.
• MCO 5215.1K Enclosure (1) Chapter 1 paragraphs 9-14. Classified, FOUO, sponsor, command actions, internal reviews.
• MCO 5210.11F. Records management retention.
• MCO 5000.14D MCAP enclosure 4. S-1 directives responsibilities.
• NAVMC 3500.3E. T-R events 0102-GENA-1005 and 0111-GENA-2007.