DTS Vouchers and Post Payment Review - S-1 Procedural Page

Role and responsibility

The traveler builds and signs the DTS voucher per MCO 4650.39AMCO 4650.39A Chapter 1 paragraph 5.a.(2)(d) within 5 business days of return to or arrival at the permanent duty station. The Non-DTS Entry Agent (NDEA) builds and signs the voucher per DoD DTS Regulations section 030406 when the traveler lacks DTS access, using a signed DD Form 1351-2 or Optional Form 1164. The AO certifies the voucher for payment using a digital signature per DTS Regs section 030401.C and approves split disbursement per section 030604. The FDTA reconciles the post-routing voucher per Chapter 11 paragraph 2 and Chapter 6 paragraph 4.a. The Post Payment Review Official (PPRO) runs post payment review per the LDTA appointment scope.

Source documents flow from the obligated DTS authorization, the trip outcome, the receipts for lodging and reimbursable expenses of $75 or more, the IBA charges, the EFT and split disbursement information per DTS Regs section 030604, the justifications for non-economy class or unusual expenses, the DD Form 1351-2 or OF 1164 on NDEA-built vouchers, and the AO certification scope. Voucher outputs include the signed and certified voucher, the split disbursement to the GTCC vendor, the EFT to the traveler, the AO certification audit trail, the PPRO review record, the Unsubmitted Voucher Report annotation, and the Approved Status Report reconciliation note.

Per Chapter 1 paragraph 5.a.(2)(d) and paragraph 11.d, the voucher signs within 5 business days. Per Chapter 1 paragraph 5.b.2, the voucher routes to Disbursing or Finance within 3 business days after the traveler signs. The only exception is vouchers routed to Formal School Training Support (FSTS).

Trigger events

• Traveler returns from TDY or local travel.
• Traveler arrives at the permanent duty station on PCS.
• NDEA receives a signed DD Form 1351-2 or OF 1164 from a non-DTS traveler.
• Unsubmitted Voucher Report cycle flags a missing voucher.
• Voucher rejects from Disbursing or Finance.
• Post payment review pulls a sample voucher.
• AO change requires routing list maintenance ahead of voucher routing.

Processing workflow

1. Build the voucher. Per MCO 4650.39AMCO 4650.39A Chapter 1 paragraph 5 and DoD DTS Regulations section 030502, the traveler builds the voucher from the obligated authorization or as a local voucher. The NDEA builds the voucher from a signed DD Form 1351-2 or OF 1164 per DTS Regs section 030406.
2. Adjust should-cost to actual. Per DTS Regs section 030408.B.1, the traveler adjusts the should-cost estimates to actual expenses by comparing receipts to the estimated rates.
3. Attach receipts. Per DTS Regs section 030502.B.1.c.(5) and DoD FMR Vol 9 Chapter 8, attach receipts for lodging and for reimbursable expenses of $75 or more. Flat rate per diem does not require lodging receipts.
4. Attach justifications. Per DTS Regs section 030502.B.1.c.(6), attach justifications for non-economy class travel, unusual expenses, and expenses substantially exceeding the should-cost estimate.
5. Set IBA split disbursement. Per DTS Regs section 030604, the traveler verifies the IBA charges and routes the split disbursement to the GTCC vendor. The remaining funds pay to the traveler via EFT.
6. Sign the voucher. Per Chapter 1 paragraph 5.a.(2)(d) and paragraph 11.d, the traveler signs the voucher within 5 business days of return. NDEA-signed vouchers carry the traveler's signed DD Form 1351-2 or OF 1164 as the attestation.
7. Route the voucher to Disbursing or Finance. Per Chapter 1 paragraph 5.b.2, the voucher routes to the servicing Disbursing or Finance Office within 3 business days after the traveler signs. The Route Status Report monitors documents pending action past three business days.
8. AO certifies and approves split disbursement. Per DTS Regs section 030401.C, the AO appointed as CO reviews vouchers and justifications, verifies expenses are valid, certifies vouchers for payment, and approves split disbursement.
9. PPRO runs post payment review. The PPRO pulls a sample of certified vouchers and reviews against the JTRJTR, DoD FMR Vol 9 Chapter 8, the authorization, and the supporting documents.
10. Document corrective action. Payment errors route through the DMM debt management cycle per Chapter 6 paragraph 6 and Chapter 9. The PPRO documents the error, the corrective action, and the lessons learned for the unit.

