Verification of Awards - S-1 Procedural Page

Role and responsibility

The S-1 chief runs verification of awards at the unit level per MCO 1650.19JMCO 1650.19J Enclosure 1 Section 1 paragraph 8.a. The awards clerk runs the field service record review and personal interview. The S-1 officer signs by direction on CMC (MMMA) verification requests when local verification fails. CMC (MMMA) holds the authority to verify awards in question.

Source documents flow from the Marine's field service record, the personal interview, SECNAVINST 1650.1SECNAVINST 1650.1, certified copies of OQR/SRB pages 3, 6, 9, 11, 12, and enlistment contracts. Verification actions route to CMC (MMMA) when local determination fails per Enclosure 1 Section 1 paragraph 8.a. Outputs include the verified award entries in MCTFS via Unit Diary, the OMPF update, the awards register entry, and the CMC (MMMA) verification response when applicable.

Per MCO 1650.19JMCO 1650.19J Enclosure 1 Section 1 paragraph 8.a, every effort must be made at the command and unit level to verify awards. Only this Headquarters (CMC MMMA) will verify those awards in question. Per paragraph 8.b, Good Conduct Medal (GCM) commencement dates follow SECNAVINST 1650.1 and MCO P1070.12.

Trigger events

• Inbound Marine reports without prior awards verification.
• Marine raises a question about an award entitlement.
• Records audit identifies missing award entries.
• Good Conduct Medal commencement date determination required.
• Award entitlement cannot be determined at the unit level.
• Career-spanning award verification at separation or retirement.
• OMPF audit reveals discrepancy in award entries.

Processing workflow

1. Conduct field service record review. Per MCO 1650.19JMCO 1650.19J Enclosure 1 Section 1 paragraph 8.a, review the field service record for award evidence.
2. Run personal interview. Per paragraph 8.a, interview the Marine on award entitlements.
3. Cross-check against SECNAVINST 1650.1. Per paragraph 8.a, validate against the authoritative awards manual.
4. Determine GCM commencement date. Per MCO 1650.19JMCO 1650.19J Enclosure 1 Section 1 paragraph 8.b, follow SECNAVINST 1650.1 and MCO P1070.12 instructions.
5. Submit CMC (MMMA) verification request. Per paragraph 8.a, when entitlement cannot be determined locally, submit a verification request indicating all efforts were exhausted and specifying lacking information.
6. Attach certified copies. Per paragraph 8.a, attach certified copies of pages 3, 6, 9, 11, and 12 of the OQR/SRB and any other documents necessary to determine the entitlement.
7. Cut MCTFS award entry. Submit through UD-MIPS per MCTFSPRIUMMCTFSPRIUM award transaction format.
8. Update OMPF. Per MCO P1070.12KMCO P1070.12K Chapter 3, the verified award posts to OMPF.
9. Document verification action. Update the unit awards register with verification basis and outcome.
10. Brief the Marine. Inform the Marine of the verified entitlements and any pending CMC (MMMA) verification.

Systems of record and forms

Systems

• MCTFS. Holds verified award entries.
• UD-MIPS. Cuts award transactions through Unit Diary.
• OMPF. Final record of verified awards.
• Field Service Record. Source for entitlement determination.
• CMC (MMMA). HQMC Awards Branch verifies awards in question.

Forms

• CMC (MMMA) Verification Request Letter. Per Enclosure 1 Section 1 paragraph 8.a.
• Certified OQR/SRB Pages 3, 6, 9, 11, 12. Source documents for verification.
• Enlistment Contracts. Source for GCM commencement determination.
• Award Verification Worksheet. Local format documenting unit-level verification.

Common pitfalls

• CMC (MMMA) verification request submitted before unit-level effort exhausted. Per MCO 1650.19JMCO 1650.19J Enclosure 1 Section 1 paragraph 8.a, indicate all efforts at the unit level were exhausted before routing.
• Verification request submitted without certified OQR/SRB pages. Per paragraph 8.a, certified copies of pages 3, 6, 9, 11, 12 are required.
• GCM commencement date determination skipped. Per paragraph 8.b, follow SECNAVINST 1650.1 and MCO P1070.12 sequence.
• Individual award request bypasses chain. Per paragraph 8.a, requests from individuals addressed to CMC will be returned for proper endorsements by the chain of command.
• MCTFS not updated after verification. The pay and personnel record lags. Cut the Unit Diary transaction at verification.

Decision points

• Unit-level versus CMC (MMMA) verification. Per MCO 1650.19JMCO 1650.19J Enclosure 1 Section 1 paragraph 8.a, exhaust unit-level effort first. Only CMC (MMMA) will verify awards in question.
• GCM commencement determination path. Per paragraph 8.b, the sequence is SECNAVINST 1650.1, MCO P1070.12, then CMC (MMMA) routing when the date cannot be determined.
• OMPF discrepancy correction. The OMPF shows incorrect award entry. The S-1 officer routes correction through CMC (MMMA) per paragraph 8.a.

Authority

This sub-page sits under MCO 1650.19JMCO 1650.19J Enclosure 1 Section 1 paragraph 8 (Verification of Awards). Paragraph 8.a covers general verification process. Paragraph 8.b covers GCM commencement dates. SECNAV M-1650.1SECNAV M-1650.1 Chapter 2 (PMD) and Chapter 4 (Campaign Medals) provide authoritative entitlement criteria. SECNAVINST 1650.1JSECNAVINST 1650.1J sets DoN policy. Purple Heart eligibility for mTBI applies per MARADMIN 245/11MARADMIN 245/11, requiring a medical officer disposition of unfit for full duty for more than 48 hours due to persistent signs, symptoms, or findings of impairment from concussion, with the disposition made within 7 days of the event, retroactive to 11 Sep 2001. MARADMIN 665/17MARADMIN 665/17 covers V, C, R device verification through iAPS. MCO P1070.12KMCO P1070.12K provides records administration. S-1 responsibilities sit at MCO 5000.14DMCO 5000.14D MCAP enclosure 4. The processing workflow maps to NAVMC 3500.3E T-R event 0102-GENA-1007.

Related references

• MCO 1650.19J Enclosure 1 Section 1 paragraph 8. Authoritative verification rules.
• SECNAVINST 1650.1 Navy and Marine Corps Awards Manual. Entitlement criteria.
• MCO P1070.12K Individual Records Administration Manual. Records administration.
• MCO 5000.14D Marine Corps Administrative Procedures. S-1 awards responsibilities.
• MCTFSPRIUM. Award transaction format.
• NAVMC 3500.3E Manpower and Administration T-R Manual. Event 0102-GENA-1007.