GTCCP Reports and Program Review - S-1 Procedural Page

Role and responsibility

The APC pulls and submits the unit GTCCP reports per MCO 4600.40CMCO 4600.40C Enclosures 1 and 2 and DoD GTCC Regulations Section 0414 (Travel Card Management Reports). The CPM at HQMC P&R-RFF consolidates Marine Corps-wide reports and submits to DTMO. The unit commander reviews and signs Reports I and II per MCO 4600.40C Enclosure 1 Chapter 1. The CBA Manager submits Report X per Enclosure 2 Appendix C paragraph 23.b(3). The S-1 chief tracks the report cycle against the unit calendar.

Source documents flow from the GTCC vendor Electronic Access System (EAS) data, the Visa Intellilink case data per MARADMIN 115/19, the DTS Approved Status Report per MCO 4650.39AMCO 4650.39A Chapter 6 paragraph 4.a, the IBA Listing Report per Enclosure 2 Appendix B paragraph 4.b(1), the IBA aging reports IV through IX, the CBA Aging Analysis Report per Enclosure 2 Appendix C paragraph 23.b(3), the Section 041003 Performance Metrics, and the Section 041004 Program Review documentation. Report outputs include Reports I through X to the CPM, the mandatory IBA and CBA reports to DTMO, the annual Program Review per Section 041004, the records retained per Section 041103 and MCO 5210.11FMCO 5210.11F, and the audit trail for IGMC inspection.

Per Section 041401 (General), the GTCC vendor publishes the standard management report set. Per Section 041402 (Mandatory Reports for IBA) and Section 041403 (Mandatory Reports for CBA), the APC and CPM run the mandatory cycle. Per Section 041404 (Additional and Optional Reports for IBA/CBA), additional reports support program management.

Trigger events

• Quarterly Program Review cycle opens per Enclosure 1 Chapter 1 paragraph 1.b.
• Annual Root Cause Analysis with PIP cycle opens per Enclosure 1 Chapter 1 paragraph 2.
• Monthly IBA Listing Report due per Enclosure 2 Appendix B paragraph 4.b(1).
• Aging report cycle opens per Enclosure 2 Appendix B Reports IV through IX.
• CBA Aging Analysis Report cycle opens per Enclosure 2 Appendix C paragraph 23.b(3).
• Mandatory IBA or CBA report cycle opens per Section 0414.
• Section 041004 annual Program Review opens.
• Records retention review cycle opens per Section 041103.

Processing workflow

1. Submit Report I Program Review. Per MCO 4600.40CMCO 4600.40C Enclosure 1 Chapter 1 paragraph 1.b, the unit submits the GTCCP Program Review on the published cycle. The report reflects the unit posture against Section 041003 Performance Metrics.
2. Submit Report II Root Cause Analysis with PIP. Per Enclosure 1 Chapter 1 paragraph 2, the unit submits the annual Root Cause Analysis with Performance Improvement Plan when delinquency or misuse exceeds Section 041003 thresholds.
3. Submit Report III IBA Listing Report. Per Enclosure 2 Appendix B paragraph 4.b(1), the APC pulls the IBA Listing Report monthly and submits per the published cycle.
4. Submit Reports IV through IX. Per Enclosure 2 Appendix B, the unit submits IBA aging and delinquency reports per the published cycle. The reports reflect the 45-day, 61-day, 91-day, and 121-day delinquency posture.
5. Submit Report X CBA Aging Analysis Report. Per Enclosure 2 Appendix C paragraph 23.b(3), the CBA Manager submits the CBA Aging Analysis Report.
6. Submit mandatory IBA reports. Per DoD GTCC Regulations Section 041402 (Mandatory Reports for IBA), the APC submits the mandatory IBA reports to DTMO through the CPM.
7. Submit mandatory CBA reports. Per Section 041403 (Mandatory Reports for CBA), the CBA Manager submits the mandatory CBA reports.
8. Pull additional and optional reports. Per Section 041404 (Additional and Optional Reports for IBA/CBA), pull additional reports supporting program management.
9. Run the annual Program Review. Per Section 041004 (Program Review), the CPM runs the annual Program Review against Section 041003 Performance Metrics. The unit APC supplies data for the review.
10. Retain records. Per Section 041103 (Records Retention) and MCO 5210.11FMCO 5210.11F, retain the reports, the supporting data, the signed Reports I and II, and the audit trail per the records schedule.

