A-PES and FITREP Administration

Start Here If You Are New to A-PES and FITREP Administration

The Automated Performance Evaluation System (A-PES) is the primary system used to prepare and submit FITREPs. Access A-PES through the Resources tab on Marine Online. MMPB-23 at HQMC Manpower and Reserve Affairs runs the operational side of the FITREP program through three sections. Policy, Compliance and Corrections handles administrative corrections, IGMC inspections, and Commander's Timeliness Reports. Processing and Audit screens roughly 2,000 reports daily and routes errors to the Audit team. The JEPES section administers the junior enlisted system. FITREP submission timelines are 30 days after the reporting period close for normal reports and 60 days for adverse reports. Administrative corrections to Section A and factual data in Sections I and K are submitted via Appendix G. Substantive corrections (attribute marks, comparative assessment, etc.) require submission to the Performance Evaluation Review Board (PERB) at MMPB-21. Per MCO 1610.7BMCO 1610.7B and MMPB-23 published guidance.

This page walks you through A-PES and FITREP Administration from your seat as a General Marine. By the end you will know.

• A-PES system access through Marine Online
• A-PES FitRep Inventory, Date Gap Report, Missing Last Annual Report
• MMPB-23 organizational structure (three sections)
• Administrative corrections via Appendix G
• The substantive vs administrative correction distinction
• FITREP date gaps and overlaps (30-day threshold)
• Admin fillers for date gaps
• Commander's Timeliness Report (CTR)
• IGMC Functional Area 1610 inspections
• Fitness Report Processing operations (2,000 daily)
• Fitness Report Audit Section
• Submission timelines (30-day normal, 60-day adverse)
• Email contacts for each MMPB-23 section

Every fact on this page comes from MCO 1610.7BMCO 1610.7B, MARADMIN 308/23MARADMIN 308/23, MARADMIN 634/23MARADMIN 634/23, MARADMIN 575/24MARADMIN 575/24, MARADMIN 595/24MARADMIN 595/24, and MMPB-23 published guidance.

A-PES (Automated Performance Evaluation System)

What A-PES Is

A-PES is the Marine Corps system for preparation and submission of FITREPs. Replaces the legacy paper-based MROW (Marine Reported On Worksheet) workflow.

Access

Access A-PES through the Resources tab on Marine Online (MOL) at https://www.mol.usmc.mil/.

A-PES Without Access

Marines and reporting officials who do not have A-PES access may use a PDF version of the fitness report under the Resources tab on the MMPB-23 main page. Hardcopy reports are typed (not handwritten) and submitted via email to the Processing section.

Three Key Resources Within A-PES

A-PES provides Marines and reporting officials with access to three command resources.

1. FitRep Inventory

Track processed reports by a Marine's DoD ID. Verify the FITREP record reflects what was submitted.

2. Date Gap Report

Identifies date gaps in a Marine's FITREP record. Subject to IGMC inspection.

3. Missing Last Annual Report

Identifies Marines missing their most recent annual FITREP. Subject to IGMC inspection.

A-PES Help Desk

System issues, glitches, or access problems route to the A-PES help desk.

• Email. hqmc.a-pes@usmc.mil.

MMPB-23 Organizational Structure

MMPB-23 at HQMC Manpower and Reserve Affairs runs the operational side of the FITREP program through three sections.

Section 1. Policy, Compliance and Corrections

Responsible for fitness report policy, research, correction, and accountability for all active duty and reserve personnel.

Functions

• Provide liaison support for promotion and selection boards.
• Provide briefs to resident PME schools.
• Approve PES waivers.
• Provide units with Commander's Timeliness Reports (CTRs).
• Supervise adherence to PES policy.
• Conduct corrections to fitness reports already processed.
• Conduct audits of fitness report records.
• Provide personnel to serve as IGMC team Inspectors regarding PES matters.
• Provide PES manual interpretations.
• Recommend policy changes.

Contact

• Email. smb.manpower.mmrp-31@usmc.mil.

Section 2. Fitness Report Processing and Audit

Responsible for initial screening and processing of all FITREPs. Approximately 2,000 reports daily across the Total Force.

Processing

• Each report is carefully screened for administrative and procedural correctness.
• Reports processed in the order received (oldest to most recent).
• Priority processing reserved for Marines flagged by the Promotions section for a board.
• Priority processing also reserved for Marines pending reenlistment.