Systems of record and forms

Systems

• Defense Travel System (DTS). System of record for the voucher.
• DTS Approved Status Report. Per Chapter 6 paragraph 4.a.
• DTS Unsubmitted Voucher Report. Per Chapter 6 paragraph 3.a.
• DTS Route Status Report. Per Chapter 1 paragraph 5.b.2.
• DFAS payment system. Receives the certified voucher.
• PPRO Review File. Local file holding sample review records.

Forms

• DTS Voucher (Voucher from Authorization). Per DTS Regs section 030502.B.1.
• DTS Local Voucher. Per DTS Regs section 030502.B.2.
• DD Form 1351-2 Travel Voucher or Subvoucher. Used by NDEA-built vouchers per DTS Regs section 030406.
• Optional Form 1164 Claim for Reimbursement for Expenditures on Official Business. Alternate for local vouchers.
• Missing Receipt Form. Local approval per DTS Regs section 030408.B.2.a.
• Justification Memorandum. Local format for non-economy class or unusual expenses.

Common pitfalls

• Voucher signed past 5 business days. Per Chapter 1 paragraph 5.a.(2)(d) and paragraph 11.d, the voucher signs within 5 business days. Late submission triggers IGMC finding and GTCC delinquency exposure.
• Voucher routed past 3 business days. Per Chapter 1 paragraph 5.b.2, the voucher routes within 3 business days after the traveler signs. The Route Status Report surfaces documents pending action past 3 business days.
• Receipts missing for lodging or expenses of $75 or more. Per DTS Regs section 030502.B.1.c.(5) and DoD FMR Vol 9 Chapter 8, receipts attach to the voucher.
• Split disbursement skipped. Per DTS Regs section 030604, the traveler with an IBA routes split disbursement to the GTCC vendor. Without the split, the IBA falls delinquent.
• Justification missing on non-economy class. Per DTS Regs section 030502.B.1.c.(6) and section 030408.A.4, non-economy class travel carries JTRJTR-aligned justification.
• AO certifies without verifying expenses. Per DTS Regs section 030401.C, the AO reviews the voucher and justifications. AO certification carries Title 31 U.S.C. accountability.
• NDEA voucher missing the traveler's signed DD Form 1351-2 or OF 1164. Per DTS Regs section 030502.B.1.c.(6) and section 030406, the form attaches as the traveler attestation.
• Post payment review skipped. The PPRO sample review enforces the AO certification quality.

Decision points

• Voucher from authorization versus local voucher. Per DTS Regs section 030502.B, TDY travel routes through voucher from authorization. Local travel routes through local voucher.
• NDEA submission versus traveler self-submission. Per DTS Regs section 030406, NDEA submission applies when the traveler lacks reasonable DTS access. The traveler signs the DD Form 1351-2 or OF 1164 as attestation.
• Flat rate per diem versus actual lodging. Per DoD FMR Vol 9 Chapter 8 and the JTRJTR, flat rate per diem applies on long-term TDY. Actual lodging applies on standard TDY.
• AO certification scope on partial errors. The AO returns the voucher for correction when justifications are not valid per DTS Regs section 030401.B.5.

Authority

This sub-page sits under MCO 4650.39AMCO 4650.39A Chapter 1 paragraph 5 (Travelers and AOs), paragraphs 5.a.(2)(d) and 11.d (5-business-day voucher cadence), paragraph 5.b.2 (3-business-day routing), Chapter 6 paragraphs 3.a and 4.a (Unsubmitted Voucher Report and Approved Status Report), and Chapter 11 paragraph 2 (FDTA Validation). DoD DTS Regulations section 030502 (Voucher), section 030604 (EFT and Split-Disbursement), section 030401.C (AO certification), and section 030406 (NDEA) set parent DTS rules. DoD FMR Vol 9 Chapter 8 sets parent travel claim processing. DoD FMR Vol 5 sets disbursing and certifying officer policy. MCO 4600.40CMCO 4600.40C sets GTCC integration.

Related references

• MCO 4650.39A Chapter 1 paragraphs 5.a.(2)(d), 5.b.2, 11.d. Voucher cadence.
• MCO 4650.39A Chapter 6 paragraphs 3.a and 4.a. Voucher reconciliation reports.
• MCO 4650.39A Chapter 11 paragraph 2. FDTA validation.
• DoD DTS Regulations sections 030401.C, 030406, 030502, 030604. Parent voucher and AO rules.
• DoD FMR Vol 9 Chapter 8. Travel claim processing.
• DoD FMR Vol 5. Disbursing and certifying officer policy.
• MCO 4600.40C. GTCC integration.
• JTR. Entitlement framework.