Systems of record and forms

Systems

• GTCC vendor Electronic Access System (EAS). Source of the IBA Listing Report and aging data.
• Visa Intellilink. Source of the misuse case data feeding Reports I and II.
• DTS Approved Status Report. Per MCO 4650.39A Chapter 6 paragraph 4.a.
• APC Reports File. Local file holding the submitted reports.

Forms

• Report I GTCCP Program Review. Per Enclosure 1 Chapter 1 paragraph 1.b.
• Report II Root Cause Analysis with PIP. Per Enclosure 1 Chapter 1 paragraph 2.
• Report III IBA Listing Report. Per Enclosure 2 Appendix B paragraph 4.b(1).
• Reports IV through IX IBA aging and delinquency. Per Enclosure 2 Appendix B.
• Report X CBA Aging Analysis Report. Per Enclosure 2 Appendix C paragraph 23.b(3).
• Section 041402 Mandatory IBA Reports. Per DoD GTCC Regulations.
• Section 041403 Mandatory CBA Reports. Per DoD GTCC Regulations.

Common pitfalls

• Report I cadence missed. Per Enclosure 1 Chapter 1 paragraph 1.b, the cycle is published. A missed cycle fails the unit program audit.
• Root Cause Analysis with PIP skipped despite threshold breach. Per Enclosure 1 Chapter 1 paragraph 2 and Section 041003, the Root Cause Analysis runs on threshold breach.
• IBA Listing Report not pulled monthly. Per Enclosure 2 Appendix B paragraph 4.b(1), the report runs monthly. Wrong cadence misaligns with the order.
• Aging report headers altered. Per DoD GTCC Regulations Section 041401 (General), the report header data on every report stays unaltered.
• CBA Aging Analysis Report skipped. Per Enclosure 2 Appendix C paragraph 23.b(3), the CBA Manager submits.
• Reports retained outside MCO 5210.11F schedule. Per Section 041103 and MCO 5210.11FMCO 5210.11F, retain per the records schedule.
• Performance Metrics not surfaced in Report I. Per Section 041003 and Section 041004, the metrics anchor the Program Review.
• APC reports submitted without CPM review. Per Section 0414 and MARADMIN 115/19, the CPM consolidates Marine Corps-wide submission.

Decision points

• Report cadence and audience. Per Enclosure 1 Chapter 1 paragraph 1.b versus Section 041402, Marine Corps Reports I and II flow to the CPM. DoD-mandatory IBA reports flow to DTMO through the CPM.
• Threshold for Root Cause Analysis. Per Section 041003 and 041004, the metrics threshold drives the Root Cause Analysis trigger.
• Retention floor. Per Section 041103 and MCO 5210.11F, the retention floor flows from the records schedule.
• Additional report selection. Per Section 041404, the APC selects optional reports supporting unit program management.

Authority

This sub-page sits under MCO 4600.40CMCO 4600.40C Enclosure 1 Chapter 1 paragraphs 1.b and 2 and Enclosure 2 Appendix B paragraph 4.b(1) and Appendix C paragraph 23.b(3). DoD GTCC Regulations Section 0414 (Travel Card Management Reports) with sub-sections 041401 through 041404, Section 041004 (Program Review), Section 041003 (Performance Metrics), and Section 041103 (Records Retention) set the parent framework. MCO 4650.39AMCO 4650.39A Chapter 6 paragraph 4.a cross-references the Approved Status Report. MCO 5210.11FMCO 5210.11F covers records retention. MARADMIN 115/19MARADMIN 115/19 covers Visa Intellilink data feeding Reports I and II.

Related references

• MCO 4600.40C Enclosure 1 Chapter 1 paragraphs 1.b and 2. Reports I and II.
• MCO 4600.40C Enclosure 2 Appendix B paragraph 4.b(1). Report III.
• MCO 4600.40C Enclosure 2 Appendix C paragraph 23.b(3). Report X.
• DoD GTCC Regulations Section 0414. Mandatory IBA and CBA reports.
• DoD GTCC Regulations Section 041004 and 041003. Program Review and metrics.
• DoD GTCC Regulations Section 041103. Records retention.
• MARADMIN 115/19. Visa Intellilink data source.
• MCO 5210.11F. Records retention.
• IGMC GTCCP FA Checklist. Audit baseline.