Audit

• Reports identified as incorrect or non-compliant route immediately to the Audit team.
• Auditors research the report to pinpoint all errors and take corrective action.
• Audit queue processed in the order received.
• Reports requiring action beyond MMPB-23 return to the reporting official with corrective guidance via email.
• Once resubmitted, notify MMPB-23 with the FITREP ID for prompt re-processing.

Contact

• Email. smb_hqmc_fitrep_processing@usmc.mil.

Section 3. JEPES

Promulgates policy and processes for the Junior Enlisted Performance Evaluation System. Maintains JEPES Worksheet information. Serves as the JEPES administrator.

Functions

• Approve final JEPES worksheets (the Approver is charged with final approval authority).
• Assist with complex JEPES situations.
• Provide JEPES education to the Total Force.
• Provide JEPES help desk services.
• Generate reporting on unit performance, compliance, and timeliness for JEPES.

The JEPES leaf covers the JEPES system in detail.

General Fitness Report Questions

For general FITREP questions or concerns not covered by the section-specific email addresses, contact the general inbox.

• Email. smb.manpower.mmrp-30@usmc.mil.
• Response time. 10-14 business days.

Submission Timelines

Per MCO 1610.7BMCO 1610.7B.

Normal Reports

Within 30 days after the end of the reporting period.

Adverse Reports

Within 60 days after the end of the reporting period.

Why the 60-Day Window for Adverse

Adverse reports require additional procedural steps including mandatory pre-submission counseling, MRO addendum opportunity, and additional review at higher echelons. The 60-day window accommodates the procedural protections.

Submission Method via A-PES

FITREPs completed through A-PES are automatically submitted to the Processing section for action.

Submission Method via Hardcopy

Reporting Officials without A-PES access use a hardcopy of the MROW (typed, never handwritten). The completed report is emailed to smb_hqmc_fitrep_processing@usmc.mil. Hardcopy reports take longer because the Processing team manually enters the data into A-PES.

Who Submits

The RS, RO, SMR, 3OS, or their Trusted Assistants. Reports may NOT be submitted by the MRO.

Timeliness Compliance

Late Reports

Per MMPB-23, non-compliant reporting officials receive ONE courtesy reminder from MMPB-23 to complete late reports.

Continued Non-Compliance

If the reporting official's non-compliance trend continues, the CMC notifies the Marine's reporting chain of the continued non-compliance.

Why Timeliness Matters

Late FITREPs are inconsistent with MCO 1610.7BMCO 1610.7B and can have a significant and consequential impact on board selection for individual Marines. Reports not in the OMPF before a board cannot be considered.

Administrative Corrections (Appendix G)

What Counts as an Administrative Correction

Anything in Section A of the FITREP and factual data contained in Sections I and K (e.g., name, rank, billet title). If the matter cannot be verified through official records and/or needs additional justification, it is most likely NOT an administrative correction.

Examples That ARE Administrative Corrections

• Name spelling.
• Rank or grade entry.
• Billet title (factual entry).
• Service Component.
• Date entries verifiable through official records.
• Body composition entries per MARADMIN 066/26MARADMIN 066/26 if entered incorrectly.

Examples That ARE NOT Administrative Corrections (Substantive)

• Attribute marks.
• Sections I and K opinion comments.
• Comparative assessment markings.
• MRO's status selection in Section A.
• RS's grade recommendation for Gunnery Sergeants.

These items are considered substantive (opinionated) and require submission to the Performance Evaluation Review Board (PERB).

The FITREP Appeals (PERB Process) leaf covers substantive corrections in detail.

How to Request an Administrative Correction

1. Complete Appendix G of MCO 1610.7BMCO 1610.7B (PDF copy on the MMPB-23 Resources tab).
2. The MRO must initiate (it is the MRO's report, not the reporting official's).
3. The MRO signs Appendix G.
4. Obtain concurrence from the RS and/or RO of the specific report.
5. The RS or RO signs Appendix G endorsing the request.
6. Attach all supporting documentation.
7. Email to smb.manpower.mmrp-31@usmc.mil.

Why MRO Initiation Matters

The Marine owns the report. Reporting officials cannot initiate administrative corrections on the Marine's record. The MRO drives the process.

FITREP Date Gaps and Overlaps

30-Day Threshold

Date gaps or overlaps of 30 days or less are NOT considered significant by HQMC and do NOT require correction. MMPB-23 will NOT action requests for date gap or overlap corrections unless the period is 31 days or longer.

