FITREP Reporting Cycle and Report Types

Start Here If You Are New to the FITREP Reporting Cycle

Every FITREP captures a specific reporting period bounded by trigger events. Per MCO 1610.7BMCO 1610.7B, the most common report types are Annual (AN), Change of Reporting Senior (CR), Change of Reviewing Officer (CO), Change of Duty (CD), Change of Status (CS), and Special (SP). Annual reports cover full reporting periods. Change reports trigger when the RS or RO transitions, when the MRO transitions to a new billet, or when a status change occurs. Reserve Component Marines follow MCO 1610.7BMCO 1610.7B with adjustments for drill versus active duty time. Each report type has specific triggers, allowable observation periods, and submission timelines. Per MCO 1610.7BMCO 1610.7B.

This page walks you through the FITREP reporting cycle from your seat as a General Marine. By the end you will know.

• The Annual (AN) report and reporting period
• Change of Reporting Senior (CR), Change of Reviewing Officer (CO)
• Change of Duty (CD), Change of Status (CS)
• Special (SP) reports and triggers
• Reserve Component reporting cycle
• Report submission timelines
• Concurrent vs non-concurrent reports
• The 90-day minimum observation requirement

Every fact on this page comes from MCO 1610.7BMCO 1610.7B, MARADMIN 209/26MARADMIN 209/26 (omission criteria clarification), MARADMIN 634/23MARADMIN 634/23, MARADMIN 575/24MARADMIN 575/24, and MARADMIN 066/26MARADMIN 066/26 (body composition reporting integration).

Annual Report (AN)

The Annual (AN) report is the standard year-end FITREP for each MRO.

Reporting Period

Per MCO 1610.7BMCO 1610.7B, Annual reports cover the period since the last submitted FITREP through the next anniversary date.

Trigger

The MRO's annual reporting date arrives. No earlier change-of-status event occurred to interrupt the cycle.

Submission Timeline

Per MCO 1610.7BMCO 1610.7B, the RS submits within 30 days of the reporting period close. Adverse reports submit within 60 days.

Common Marines Who Receive Annual Reports

• Officers and SNCOs in stable billets who have not transitioned during the year.
• Marines in long-term billets without RS or RO changes.

Annual Reporting Period End Dates (MARADMIN 634/23 and 575/24)

Per MARADMIN 634/23MARADMIN 634/23 (15 December 2023) and MARADMIN 575/24MARADMIN 575/24 (26 November 2024), the annual reporting period end dates have been updated for several grades.

Active Component (MARADMIN 634/23)

• Lieutenant Colonel. End of February.
• Major. End of February.
• Captain. End of March.
• E9 (Sergeant Major and Master Gunnery Sergeant). End of June.

Active Reserve (MARADMIN 575/24)

• E5 through E8 (Sergeant through Master Sergeant / First Sergeant). End of October.

Why the Schedule Changes

Per MARADMIN 634/23MARADMIN 634/23 paragraph 3, the adjustments allow processing time for FITREPs and inclusion in the OMPF before revised commencement dates for CMC-sponsored promotion screening boards.

• Lieutenant Colonel and Colonel boards in May.
• Major boards in June.
• Active Reserve E5-E8 schedule aligns with the FY25 promotion selection board schedule per MCB 5420.

Refinement of Active Component E9

The Active Component E9 reporting period change links the period with the summer move cycle and reduces administrative burden.

Senior Enlisted FITREP Format (MARADMIN 595/24)

Per MARADMIN 595/24MARADMIN 595/24 effective 1 January 2025, Sergeant Major and Master Gunnery Sergeant FITREPs use the standard 5-page format. Previously these grades used a shortened format consisting only of pages one, five, and addendum pages. The change ensures senior enlisted high visibility and general officer slates have the most relevant performance information available.

Extension and Omission Criteria (MARADMIN 634/23 and 209/26)

Per MARADMIN 634/23MARADMIN 634/23 paragraph 5 with clarifying guidance from MARADMIN 209/26MARADMIN 209/26 (5 May 2026), modifications to the standard MCO 1610.7BMCO 1610.7B extension and omission criteria.

Extension of AN or AR Reports

Per MARADMIN 634/23MARADMIN 634/23 paragraph 5.a, reporting officials may EXTEND AN or AR reports if.

• The MRO's performance has not changed since the submission of the last annual report, AND
• Another reporting occasion comes due within 180 days or less.

SA reports may only be extended if another known occasion comes due within 89 days or less.

