Fitness Report Preparation - S-1 Procedural Page

Role and responsibility

The Reporting Senior (RS) writes the fitness report per MCO 1610.7BMCO 1610.7B Chapter 4. The Reviewing Officer (RO) reviews and signs. The S-1 chief tracks report preparation against the submission schedule. The PES clerk processes the electronic submission. The Marine signs acknowledging the report.

Source documents flow from the Marine's performance observation, billet description, prior reports, the unit's mission accomplishment data, and the reporting occasion details. Preparation actions land in PES as the drafted report through MMSB. Outputs include the certified fitness report Sections A through L, the RO signature, the Marine signature, and the OMPF entry on MMSB acceptance.

Per MCO 1610.7BMCO 1610.7B Chapter 4 paragraph 1 (General Administrative Instructions), preparation follows the order rules. Per paragraphs 4 through 16, each section has specific instructions: Section A through Section L. Section D covers Mission Accomplishment (paragraph 8). Section E covers Individual Character (paragraph 9). Section F covers Leadership (paragraph 10). Section G covers Intellect and Wisdom (paragraph 11). Section H covers Fulfillment of Evaluation (paragraph 12).

Trigger events

• Reporting occasion identified triggering report preparation.
• RS observes the Marine for the required minimum observation period.
• Senior Officer Sections require completion per Chapter 4 paragraph 2.
• Unique Billet Instructions apply per Chapter 4 paragraph 3.
• Directed comments required per Chapter 4 paragraph 18.
• Marine with no observation requires special handling per Chapter 4 paragraph 17.
• RO review completes signaling Marine signature step.

Processing workflow

1. Apply general administrative instructions. Per MCO 1610.7BMCO 1610.7B Chapter 4 paragraph 1.
2. Complete Senior Officer Sections. Per Chapter 4 paragraph 2 (Instructions for Completing Senior Officer Sections).
3. Apply Unique Billet Instructions. Per MCO 1610.7BMCO 1610.7B Chapter 4 paragraph 3 (Unique Billet Instructions).
4. Complete Section A. Per Chapter 4 paragraph 4.
5. Complete Section B. Per Chapter 4 paragraph 5.
6. Complete Section C. Per Chapter 4 paragraph 6.
7. Complete Sections D through G (Mission Accomplishment, Individual Character, Leadership, Intellect and Wisdom). Per MCO 1610.7BMCO 1610.7B Chapter 4 paragraphs 8, 9, 10, 11.
8. Complete Section H (Fulfillment of Evaluation Responsibilities). Per Chapter 4 paragraph 12.
9. Complete Sections I, J, K, L. Per Chapter 4 paragraphs 13, 14, 15, 16.
10. Process directed comments. Per MCO 1610.7BMCO 1610.7B Chapter 4 paragraph 18 (Directed Comments).

Systems of record and forms

Systems

• PES (HQMC Performance Evaluation System). Electronic preparation and submission.
• MMSB Performance Evaluation Branch. Approves and posts to OMPF.
• OMPF. Final record of approved fitness reports.
• MCTFS. Holds PES status flags.

Forms

• NAVMC 10835 Marine Fitness Report. Standard format Sections A through L.
• Directed Comments Worksheet. Per Chapter 4 paragraph 18.
• No Observation Memorandum. Per Chapter 4 paragraph 17.
• Senior Officer Sections Worksheet. Per Chapter 4 paragraph 2.

Common pitfalls

• RS writes outside Chapter 4 instructions. Per MCO 1610.7BMCO 1610.7B Chapter 4 paragraph 1, follow the general administrative instructions strictly.
• Section D Mission Accomplishment uses generic narrative. Per Chapter 4 paragraph 8, cite specific accomplishments tied to the unit mission.
• Directed comments missing when required. Per Chapter 4 paragraph 18, directed comments cover specified circumstances.
• Unique billet instructions skipped. Per Chapter 4 paragraph 3, unique billets carry specific rules.
• Marine signature omitted. The report cannot post. Route signature before MMSB submission.

Decision points

• Senior Officer Sections versus standard. Per MCO 1610.7BMCO 1610.7B Chapter 4 paragraph 2, Senior Officer Sections apply for senior reporting Marines.
• SgtMaj and MGySgt page format. Per MARADMIN 595/24MARADMIN 595/24, SgtMaj and MGySgt reports use the 5-page format effective 1 Jan 2025. Prior page-one-and-five format no longer applies.
• Academic FITREP for PME or GEP. Per MARADMIN 412/20MARADMIN 412/20, academic duty uses type code A with specific section markings. Route to the Academic Fitness Reports sub-page.
• Unique billet application. Per Chapter 4 paragraph 3, certain billets (Commander, XO, Base/Camp positions per paragraph 3) trigger unique instructions.
• Directed comments scope. Per Chapter 4 paragraph 18, directed comments respond to specific circumstances requiring documentation.

Authority

This sub-page sits under MCO 1610.7BMCO 1610.7B Chapter 4 (Fitness Report Preparation). Paragraph 1 covers General Administrative Instructions. Paragraph 2 covers Senior Officer Sections. Paragraph 3 covers Unique Billet Instructions. Paragraphs 4 through 16 cover Sections A through L. Paragraph 17 covers Reports on Marines with no observation. Paragraph 18 covers Directed Comments. S-1 responsibilities sit at MCO 5000.14DMCO 5000.14D MCAP enclosure 4. The processing workflow maps to NAVMC 3500.3E T-R event 0102-GENA-1008.

Related references

• MCO 1610.7B Chapter 4. Authoritative report preparation rules.
• MCO 5000.14D Marine Corps Administrative Procedures. S-1 PES responsibilities.
• MCO P1070.12K Individual Records Administration Manual. Records documentation.
• MCTFSPRIUM. PES transaction format.
• NAVMC 3500.3E Manpower and Administration T-R Manual. Event 0102-GENA-1008.