Common Causes of Date Gaps

• Errors in the "period covered" portion of the FITREP.
• Marines often forget to include periods of Leave, Delay, or Travel when beginning a new MROW after transferring to a new command.
• Marines often overlook the dates of their previous report and input an incorrect "From" date when beginning a new MROW.

Why the 30-Day Threshold

Small gaps and overlaps reflect normal administrative reality (PCS travel, leave, command transitions). Correcting every minor gap creates administrative burden without meaningful benefit.

Admin Fillers

What an Admin Filler Is

An administrative entry covering a date gap in a Marine's record from unique situations.

When Marines Receive Admin Fillers

Marines may request an admin filler to cover date gaps from unique situations.

Special Case for Reduced Marines

Marines who are reduced to Corporal do NOT receive admin fillers until they are promoted back to the rank of Sergeant. The date gap continues to display until the Marine returns to Sergeant and subsequently receives an admin filler from MMPB-23.

Commander's Timeliness Report (CTR)

What the CTR Is

A report providing commanders with specific information on the status of all FITREPs within their unit, sorted by reporting official.

How to Request a CTR

Email smb.manpower.mmrp-31@usmc.mil with both the RUC (Reporting Unit Code) and MCC (Monitor Command Code) being requested.

Who Can Pull CTRs

Currently, CTRs can ONLY be pulled by HQMC. Commands cannot pull CTRs themselves.

Frequency Requirement

Commands shall request a CTR at least quarterly.

Retention Requirement

Commands shall maintain CTRs on file for a minimum of 12 months.

Real-Time Data Limitation

The system used to generate CTRs does not have the capability to pull past reports. Only allows pulling real-time data.

IGMC Functional Area 1610

IGMC Role

The Inspector General of the Marine Corps is the principal advisor on inspection matters and the eyes and ears of the Commandant. Conducts command inspections of Marine Corps units across the Total Force as part of the Department of the Navy Inspection Program.

MMPB-23 Inspector Support

The Policy, Compliance and Corrections section provides personnel to serve as Inspectors for Functional Area 1610 (PES).

Assist Visits

Upon request, MMPB-23 conducts Assist Visits to better prepare Functional Area Managers for inspections.

Funding Responsibility

Commands requesting an Assist Visit are responsible for funding the TAD.

Functional Area Checklist 1610

A PDF version of the Functional Area Checklist 1610 is available on the MMPB-23 Resources tab. PES briefs are also available at the same location for training purposes.

What IGMC Inspects

• A-PES Date Gap Report compliance.
• Missing Last Annual Report.
• Annual PES training conducted (per MCO 1610.7BMCO 1610.7B Chapter 8).
• Commanding officer education on PES (per MCO 1610.7BMCO 1610.7B Chapter 9).
• Submission timeliness compliance.
• Administrative correction processing.

How to Use This Page

As a Marine (MRO)

• Verify your FITREP record through A-PES FitRep Inventory.
• Coordinate with the RS or RO if you find administrative errors.
• Submit Appendix G for administrative corrections to your record.
• File a PERB appeal for substantive errors (see FITREP Appeals leaf).

As a Reporting Official (RS or RO)

• Submit through A-PES whenever possible.
• Submit normal reports within 30 days, adverse within 60 days.
• Respond promptly to MMPB-23 courtesy reminders.
• Coordinate with the unit S-1 PES Manager on procedural questions.

As a Commander

• Request CTRs at least quarterly.
• Retain CTRs for 12 months minimum.
• Coordinate with MMPB-23 for IGMC Assist Visits before scheduled inspections.
• Ensure annual PES training is conducted per MCO 1610.7BMCO 1610.7B.

As a Unit S-1 or PES Manager

• Maintain A-PES configuration for the unit.
• Run Date Gap Reports and Missing Last Annual Reports for command awareness.
• Process administrative corrections via Appendix G.
• Support reporting officials with submission and audit responses.

Common Questions Marines Ask

What is A-PES?

The Automated Performance Evaluation System. Primary system for FITREP preparation and submission. Access through the Resources tab on Marine Online.

How do I check my FITREP record?

Through the A-PES FitRep Inventory by your DoD ID.

What is the difference between an administrative and substantive correction?

