GTCCP Mandatory Use and Exemptions - S-1 Procedural Page

Role and responsibility

The APC enforces mandatory GTCC use per DoD GTCC Regulations Section 040501 (Requirement for Use) and Public Law 105-264 (Travel and Transportation Reform Act of 1998). The cardholder uses the IBA for official travel expenses per Section 040206 (Travel Cardholders). The Authorizing Official inside DTS confirms the GTCC charge or the exemption per DoD DTS Regulations section 030401.B.9 and section 030604. The unit commander approves exemption requests under Section 0406 and approves alternate payment methods under Section 040605. The S-1 chief tracks exemption documentation in the cardholder file.

Source documents flow from the official travel orders, the JTRJTR authorized travel expenses list, the GTCC vendor IBA charges, the exemption category per Section 0406 sub-sections, the TTRA statement attached to the cardholder file per Section 040503, the LICWO documentation per Section 040504, the PCS package per Section 040505, and the alternate payment authorization per Section 040605. Outputs include the GTCC-paid travel expenses, the documented exemption case file, the alternate payment authorization, the failure-to-use action record per Section 040502, and the audit trail for IGMC inspection.

Per Section 040101 (Overview), the GTCC pays for all costs related to official government travel. Per Section 040501 (Requirement for Use), DoD personnel use the GTCC for official travel except where exempt under Section 0406. Per Section 041006 (Expenses Incident to Official Travel), the GTCC pays for travel-related expenses authorized by the JTR.

Trigger events

• New TDY or PCS travel triggers mandatory use review.
• Exemption request received from the cardholder.
• Local travel request triggers Section 040702 review.
• LICWO request flags Section 040504 application.
• Failure-to-use case surfaces in the monthly review.
• Visa Intellilink case surfaces a personal-use charge.
• IGMC GTCCP FA inspection notice arrives.

Processing workflow

1. Brief cardholders on mandatory use. Per DoD GTCC Regulations Section 040501 (Requirement for Use) and Public Law 105-264, the APC briefs cardholders at issuance and annually on mandatory use scope.
2. Apply the TTRA statement. Per Section 040503 (Travel and Transportation Reform Act Statement), the cardholder signs the TTRA statement acknowledging mandatory use. The APC retains the signed statement.
3. Apply LICWO rules. Per Section 040504 (Leave in Conjunction with Official Travel), the cardholder uses the IBA during the official travel portion only. Personal leave portions route to personal payment methods.
4. Apply PCS rules. Per Section 040505 (Permanent Change of Station), the PCS package includes GTCC use for authorized PCS expenses. Travelers without an active IBA on PCS receive issuance per MARADMIN 478/24 for Entry Level Marines bound for OCONUS PCS.
5. Document exemption category. Per Section 0406 (Exemptions), apply the appropriate category: Section 040601 (GSA Exemptions), Section 040602 (DoD Exemptions), Section 040603 (Exemption of Mandatory Use for Expenses), or Section 040604 (Additional Exemptions).
6. Authorize alternate payment methods when exempt. Per Section 040605 (Payment Methods Authorized When Exempt), authorize the alternate payment per the exemption category.
7. Apply non-mandatory use rules. Per Section 0407 (Non-Mandatory Use of the GTCC) and Section 040701 (Card Use), the IBA supports non-mandatory use per the cardholder agreement.
8. Apply local travel rules. Per Section 040702 (Local Travel), local travel inside the permanent duty station area uses local voucher procedures per DoD DTS Regulations section 030502.B.2.
9. Validate expenses incident to official travel. Per Section 041006 (Expenses Incident to Official Travel), the IBA pays for JTR-authorized expenses. Non-JTR expenses route to personal payment.
10. Action failure-to-use cases. Per Section 040502 (Failure to Use GTCC), the APC routes failure-to-use cases for counseling and corrective action. Continued failure routes through the unit commander.

Systems of record and forms

Systems

• Defense Travel System (DTS). Validates IBA use on every voucher.
• GTCC vendor Electronic Access System (EAS). Surfaces IBA charges.
• Visa Intellilink. Per MARADMIN 115/19 and Section 041502.
• Cardholder File. Holds TTRA statement and exemption documentation.

Forms

• TTRA Statement. Signed by the cardholder per Section 040503.
• Exemption Request Memorandum. Local format documenting the Section 0406 category.
• Alternate Payment Authorization. Per Section 040605.
• Failure-to-Use Counseling Record. Per Section 040502.
• LICWO Documentation. Per Section 040504.

Common pitfalls

• TTRA statement not signed. Per Section 040503, the cardholder signs at issuance. Without the statement, the cardholder file is incomplete.
• Mandatory-use rule not enforced on TDY. Per Section 040501 and Public Law 105-264, the GTCC pays for official travel. Non-GTCC payment outside exemptions breaks the rule.
• LICWO leave portion charged to IBA. Per Section 040504, only the official travel portion charges to the IBA. The personal leave portion uses personal payment methods.
• Exemption category undocumented. Per Section 0406, the exemption case file carries the category. Without documentation, the exemption is unverifiable.
• Local travel routed through TDY voucher. Per Section 040702 and DoD DTS Regulations section 030502.B.2, local travel routes through local voucher.
• Non-JTR expense charged to IBA. Per Section 041006, IBA charges align with JTR-authorized expenses. Non-JTR expenses route to personal payment.
• Failure-to-use cases not actioned. Per Section 040502, the APC routes failure-to-use cases for counseling. Inaction breaks the program.

Decision points

• GTCC versus exemption. Per Section 040501 versus Section 0406, the default is GTCC use. The exemption applies only when the category fits Section 040601 through 040604.
• LICWO portion separation. Per Section 040504, the cardholder separates the official travel portion from the leave portion at voucher submission.
• Local versus TDY voucher. Per Section 040702 and DoD DTS Regulations section 030502.B.2, the local voucher applies to local travel.
• Counseling versus corrective action. Per Section 040502 and Section 040103, the APC routes the first failure to counseling. Repeat failure routes through the commander for corrective action.

Authority

This sub-page sits under MCO 4600.40CMCO 4600.40C and DoD GTCC Regulations Section 0405 (Use of the Travel Card) with sub-sections 040501 through 040505, Section 0406 (Exemptions) with sub-sections 040601 through 040605, Section 0407 (Non-Mandatory Use) with sub-sections 040701 through 040702, and Section 041006 (Expenses Incident to Official Travel). Public Law 105-264 (Travel and Transportation Reform Act of 1998) sets the mandatory-use statutory base. JTRJTR sets authorized travel expenses. MCO 4650.39AMCO 4650.39A Chapter 1 paragraph 5 and DoD DTS Regulations section 030502 cover voucher submission. DoD DTS Regulations section 030604 covers split disbursement.

Related references

• DoD GTCC Regulations Section 0405. Mandatory use rules.
• DoD GTCC Regulations Section 0406. Exemptions framework.
• DoD GTCC Regulations Section 0407. Non-mandatory use.
• DoD GTCC Regulations Section 041006. Expenses incident to official travel.
• Public Law 105-264. Statutory base.
• JTR. Authorized travel expenses.
• MCO 4650.39A and DoD DTS Regulations. DTS-side integration.