Periodic Review and Cancellation - S-1 Procedural Page

Role and responsibility

The DCP clerk runs the internal review cycle per MCO 5215.1KMCO 5215.1K Enclosure (1) Chapter 1 paragraph 14 (Internal Reviews). The directive sponsor cognizance owner per Chapter 1 paragraph 11 reviews each directive under the sponsor's cognizance. The S-1 chief audits review completion. The S-1 officer signs by direction on cancellation routing and update tasking. The commander or signature authority signs cancellation actions per Chapter 1 paragraph 6 (Authority to Issue Directives).

Source documents flow from the checklist of effective directives per Chapter 1 paragraph 47, the parent directive versions, the cancellation contingency or date on each bulletin per Chapter 3, the joint cancellation actions per Chapter 4 paragraph 4, the sponsor cognizance roster per Chapter 1 paragraph 11, and the records retention schedule per MCO 5210.11FMCO 5210.11F. Review and cancellation outputs include the updated checklist, the cancellation memoranda or cancellation orders, the DCP index revisions, the records retention actions, and the periodic review report to the commander.

Per MCO 5215.1K Enclosure (1) Chapter 1 paragraph 14 (Internal Reviews), units conduct internal reviews periodically to verify directive currency and applicability. Per Chapter 3 Figures 3-1 and 3-2, bulletins carry either a cancellation contingency or a given cancellation date. Per Chapter 4 paragraph 4 (Canceling Joint Directives), joint cancellations route through every signing principal.

Trigger events

• Periodic internal review cycle opens per Chapter 1 paragraph 14.
• Parent directive cancellation triggers downstream cancellation review.
• Bulletin cancellation contingency met or cancellation date reached per Chapter 3 Figures 3-1, 3-2.
• Sponsor change identifies orphaned directives.
• Command relocation or assumption triggers full directives audit.
• IGMC Directives Management FA inspection notice arrives.
• Records retention schedule triggers final disposition per MCO 5210.11F.

Processing workflow

1. Open the internal review cycle. Per MCO 5215.1KMCO 5215.1K Enclosure (1) Chapter 1 paragraph 14 (Internal Reviews), the DCP opens the cycle on the schedule and notifies sponsor cognizance owners.
2. Pull the checklist of effective directives. Per Chapter 1 paragraph 47 (Checklists), pull the SSIC-indexed checklist of unit directives.
3. Verify currency against parent directives. For each unit directive implementing a parent (MCO, NAVMC, SECNAV, DODI), confirm the parent version matches the unit version.
4. Flag stale directives. Stale directives route for cancellation, update via change transmittal per Chapter 1 paragraphs 40-44, or reissue.
5. Process bulletin cancellation. Per Chapter 3 Figures 3-1 (Cancellation Contingency) and 3-2 (Given Cancellation Date), the DCP cancels bulletins on the cancellation event. The cancellation removes the bulletin from the active index.
6. Process MCO cancellation. The S-1 officer drafts a cancellation order or a change transmittal canceling the MCO. The signing authority signs per Chapter 1 paragraph 6.
7. Process joint directive cancellation. Per Chapter 4 paragraph 4 (Canceling Joint Directives), route cancellation through every signing principal.
8. Update the DCP index. Move cancelled directives from active to cancelled section. Update the checklist per Chapter 1 paragraph 47.
9. Apply records retention. Per MCO 5210.11FMCO 5210.11F, apply the retention schedule to cancelled directives.
10. Brief the commander. The S-1 officer briefs the review findings, the cancellation actions, and the update tasking.

Systems of record and forms

Systems

• Directives Control Point (DCP). Runs the internal review and cancellation.
• Checklist of Effective Directives. Per Chapter 1 paragraph 47.
• Unit Directives Library / Master Directive File. Per Chapter 1 paragraphs 45-46.
• HQMC Directives Portal. Source of parent versions.
• Records Management System. Per MCO 5210.11F.

Forms

• Internal Review Report. Per Chapter 1 paragraph 14.
• Bulletin Cancellation Notice. Per Chapter 3 Figures 3-1, 3-2.
• MCO Cancellation Memorandum or Change Transmittal. Per Chapter 1 paragraphs 40-44.
• Joint Directive Cancellation Memorandum. Per Chapter 4 paragraph 4.
• DCP Index Update Record. Per Chapter 1 paragraph 8.

Common pitfalls

• Internal review cycle skipped. Per MCO 5215.1KMCO 5215.1K Enclosure (1) Chapter 1 paragraph 14, the cycle is mandatory. A skipped cycle leaves stale directives in force.
• Bulletin cancellation contingency or date overlooked. Per Chapter 3 Figures 3-1 and 3-2, the cancellation marker triggers automatic cancellation. Track the markers.
• Cancelled directive remains in the unit library. Per Chapter 1 paragraphs 45-47, the checklist and library reflect cancellation. Remove from active.
• Joint directive cancelled unilaterally. Per Chapter 4 paragraph 4, joint cancellation requires every signing principal's action.
• Records retention skipped on cancellation. Per MCO 5210.11FMCO 5210.11F, the retention schedule applies. Stage the historical copy per the schedule.

Decision points

• Cancellation versus update. Per MCO 5215.1KMCO 5215.1K Enclosure (1) Chapter 1 paragraph 14, when policy still applies, update via change transmittal per paragraph 40. When policy no longer applies, cancel.
• Cancellation order versus change transmittal canceling. The S-1 officer routes a separate cancellation order or includes the cancellation in a change transmittal per Chapter 1 paragraph 40.
• Records retention schedule application. Per MCO 5210.11FMCO 5210.11F, the retention period drives the disposition action. Some cancelled directives retain in historical files. Others destroy per the schedule.

Authority

This sub-page sits under MCO 5215.1KMCO 5215.1K Enclosure (1) Chapter 1 paragraph 14 (Internal Reviews) and Chapter 1 paragraph 47 (Checklists). Chapter 3 paragraph 1 and Figures 3-1, 3-2 cover bulletin cancellation. Chapter 4 paragraph 4 covers joint directive cancellation. Chapter 1 paragraph 11 covers sponsor changes surfacing orphaned directives. Chapter 1 paragraphs 40-44 cover change transmittals used in cancellation. MCO 5210.11FMCO 5210.11F covers records retention on cancellation. S-1 responsibilities sit at MCO 5000.14DMCO 5000.14D MCAP enclosure 4. The processing workflow maps to NAVMC 3500.3E T-R event 0102-GENA-1005 and 0111-GENA-2007.

Related references

• MCO 5215.1K Enclosure (1) Chapter 1 paragraph 14. Authoritative internal review rule.
• MCO 5215.1K Enclosure (1) Chapter 1 paragraph 47. Checklist of effective directives.
• MCO 5215.1K Enclosure (1) Chapter 3 paragraph 1 and Figures 3-1, 3-2. Bulletin cancellation.
• MCO 5215.1K Enclosure (1) Chapter 4 paragraph 4. Joint directive cancellation.
• MCO 5210.11F. Records retention.
• MCO 5000.14D MCAP enclosure 4. S-1 directives responsibilities.
• NAVMC 3500.3E. T-R events 0102-GENA-1005 and 0111-GENA-2007.