Omission of AN and AR Reports (MARADMIN 209/26 Paragraph 3)

Per MARADMIN 209/26MARADMIN 209/26 paragraph 3, reporting officials may omit AN and AR reports if it is known in advance that another occasion will occur within 180 days of the scheduled AN or AR occasion, EXCEPT as prohibited in 3.a and 3.b below. The 209/26 guidance carries forward the 180-day window from MARADMIN 634/23MARADMIN 634/23 paragraph 5.b and clarifies the prohibitions and exceptions.

Board Eligibility Prohibition (MARADMIN 209/26 Paragraph 3.a)

Per MARADMIN 209/26MARADMIN 209/26 paragraph 3.a, the omission of the AN and AR report is NOT authorized for personnel who will be considered in any zone of any board at HQMC, including boards for command, school, and slating.

"Omission of annual reports for board eligible Marines is inconsistent with the sole intended purpose of the fitness report as a reporting tool for use in CMC talent management decision-making."

The 209/26 paragraph 3.a language expands the 634/23 prohibition. Command, school, and slating boards are explicitly captured. Reporting officials and individual Marines assess board eligibility through the M&RA Board Eligibility query at https://www2.manpower.usmc.mil/boardEligibilityRucMcc.action.

Adverse Reports Cannot Be Omitted (MARADMIN 209/26 Paragraph 3.b)

Per MARADMIN 209/26MARADMIN 209/26 paragraph 3.b, the omission of the annual report is NOT authorized when the report would be adverse.

When the annual report is omitted and adversity later occurs, the adversity will be documented on the next natural reporting occasion in accordance with Chapter 5 of MCO 1610.7BMCO 1610.7B.

The Adverse FITREPs and Referred Reports leaf covers the adverse FITREP framework.

Academic Training Exception (MARADMIN 209/26 Paragraph 3.c)

Per MARADMIN 209/26MARADMIN 209/26 paragraph 3.c, the omission IS authorized regardless of board eligibility for any MRO assigned to academic training of LESS THAN 12 MONTHS duration who will receive an academic fitness report.

In these cases, all information will be captured properly in the applicable report. Common applicable report types include.

• Grade Change.
• Transfer.
• From TAD.

The Academic FITREPs leaf covers the academic FITREP framework for PME and GEP.

Correspondence to the President of the Board (MARADMIN 209/26 Paragraph 3.c.1)

Per MARADMIN 209/26MARADMIN 209/26 paragraph 3.c.1, all personnel, including students, are encouraged but are NOT required to submit correspondence to the President of the Board for which they are being considered.

Reference the board announcement MARADMIN for procedures on submitting correspondence. The Selection Board Preparation leaf covers the broader board prep framework.

Change of Reporting Senior (CR)

The Change of Reporting Senior (CR) report triggers when the MRO's RS changes.

Trigger

The RS rotates out of the position observing the MRO. Common triggers.

• RS PCS departure.
• RS retirement or separation.
• RS reassignment to another billet.
• Reorganization placing the MRO under a new RS.

Reporting Period

Covers the period from the last submitted FITREP through the date the RS departs.

Why CR Reports Matter

Each RS captures their observation window. The MRO carries a series of FITREPs reflecting different observers. Boards see the consistency of marks across multiple RSs.

Change of Reviewing Officer (CO)

The Change of Reviewing Officer (CO) report triggers when the MRO's RO changes.

Trigger

The RO rotates out of the position. Common triggers.

• RO PCS departure.
• RO retirement or separation.
• Reorganization placing the MRO under a new RO.

Reporting Period

Covers the period from the last submitted FITREP through the date the RO departs.

Why CO Reports Matter

The CO report captures the period under the departing RO's review. The RS for this report is typically the same as the prior reporting period.

Change of Duty (CD)

The Change of Duty (CD) report triggers when the MRO transitions to a new billet at the same PDS or as part of a PCS.

Trigger

• MRO transferred from one billet to another within the same unit.
• MRO PCS to a new unit (the gaining unit's first FITREP often follows a CD).
• Significant scope change in the current billet.

Reporting Period

Covers the period from the last submitted FITREP through the date of the duty change.

CD During PCS

The Joining a Unit page covers the post-PCS check-in framework. The CD FITREP from the losing unit captures performance up to PCS departure.

Change of Status (CS)

The Change of Status (CS) report triggers when the MRO's status changes in a way that interrupts the standard reporting cycle.

Trigger

• Promotion (selection or actual promotion).
• Demotion or reduction.
• Activation or deactivation (Reserve Component).
• Significant medical or administrative status change.

