Leave Check-Out and Check-In Procedures - S-1 Procedural Page

Role and responsibility

The S-1 clerk runs daily check-out and check-in operations. The S-1 chief audits the check-out and check-in log against MOL leave entries on a fixed cycle. The duty officer or designated check-out authority enforces the procedure for Marines departing or returning outside normal duty hours.

Source documents flow from the approved leave order, the Marine's contact information, and the emergency contact record. Check-out and check-in actions land in the unit check-out log and feed MCTFS leave reconciliation. Outputs include the signed check-out record, the leave authorization documentation issued to the Marine, the check-in record on return, and the MCTFS leave reconciliation.

Per MCO 1050.3JMCO 1050.3J Chapter 4 Section 8 (Leave Check-Out and Check-In Procedures), check-out is mandatory before departure and check-in is mandatory on return. Failure to check in within the authorized period triggers UA review per Chapter 2 paragraph 20 (Absences Over Leave and Liberty).

Trigger events

• Marine departing on authorized leave requires check-out.
• Marine returning from leave requires check-in.
• Marine departing on extended weekend or holiday liberty.
• Marine fails to check in within the authorized return window.
• Marine extends leave during the period.
• Recall from leave triggers early return per Chapter 2 paragraph 19.
• Annual audit of the check-out and check-in log.

Processing workflow

1. Conduct pre-departure check-out. Per MCO 1050.3JMCO 1050.3J Chapter 4 Section 8, the Marine reports to the designated check-out authority before departure.
2. Verify accrued leave balance. Confirm the leave order matches the MCTFS balance.
3. Confirm leave order in MOL. Validate the MOL leave entry with start date, projected end date, and chargeable count.
4. Capture emergency contact and projected return. Per Chapter 4 Section 8, document where the Marine plans to be and how to reach them.
5. Issue leave authorization. Provide the Marine with the leave order copy for travel.
6. Process check-in on return. Per MCO 1050.3JMCO 1050.3J Chapter 4 Section 8, the Marine reports to the designated check-in authority on return.
7. Validate return timing. Confirm the Marine returned within the authorized period. Late returns trigger UA review per Chapter 2 paragraph 20.
8. Update MCTFS leave balance. Submit the actual chargeable leave count through UD-MIPS per MCTFSPRIUMMCTFSPRIUM.
9. Reconcile leave usage with MOL. Cross-check the MOL leave entry against actual return.
10. Document extensions or anomalies. Process corrective leave transactions for any extension or late return.

Systems of record and forms

Systems

• MOL. Holds the leave order.
• MCTFS. Master leave balance.
• UD-MIPS. Cuts leave transactions including extensions.
• Unit check-out log. Local register of check-out and check-in events.

Forms

• NAVMC 10274 Application for Leave or Liberty. Standard leave request.
• Leave Order from MOL. Standard leave authorization.
• Unit Check-Out and Check-In Log. Local format documenting events.

Common pitfalls

• Check-out skipped before departure. Per MCO 1050.3JMCO 1050.3J Chapter 4 Section 8, check-out is mandatory.
• Check-in skipped on return. Per Chapter 4 Section 8, check-in is mandatory.
• Emergency contact information not captured. Per Chapter 4 Section 8, capture before departure.
• Late check-in handled informally. Per Chapter 2 paragraph 20 (Absences Over Leave and Liberty), late returns trigger UA review.
• MCTFS not updated with actual chargeable leave count. The leave balance diverges from actual usage. Update at check-in.

Decision points

• Check-out authority. The S-1 clerk runs check-out during duty hours. The duty officer runs check-out during off-duty hours per local SOP.
• Late return handling. The Marine returns late. Per Chapter 2 paragraph 20, the S-1 chief routes per the late-return timeline (UA review at the threshold).
• Extension during leave. The Marine requests extension. The leave granting authority authorizes per Chapter 2 paragraph 22 (Extensions of Leave and Special Liberty).

Authority

This sub-page sits under MCO 1050.3JMCO 1050.3J Chapter 4 Section 8 (Leave Check-Out and Check-In Procedures). Chapter 2 paragraph 20 (Absences Over Leave and Liberty) covers late return UA review. Chapter 2 paragraph 22 (Extensions of Leave and Special Liberty) covers in-progress extensions. S-1 responsibilities sit at MCO 5000.14DMCO 5000.14D MCAP enclosure 4. The processing workflow maps to NAVMC 3500.3E T-R event 0111-GENA-2013.

Related references

• MCO 1050.3J Chapter 4 Section 8. Authoritative check-out and check-in rules.
• MCO 1050.3J Chapter 2 paragraph 20. Absences Over Leave and Liberty.
• MCO 1050.3J Chapter 2 paragraph 22. Extensions of Leave and Special Liberty.
• MCO 5000.14D Marine Corps Administrative Procedures. S-1 leave responsibilities.
• MCO P1070.12K Individual Records Administration Manual. Records documentation.
• MCTFSPRIUM. Leave transaction format.
• NAVMC 3500.3E Manpower and Administration T-R Manual. Event 0111-GENA-2013.