Administrative corrections cover Section A and factual data in Sections I and K (verifiable through official records). Substantive corrections cover attribute marks, opinion comments, and comparative assessment (require PERB submission).

How do I submit an administrative correction?

Complete Appendix G of MCO 1610.7BMCO 1610.7B. Sign as the MRO. Get RS and/or RO concurrence and signature. Attach supporting documentation. Email to smb.manpower.mmrp-31@usmc.mil.

How long does it take to process a FITREP?

MMPB-23 receives approximately 2,000 reports daily. Reports process in oldest-to-newest order. Priority for board-flagged Marines and pending reenlistments. If a report has been with HQMC for over 30 days, it is most likely with the Audit team.

What if my FITREP has been at HQMC for over 30 days?

It is most likely with the Audit team. Coordinate with smb_hqmc_fitrep_processing@usmc.mil and provide the FITREP ID.

What is a date gap and when does it require correction?

A gap or overlap in the FITREP record dates. MMPB-23 will only action requests for date gap or overlap corrections when the period is 31 days or longer. Smaller gaps are not significant.

What is an admin filler?

An administrative entry covering a date gap in a Marine's record from unique situations. Reduced Marines do not receive fillers until promoted back to Sergeant.

How do I request a Commander's Timeliness Report?

Email smb.manpower.mmrp-31@usmc.mil with the RUC and MCC. Commands shall request CTRs at least quarterly and retain them for 12 months.

What is IGMC FA 1610?

The Inspector General Functional Area 1610 covers the PES program. IGMC inspects A-PES Date Gap Reports, Missing Last Annual Reports, annual PES training compliance, and submission timeliness.

When are FITREPs due?

Normal reports within 30 days after the end of the reporting period. Adverse reports within 60 days.

Who can submit FITREPs?

The RS, RO, SMR, 3OS, or their Trusted Assistants. The MRO cannot submit.

Where to Go for Help

Email Routing by Issue

• General FITREP questions. smb.manpower.mmrp-30@usmc.mil (10-14 business days response).
• A-PES system issues, glitches, access. hqmc.a-pes@usmc.mil.
• Administrative corrections (Appendix G). smb.manpower.mmrp-31@usmc.mil.
• Commander's Timeliness Report request. smb.manpower.mmrp-31@usmc.mil.
• FITREP submission and processing. smb_hqmc_fitrep_processing@usmc.mil.
• PERB substantive corrections. smb.manpower.mmrp-13@usmc.mil (covered in FITREP Appeals leaf).

MMPB-23 Phone

• Performance Evaluation Section. (703) 432-0514 or (703) 432-3431.

Where to Go Next on This Site

• Performance Evaluation landing page lists all topics.
• Performance Evaluation Overview and Authorities covers the framework.
• FITREP Sections and Marking covers Sections A through K.
• FITREP Reporting Cycle and Report Types covers report types and submission timelines.
• Reporting Senior and Reviewing Officer Roles covers RS and RO duties.
• Adverse FITREPs and Referred Reports covers the 60-day adverse submission window.
• Body Composition Reporting on Performance Evaluations covers MARADMIN 066/26MARADMIN 066/26.
• FITREP Appeals (PERB Process) covers substantive corrections.
• JEPES (Junior Enlisted Performance Evaluation System) covers MCO 1616.1MCO 1616.1.
• Master Brief Sheet (MBS) covers MBS verification through MOL.
• Academic FITREPs (PME and GEP) covers MARADMIN 412/20MARADMIN 412/20 academic reports.

Related Roles

• Leaders coach Marines on A-PES use, FitRep Inventory verification, and the difference between administrative and substantive corrections.
• Admin at S-1 supports A-PES configuration, administrative correction processing, and CTR coordination.
• Commanders request CTRs quarterly, retain them for 12 months, and ensure annual PES training compliance.

A-PES is the primary system for FITREP preparation and submission, accessed through Marine Online. MMPB-23 at HQMC has three sections (Policy/Compliance/Corrections, Processing/Audit, JEPES). Submission timelines are 30 days for normal reports and 60 days for adverse reports. Administrative corrections (Section A and factual Section I/K data) submit via Appendix G. Substantive corrections require PERB submission. Date gaps and overlaps of 30 days or less do not require correction. CTRs requested at least quarterly through smb.manpower.mmrp-31@usmc.mil. IGMC FA 1610 inspects PES compliance.