Reporting Period

Covers the period from the last submitted FITREP through the date of the status change.

Special Report (SP)

The Special (SP) report is used when none of the standard report types fit but a FITREP is required by policy or commander direction.

Common Special Report Triggers

• Adverse performance documentation outside the normal cycle.
• Extended TDY or specific assignment requiring documented evaluation.
• Specific request from MMEA or MMOA monitor.
• Specific selection board direction.

Reporting Period

Defined by the trigger event and the period of observation.

Reserve Component Reporting

Per MCO 1610.7BMCO 1610.7B, Reserve Component (SMCR and IRR Active Reserve) Marines follow the same report types with adjustments for the drilling cycle.

Drill Time vs Active Duty Time

Reserve FITREPs reflect both drill time (typically one weekend per month and a 14-day annual training) and any active duty time (mobilization, ADOS, ADT).

Annual Reports for Reserves

Annual reports cover the full Reserve reporting cycle, typically aligned to the fiscal year or the Marine's anniversary date.

Mobilization Triggers

Mobilization to active duty triggers a CS report. Demobilization triggers another CS or CR report.

90-Day Minimum Observation

Per MCO 1610.7BMCO 1610.7B, the RS must observe the MRO for at least 90 days within the reporting period to render a substantive evaluation.

When the 90-Day Minimum Is Not Met

If the RS observed the MRO for less than 90 days, the FITREP may be rendered as Not Observed (NO) for the relevant marking sections. The RS still completes administrative sections.

Documentation of Observation Time

Section A captures the days observed by the RS and RO. Boards review this to weigh the FITREP appropriately.

Concurrent vs Non-Concurrent Reports

Concurrent Reports

Most FITREPs are concurrent. The MRO observed by the RS and RO simultaneously. The cycle is straightforward.

Non-Concurrent Reports

Some scenarios produce non-concurrent reports. Examples.

• The MRO worked for one RS but reported through a different chain to the RO.
• TDY scenarios where the MRO supported a different command from the parent.
• Joint duty assignments with administrative parent vs operational reporting.

Non-concurrent reports require specific Section A annotations and may require additional comments per MCO 1610.7BMCO 1610.7B.

Submission Timelines

Per MCO 1610.7BMCO 1610.7B.

Standard Timeline

The RS drafts and submits within 30 days of the reporting period close. The RO has additional time for review and concurrence. The submitted FITREP must reach PES within established timelines for the report to be in cycle.

Late FITREPs

Late submission triggers PES outreach to the RS. Patterns of late submission may affect the RS's own performance evaluation.

Critical Promotion or Selection Board Cutoffs

For Marines facing a promotion or selection board, late FITREPs may not appear before the board. Coordinate with the PES Manager to ensure timely submission for board cycles.

Body Composition Integration (MARADMIN 066/26)

Per MARADMIN 066/26MARADMIN 066/26, every FITREP submitted on or after 1 January 2026 must apply the new body composition reporting framework.

Integration With Report Types

Regardless of report type (AN, CR, CO, CD, CS, SP), Section A Items 8.d and 8.e are entered as "000." Item 8.f is left blank. The Section I directed comment captures the actual body composition status.

MRO with Pending Body Composition Evaluation

Per MARADMIN 066/26MARADMIN 066/26 paragraph 3.g.6, when a BIA assessment is required and the unit has not completed the requirement prior to the end of the reporting occasion, the body composition evaluation is considered incomplete. In those cases, the Reporting Official provides a directed comment based on the last reported official body composition evaluation.

The Body Composition Reporting on Performance Evaluations leaf covers MARADMIN 066/26MARADMIN 066/26 in detail.

Common Questions Marines Ask

What is an Annual report?

The standard year-end FITREP. Covers the period since the last submitted FITREP through the next anniversary date. Submitted within 30 days of the reporting period close.

What triggers a Change of RS report?

The Reporting Senior rotating out (PCS, retirement, reassignment). The CR report captures the period from the last submitted FITREP through the date the RS departs.

What triggers a Change of Duty report?

The MRO transitioning to a new billet (within the same PDS or as part of a PCS). The CD report captures the period from the last FITREP through the date of the duty change.

What is a Special report?

A FITREP issued outside the standard cycle when the situation does not fit AN, CR, CO, CD, or CS. Adverse performance, monitor requests, or board direction are common triggers.

How long does the RS need to observe me?

