Inspection Evidence Binder Maintenance

Function coding

PERA. Personnel Administration when the binder holds personnel records (OMPF artifacts, Page 11 entries, member-to-member audit logs). GENA when the binder holds general administration artifacts (orders, directives, command policies).

Source policy

MCO 5040.6K, Enclosure 1, Chapter 6, Section 3 directs retention per DON records schedules. MCO 5210.11F and SECNAV M-5210.1 set the schedules themselves. MCBul 5210 dated 29 Aug 25 reaffirms the CDRM requirement and the NAVMC 10030 Commander's Records Management Acknowledgement Agreement.

Performance steps

1. Build one binder per applicable FA. Pull the FA from the IGMC registry and stand a labeled binder (physical or digital) per FA.
2. Index each binder against the current FAC question list. One tab per question. The question and its cited reference go on the cover sheet of the tab.
3. File the closure artifact behind each question. Closure artifacts include signed orders, MCTFS screen captures, training certificates, audit logs, NAVMC forms, and any other document the FAC question identifies as evidence.
4. Refresh the binder at the quarterly self-assessment session. New artifacts replace stale ones. The replaced artifact retains per the records schedule (it does not get destroyed at refresh).
5. Retain inspection records per MCO 5210.11F. FIRs and CARs follow the inspection-records retention path. FAC-cited artifacts follow the originating program's retention path (pay records, evaluation records, etc.).
6. Coordinate disposition with the CDRM. The CDRM owns the records disposition schedule. Inspection records do not get disposed of without the CDRM's sign-off.

T and R hook

NAVMC 3500.3E PERA records management events apply. Tag the quarterly binder refresh to the unit's records management training cadence.