Handling and Submission of Completed Reports - S-1 Procedural Page

Role and responsibility

The S-1 chief routes the completed report for Marine signature and processes submission to MMSB per MCO 1610.7BMCO 1610.7B Chapter 7. The PES clerk operates PES submission. The S-1 officer signs by direction on submission routing. The MRO acknowledges the report and submits any rebuttal per Chapter 5 paragraph 9.

Source documents flow from the completed and signed fitness report, the Marine's acknowledgment, any rebuttal, and supporting documentation. Completed report actions land in PES through MMSB to OMPF. Outputs include the certified fitness report submission, the MMSB acceptance, the OMPF posting, and the unit PES record entry.

Per MCO 1610.7BMCO 1610.7B Chapter 7 (Handling and Submission of Completed Reports), submission follows the chapter rules. MMSB Performance Evaluation Branch adjudicates and posts to OMPF on acceptance.

Trigger events

• Fitness report completed by RS and RO triggers Marine acknowledgment.
• Marine submits rebuttal per Chapter 5 paragraph 9.
• Adverse report ready for submission.
• MMSB returns report for correction.
• Submission suspense approaches per Chapter 3 paragraph 2.
• OMPF posting completes.
• Quarterly PES audit cycle.

Processing workflow

1. Route for Marine signature. The Marine acknowledges the report per MCO 1610.7BMCO 1610.7B Chapter 7.
2. Process Marine rebuttal. When applicable, route the rebuttal per Chapter 5 paragraph 9.
3. Submit through PES. The PES clerk submits the report to MMSB.
4. Track MMSB acceptance. Pull status on a fixed cycle.
5. Process MMSB return. When MMSB returns for correction, route corrections per the return memorandum. Common rejection categories include occasion code mismatch with reporting period dates, observation period gap or wrong observation calculation, missing or invalid digital signature in the RS-RO-MRO chain, Section A through L data field validation failure, adverse report submitted outside the 60-day window per Chapter 5 paragraph 5, and absent directed comments per Chapter 4 paragraph 18 where required.
6. Update OMPF. On acceptance, MMSB posts to OMPF.
7. Reconcile MCTFS. Verify PES status flags update per MCTFSPRIUMMCTFSPRIUM.
8. File copies. Stage copies in the unit PES record and OMPF Field Folder.
9. Track submission. Confirm submission against the Chapter 3 paragraph 2 suspense schedule.
10. Brief PES posture. The S-1 officer briefs the commander on outstanding reports and acceptance rates.

Systems of record and forms

Systems

• PES (HQMC Performance Evaluation System). Submission system.
• MMSB Performance Evaluation Branch. Adjudication authority.
• OMPF. Final repository for accepted reports.
• MCTFS. PES status flags.
• Unit PES record. Local copies of submitted reports.

Forms

• NAVMC 10835 Marine Fitness Report. Final certified format.
• Marine Acknowledgment. Required signature.
• MRO Rebuttal. Per Chapter 5 paragraph 9 when applicable.
• MMSB Return Memorandum. From MMSB on return for correction.

Common pitfalls

• Marine signature missing. Per MCO 1610.7BMCO 1610.7B Chapter 7, the Marine acknowledgment is required.
• Rebuttal not routed properly. Per Chapter 5 paragraph 9, route the rebuttal per the order rules.
• MMSB return not processed. The corrections sit unresolved. Process per the return memorandum.
• OMPF posting not verified. The PES flag in MCTFS lags. Verify per MCTFSPRIUMMCTFSPRIUM.
• Submission past Chapter 3 paragraph 2 suspense. Schedule reminders on a tickler.

Decision points

• Marine signature versus refusal. The Marine refuses to sign. Per MCO 1610.7BMCO 1610.7B Chapter 7, document the refusal and proceed with submission per the order rules.
• Rebuttal processing. Per Chapter 5 paragraph 9, the rebuttal accompanies the report. Route per timing.
• MMSB return for correction. The return identifies specific corrections. Route per the return memorandum.

Authority

This sub-page sits under MCO 1610.7BMCO 1610.7B Chapter 7 (Handling and Submission of Completed Reports). Chapter 5 paragraph 9 covers MRO rebuttal procedure. Chapter 3 paragraph 2 covers submission schedule. S-1 responsibilities sit at MCO 5000.14DMCO 5000.14D MCAP enclosure 4. The processing workflow maps to NAVMC 3500.3E T-R event 0102-GENA-1008.

Related references

• MCO 1610.7B Chapter 7. Authoritative completed report handling rules.
• MCO 1610.7B Chapter 5 paragraph 9. MRO rebuttal procedure.
• MCO 5000.14D Marine Corps Administrative Procedures. S-1 PES responsibilities.
• MCO P1070.12K Individual Records Administration Manual. OMPF documentation.
• MCTFSPRIUM. PES status flag transactions.
• NAVMC 3500.3E Manpower and Administration T-R Manual. Event 0102-GENA-1008.