At least 90 days per MCO 1610.7BMCO 1610.7B. Less than 90 days triggers Not Observed marking for the substantive sections.

How long does the RS have to submit?

Within 30 days of the reporting period close.

What if the FITREP is late?

PES escalates to the RS. Late FITREPs may not reach selection boards in time. Coordinate with the PES Manager for board-cycle Marines.

How does MARADMIN 066/26MARADMIN 066/26 affect my reporting cycle?

Body composition entries in Section A are "000" / "000" / blank for every FITREP submitted on or after 1 January 2026, regardless of report type. The Section I directed comment captures the actual status.

What if my body composition evaluation is incomplete at the end of the reporting period?

Per MARADMIN 066/26MARADMIN 066/26 paragraph 3.g.6, the RS provides a directed comment based on the last official body composition evaluation. The current incomplete evaluation does not appear on the FITREP.

How do Reserve Component FITREPs work?

Same report types and reporting cycle as active component. The cycle reflects both drill time and any active duty time. Mobilization triggers a CS report.

I am board eligible. Can my AN report be omitted?

Per MARADMIN 209/26MARADMIN 209/26 paragraph 3.a, no. Omission of the AN or AR report is not authorized for personnel who will be considered in any zone of any HQMC board, including command, school, and slating boards. Verify your board eligibility through https://www2.manpower.usmc.mil/boardEligibilityRucMcc.action.

I am attending a six-month school. Can my AN report be omitted even if I am board eligible?

Per MARADMIN 209/26MARADMIN 209/26 paragraph 3.c, yes. Omission is authorized regardless of board eligibility for any MRO assigned to academic training of less than 12 months who will receive an academic FITREP. Information will be captured properly in the applicable report (Grade Change, Transfer, From TAD).

My AN report would be adverse. Can it be omitted?

Per MARADMIN 209/26MARADMIN 209/26 paragraph 3.b, no. Omission is not authorized when the report would be adverse. If an AN report is omitted and adversity later occurs, the adversity is documented on the next natural reporting occasion per MCO 1610.7BMCO 1610.7B Chapter 5.

I am a student going before a board. Do I need to send correspondence to the President?

Per MARADMIN 209/26MARADMIN 209/26 paragraph 3.c.1, you are encouraged but NOT required to submit correspondence to the President of the Board. Reference the board announcement MARADMIN for procedures.

Where to Go for Help

Routing by Issue

• Report type questions. The unit S-1 PES Manager.
• Submission timeline questions. The RS, RO, or unit PES Manager.
• Late FITREP escalation. The unit PES Manager and HQMC PES.
• Body composition reporting integration. The Body Composition Reporting on Performance Evaluations leaf.
• Reserve Component cycle questions. The unit S-1 and the Reserve Affairs office.
• HQMC PES escalation. smb_hqmc_a-pes@usmc.mil.
• MOL access. https://www.mol.usmc.mil/.

Where to Go Next on This Site

• Performance Evaluation landing page lists all topics.
• Performance Evaluation Overview and Authorities covers the framework.
• FITREP Sections and Marking covers the form sections in detail.
• Reporting Senior and Reviewing Officer Roles covers RS and RO duties.
• Adverse FITREPs and Referred Reports covers adverse marking procedures.
• Body Composition Reporting on Performance Evaluations covers MARADMIN 066/26MARADMIN 066/26.
• FITREP Appeals (PERB Process) covers the appeal framework.
• Master Brief Sheet (MBS) covers MBS verification.
• Joining a Unit covers the post-PCS check-in framework that often triggers a CD report.

Related Roles

• Leaders coach Marines on the reporting cycle and prepare for upcoming FITREP triggers.
• Admin at S-1 supports PES record submission and tracks reporting cycles for the unit.
• Commanders submit FITREPs within established timelines per MCO 1610.7BMCO 1610.7B.

The FITREP reporting cycle is driven by trigger events. Annual reports cover full reporting periods. Change of RS, Change of RO, Change of Duty, Change of Status, and Special reports trigger on specific events. Each report has a 90-day minimum observation requirement. Submission within 30 days of the reporting period close. AN and AR omission per MARADMIN 209/26MARADMIN 209/26 is barred for board-eligible Marines (any zone of any HQMC board including command, school, slating) and barred when the report would be adverse, but allowed regardless of board eligibility for MROs in academic training under 12 months who receive an academic FITREP. Reserve Component follows the same framework with adjustments for drill and active duty time. Body composition reporting per MARADMIN 066/26MARADMIN 066/26 applies to every FITREP.