Administrative Absence - S-1 Procedural Page

Role and responsibility

The commander authorizes Administrative Absence per MCO 1050.3JMCO 1050.3J Chapter 5 Section 1. The S-1 chief processes the absence order. The S-1 officer signs by direction on routine cases. The IPAC pay clerk processes pay-side excess leave per Chapter 5 Section 2 when applicable.

Source documents flow from the qualifying circumstance documentation, the Marine's MCTFS record, and the absence authorization. Administrative absence transactions land in MOL and MCTFS. Outputs include the absence order, the chargeable or non-chargeable designation, the MCTFS transaction, and the record entry.

Per MCO 1050.3JMCO 1050.3J Chapter 5 Section 1 (Administrative Absence), administrative absence covers specific authorized absences distinct from annual leave. Per Chapter 5 Section 2 (Excess Leave), excess leave is a chargeable or non-chargeable status depending on the circumstance.

Trigger events

• Marine requests administrative absence for a qualifying circumstance.
• Marine elected to non-chargeable absence under specific authority.
• Excess leave granted per Chapter 5 Section 2.
• Educational pursuit requiring administrative absence.
• Specific authorized program triggers administrative absence.
• Return-to-duty timing approaches.
• Annual audit of administrative absence cases.

Processing workflow

1. Identify the qualifying circumstance. Validate against MCO 1050.3JMCO 1050.3J Chapter 5 Section 1 categories.
2. Validate against Chapter 5 Section 1. Confirm the circumstance meets the order definitions.
3. Determine chargeable versus non-chargeable status. Per Chapter 5 Section 1, status depends on the specific category.
4. Process the administrative absence authorization. The commander signs the absence order.
5. Cut the absence transaction in UD-MIPS. Submit per MCTFSPRIUMMCTFSPRIUM with the right code (chargeable or non-chargeable).
6. Track the authorized period. Maintain visibility on Marines in administrative absence status.
7. Coordinate return-to-duty timing. Confirm the Marine reports back within the authorized period.
8. Process excess leave separately. Per MCO 1050.3JMCO 1050.3J Chapter 5 Section 2 (Excess Leave), apply the right chargeable rules.
9. Document the absence period. Capture in the Marine's record per MCO P1070.12KMCO P1070.12K Chapter 6.
10. Reconcile MCTFS state. Audit at return.

Systems of record and forms

Systems

• MCTFS. Holds administrative absence and excess leave state.
• MOL. Captures absence order.
• UD-MIPS. Cuts administrative absence transactions.
• OMPF Field Folder. Holds documentation of absence period.

Forms

• Administrative Absence Order. Local format documenting the authorization.
• NAVMC 118 (11) Administrative Remarks. Page 11 when applicable.
• Excess Leave Authorization. Per Chapter 5 Section 2.

Common pitfalls

• Administrative absence authorized outside Chapter 5 Section 1 categories. The S-1 chief validates the qualifying circumstance.
• Chargeable status misapplied. Per Chapter 5 Section 1, status depends on category. Cut the right transaction code.
• Excess leave processed as standard annual leave. Per Chapter 5 Section 2, excess leave has its own rules.
• Return-to-duty timing not enforced. The Marine extends beyond authorization. The S-1 chief tracks.
• Documentation skipped. Per MCO P1070.12KMCO P1070.12K, document the absence in the record.

Decision points

• Administrative absence category. Per MCO 1050.3JMCO 1050.3J Chapter 5 Section 1, multiple categories exist. The S-1 chief selects the right category.
• Chargeable versus non-chargeable. Per Chapter 5 Section 1, status follows the category. Cut the right transaction.
• Excess leave triggering. Per Chapter 5 Section 2, excess leave is a specific status. The commander authorizes per the rules.

Authority

This sub-page sits under MCO 1050.3JMCO 1050.3J Chapter 5 (Administrative Absence). Section 1 covers Administrative Absence categories and status. Section 2 covers Excess Leave. S-1 responsibilities sit at MCO 5000.14DMCO 5000.14D MCAP enclosure 4. The processing workflow maps to NAVMC 3500.3E T-R event 0111-GENA-2013.

Related references

• MCO 1050.3J Chapter 5 Section 1. Authoritative Administrative Absence rules.
• MCO 1050.3J Chapter 5 Section 2. Excess Leave.
• MCO 5000.14D Marine Corps Administrative Procedures. S-1 leave responsibilities.
• MCO P1070.12K Individual Records Administration Manual. Records documentation.
• MCTFSPRIUM. Administrative absence transaction format.
• NAVMC 3500.3E Manpower and Administration T-R Manual. Event 0111-GENA-2013.