References, Enclosures, and Reports - S-1 Procedural Page

Role and responsibility

The drafting branch builds the references, enclosures, and reports sections per MCO 5215.1KMCO 5215.1K Enclosure (1) Chapter 1 paragraph 24 (Ref Section) through paragraph 31 (Records Disposition). The DCP clerk reviews against the figures (1-3 locator sheet, 1-6 reports required, 1-7 appendix). The S-1 chief audits the front matter against the body of the directive. The S-1 officer signs by direction on the final route.

Source documents flow from the source-policy roster (parent MCOs, NAVMCs, SECNAV instructions, DODIs, USC chapters), the enclosure list, the in-text citation needs, the locator sheet content, the reports required by the directive, the forms introduced or referenced, and the records generated by the directive activities. Front matter outputs include the standardized Ref section, the Encl section, the locator sheet per Figure 1-3, the reports required page per Figure 1-6, the forms management paragraph, and the records disposition paragraph aligned with MCO 5210.11FMCO 5210.11F.

Per MCO 5215.1K Enclosure (1) Chapter 1 paragraph 24 (Ref Section), the Ref section lists every reference cited in the directive in a standardized format. Per paragraph 26 (Encl Section), the Encl section lists every enclosure. Per paragraph 28 (Locator Sheet), the locator sheet sits at the front of each enclosure. Per paragraph 29 (Reports Required Section), the Reports Required page lists every report driven by the directive. Per paragraph 30 (Forms Management), the directive addresses forms introduced or modified. Per paragraph 31 (Records Disposition), the directive addresses records disposition aligned with the records management program.

Trigger events

• Draft directive requires Ref and Encl sections.
• Directive introduces new reports requiring the Reports Required page.
• Directive introduces or modifies forms.
• Directive generates records requiring disposition guidance.
• Change transmittal modifies references or enclosures.
• Internal review per Chapter 1 paragraph 14 surfaces missing or stale citations.

Processing workflow

1. Build the Ref section. Per MCO 5215.1KMCO 5215.1K Enclosure (1) Chapter 1 paragraph 24 (Ref Section), list every reference in alphabetical order with the lettered designator (a, b, c, ...).
2. Cite references in text. Per Chapter 1 paragraph 25 (Citing References), use the lettered designator in the body of the directive at the point of the claim.
3. Build the Encl section. Per Chapter 1 paragraph 26 (Encl Section), list every enclosure in numerical order with the numbered designator (1, 2, 3, ...).
4. Cite enclosures in text. Per Chapter 1 paragraph 27 (Citing Enclosures), use the numbered designator in the body of the directive at the point of reference.
5. Build the locator sheet. Per Chapter 1 paragraph 28 (Locator Sheet) and Figure 1-3, place a locator sheet at the front of each enclosure with the title, the SSIC, the date, and the change record.
6. Build the Reports Required section. Per Chapter 1 paragraph 29 (Reports Required Section) and Figure 1-6, list every report driven by the directive with the report symbol or control number.
7. Apply forms management. Per Chapter 1 paragraph 30 (Forms Management), the directive addresses forms introduced or modified, including the form number, the title, and the OPR.
8. Apply records disposition. Per Chapter 1 paragraph 31 (Records Disposition) and MCO 5210.11FMCO 5210.11F, the directive addresses records disposition for activities documented.
9. Validate every reference and enclosure cite. The DCP clerk runs a cross-check between the Ref and Encl sections and the in-text citations.
10. Run final review of the front matter. The S-1 chief reviews against Chapter 1 paragraphs 24-31 before signature routing.

Systems of record and forms

Systems

• Drafting workspace. Builds the front matter sections.
• DCP review queue. Audits the front matter against Chapter 1 paragraphs 24-31.
• HQMC Directives Portal. Source of standardized reference citation format.
• MCO 5210.11F Records Schedule. Drives records disposition entries.

Forms

• Ref Section Block. Per Chapter 1 paragraph 24.
• Encl Section Block. Per Chapter 1 paragraph 26.
• Locator Sheet. Per Chapter 1 paragraph 28 and Figure 1-3.
• Reports Required Page. Per Chapter 1 paragraph 29 and Figure 1-6.
• Forms Management Paragraph. Per Chapter 1 paragraph 30.
• Records Disposition Paragraph. Per Chapter 1 paragraph 31.
• Appendix Format. Per Chapter 1 Figure 1-7.

Common pitfalls

• Ref section omits a cited reference. Per MCO 5215.1KMCO 5215.1K Enclosure (1) Chapter 1 paragraph 24 and paragraph 25, every in-text citation appears in the Ref section. Run a cross-check.
• Encl section misnumbers. Per Chapter 1 paragraph 26, the Encl section numbers run in order with no gaps.
• Reports Required page omitted when reports are introduced. Per Chapter 1 paragraph 29, every directive-driven report appears on the Reports Required page.
• Forms management paragraph omitted when forms are introduced. Per Chapter 1 paragraph 30, the directive addresses forms management. A missed paragraph triggers finding.
• Records disposition paragraph omitted or stale. Per Chapter 1 paragraph 31 and MCO 5210.11FMCO 5210.11F, the disposition aligns with the records management program.

Decision points

• Reference order in the Ref section. Per MCO 5215.1KMCO 5215.1K Enclosure (1) Chapter 1 paragraph 24, the Ref section orders alphabetically by reference title (or the standard hierarchy of authority).
• Enclosure versus appendix. Per Chapter 1 paragraph 26 (Encl Section) and Figure 1-7 (Appendix Format), enclosures attach to the basic directive. Appendices attach within an enclosure for organized supporting material.
• Reports required page placement. Per Chapter 1 paragraph 29 and Figure 1-6, the Reports Required page sits in the front matter when reports drive the directive.

Authority

This sub-page sits under MCO 5215.1KMCO 5215.1K Enclosure (1) Chapter 1 paragraph 24 (Ref Section), paragraph 25 (Citing References), paragraph 26 (Encl Section), paragraph 27 (Citing Enclosures), paragraph 28 (Locator Sheet), paragraph 29 (Reports Required Section), paragraph 30 (Forms Management), and paragraph 31 (Records Disposition). Chapter 1 Figures 1-3 (Locator Sheet), 1-6 (Reports Required Page), and 1-7 (Appendix) provide samples. MCO 5210.11FMCO 5210.11F cross-references records disposition. S-1 responsibilities sit at MCO 5000.14DMCO 5000.14D MCAP enclosure 4. The processing workflow maps to NAVMC 3500.3E T-R event 0102-GENA-1004.

Related references

• MCO 5215.1K Enclosure (1) Chapter 1 paragraphs 24-31. Authoritative front matter rules.
• MCO 5215.1K Enclosure (1) Chapter 1 Figures 1-3, 1-6, 1-7. Locator sheet, reports required, appendix samples.
• MCO 5210.11F. Records disposition cross-reference.
• MCO 5000.14D MCAP enclosure 4. S-1 directives responsibilities.
• NAVMC 3500.3E. T-R event 0102-GENA-1004.