Substantive Corrections Process - S-1 Procedural Page

Role and responsibility

The S-1 officer routes substantive corrections through MMSB per MCO 1610.7BMCO 1610.7B Chapter 10. The S-1 chief builds the correction request package. The PES clerk processes the electronic submission. The commander signs by direction on substantive correction routing. MMSB adjudicates the correction.

Source documents flow from the filed fitness report, the identified error, supporting documentation, chain of command endorsements, and the correction request memorandum. Correction actions land at MMSB through PES. Outputs include the MMSB adjudication, the OMPF update on approval, the unit PES register update, and the response to the Marine.

Per MCO 1610.7BMCO 1610.7B Chapter 10 (Substantive Corrections Process), substantive corrections apply where errors affect the substance of the fitness report. Administrative corrections covering clerical errors follow a separate path.

Trigger events

• Marine identifies substantive error in a filed fitness report.
• RS or RO identifies error after submission.
• OMPF audit reveals discrepancy requiring substantive correction.
• MMSB returns report for substantive correction.
• BCNR action requires substantive correction.
• Annual review identifies need for correction.
• Legal action requires correction to align records.

Processing workflow

1. Identify the correction need. Per MCO 1610.7BMCO 1610.7B Chapter 10, identify the substantive error.
2. Determine scope. Substantive (content affecting performance evaluation) versus administrative (clerical) per Chapter 10.
3. Build the correction request package. Stage the original report, the identified error, the supporting documentation, and the proposed correction.
4. Capture supporting documentation. Gather witness statements, command memoranda, and corroborating records.
5. Route through chain. Capture chain endorsement before MMSB submission.
6. Submit to MMSB. Per MCO 1610.7BMCO 1610.7B Chapter 10, submit via PES with full documentation.
7. Track MMSB adjudication. Pull status on a fixed cycle.
8. Process MMSB decision. On approval, update OMPF. On denial, route per the denial memorandum.
9. Update OMPF on approval. Per MCO P1070.12KMCO P1070.12K, the corrected report posts to OMPF.
10. Document the action. Update the PES register with correction date, MMSB decision, and outcome.

Systems of record and forms

Systems

• PES (HQMC Performance Evaluation System). Correction submission path.
• MMSB Performance Evaluation Branch. Adjudication authority.
• OMPF. Final record updated on approval.
• BCNR. Board for Correction of Naval Records when applicable.

Forms

• Substantive Correction Request Memorandum. Per Chapter 10.
• Original Fitness Report Copy. Source document.
• Supporting Documentation Package. Witness statements and corroborating records.
• Chain Endorsement. Per Chapter 10 routing.

Common pitfalls

• Administrative correction routed as substantive. Per MCO 1610.7BMCO 1610.7B Chapter 10, scope determines routing. Validate before submission.
• Supporting documentation incomplete. MMSB returns the request. Stage full documentation before submission.
• Chain endorsement skipped. Per Chapter 10, chain endorsement is required.
• OMPF not updated on approval. The correction sits unposted. Verify OMPF update after MMSB approval.
• BCNR routing missed when applicable. Per Chapter 10, certain correction types route through BCNR.

Decision points

• Substantive versus administrative. Per MCO 1610.7BMCO 1610.7B Chapter 10, substantive errors affect evaluation content. The S-1 officer validates.
• MMSB versus BCNR routing. Most substantive corrections route to MMSB. Certain types require BCNR per Chapter 10.
• Endorsement scope. The chain endorsement covers each level. The S-1 officer routes through proper chain.

Authority

This sub-page sits under MCO 1610.7BMCO 1610.7B Chapter 10 (Substantive Corrections Process). S-1 responsibilities sit at MCO 5000.14DMCO 5000.14D MCAP enclosure 4. The processing workflow maps to NAVMC 3500.3E T-R event 0102-GENA-1008.

Related references

• MCO 1610.7B Chapter 10. Authoritative substantive corrections rules.
• MCO 5000.14D Marine Corps Administrative Procedures. S-1 PES responsibilities.
• MCO P1070.12K Individual Records Administration Manual. OMPF documentation.
• NAVMC 3500.3E Manpower and Administration T-R Manual. Event 0102-GENA-1008.