Adverse Report Procedures - S-1 Procedural Page

Role and responsibility

The Reporting Senior (RS) initiates the adverse report process per MCO 1610.7BMCO 1610.7B Chapter 5 paragraph 6 (RS Responsibilities). The Reviewing Officer (RO) reviews and processes per paragraph 7. The Marine Reported On (MRO) carries rights and obligations per paragraph 9. The S-1 officer routes through legal advisor for adverse report sufficiency review. The commander signs by direction on the adverse documentation.

Source documents flow from the performance shortfall observation, the chain of command counseling record, the supporting documentation, and any related JAGMAN investigation or administrative action. Adverse report actions land in PES with notification to the MRO and routing through legal. Outputs include the certified adverse fitness report, the MRO acknowledgment or rebuttal, the legal advisor review, and the OMPF entry on MMSB acceptance.

Per MCO 1610.7BMCO 1610.7B Chapter 5 paragraph 1 (Adverse Reports), adverse reports document significant performance shortfalls. Per paragraph 3 (Definitions), the order defines adverse circumstances and the threshold. Per paragraph 5 (Timing of Reporting Adversity), adversity must be reported within the timeline. Per paragraph 9 (MRO Responsibilities), the MRO holds specific rights including the right to submit a rebuttal.

Trigger events

• Significant performance shortfall observed by RS.
• Disciplinary action affecting performance evaluation.
• NJP, courts-martial, or administrative separation action triggers adverse report.
• Misconduct documented requiring adverse documentation.
• Loss of qualification affecting performance billet.
• Marine objection to performance assessment.
• Suspense for adverse reporting per Chapter 5 paragraph 5.

Processing workflow

1. Identify the adverse trigger. Per MCO 1610.7BMCO 1610.7B Chapter 5 paragraph 1 (Adverse Reports).
2. Apply governing regulations. Per MCO 1610.7BMCO 1610.7B Chapter 5 paragraph 2 (Governing Regulations).
3. Confirm adverse definition. Per Chapter 5 paragraph 3 (Definitions), match the situation to the order definition.
4. Execute adverse report process. Per MCO 1610.7BMCO 1610.7B Chapter 5 paragraph 4 (Adverse Report Process).
5. Apply timing. Per MCO 1610.7BMCO 1610.7B Chapter 5 paragraph 5 (Timing of Reporting Adversity).
6. RS executes responsibilities. Per Chapter 5 paragraph 6, the RS writes the adverse report per the order rules.
7. RO executes responsibilities. Per MCO 1610.7BMCO 1610.7B Chapter 5 paragraph 7 (RO Responsibilities and Instructions).
8. Process MRO responsibilities. Per MCO 1610.7BMCO 1610.7B Chapter 5 paragraph 9 (MRO Responsibilities), the MRO acknowledges and is permitted to submit a rebuttal.
9. Apply Adverse Specific Directed Comments. Per Chapter 5 paragraph 10, specific directed comments cover the adverse circumstance.
10. Document in the PES register. Capture adverse status, MRO acknowledgment, rebuttal status, and resolution.

Systems of record and forms

Systems

• PES (HQMC Performance Evaluation System). Holds the adverse report with all routing data.
• MMSB Performance Evaluation Branch. Adjudicates adverse report.
• OMPF. Final record of adverse fitness report.
• Legal records system. Holds any related investigation or administrative action.

Forms

• NAVMC 10835 Marine Fitness Report (Adverse). Standard format with adverse designation.
• MRO Acknowledgment. Per Chapter 5 paragraph 9.
• MRO Rebuttal. Per Chapter 5 paragraph 9 when applicable.
• Adverse Specific Directed Comments. Per Chapter 5 paragraph 10.
• Legal Advisor Review Memorandum. From the unit legal advisor.

Common pitfalls

• Adverse report timing missed. Per MCO 1610.7BMCO 1610.7B Chapter 5 paragraph 5, timing is strict.
• MRO not informed of rights to acknowledge and rebut. Per Chapter 5 paragraph 9, MRO rights are mandatory.
• Adverse Specific Directed Comments omitted. Per Chapter 5 paragraph 10, specific directed comments document the adverse circumstance.
• Legal advisor review skipped. The unit legal advisor reviews per command policy. Route every adverse report through legal.
• Adverse trigger applied to a non-adverse circumstance. Per Chapter 5 paragraph 3, the definition is strict.

Decision points

• Adverse versus non-adverse classification. Per MCO 1610.7BMCO 1610.7B Chapter 5 paragraph 3, the definition determines classification. The RS calls and the RO concurs or non-concurs.
• MRO rebuttal handling. Per Chapter 5 paragraph 9, the MRO has the right to submit a rebuttal. Process the rebuttal per the order rules.
• Cross-references to MCO 1900.16 or MCO 5800.16. When adverse report results from a separation or legal action, coordinate with MCO 1900.16MCO 1900.16 and MCO 5800.16MCO 5800.16 Volume 11.

Authority

This sub-page sits under MCO 1610.7BMCO 1610.7B Chapter 5 (Adverse Report Procedures). Paragraph 1 covers Adverse Reports. Paragraph 2 covers Governing Regulations. Paragraph 3 covers Definitions. Paragraph 4 covers Adverse Report Process. Paragraph 5 covers Timing of Reporting Adversity. Paragraph 6 covers RS Responsibilities. Paragraph 7 covers RO Responsibilities. Paragraph 9 covers MRO Responsibilities. Paragraph 10 covers Adverse Specific Directed Comments. Cross-reference MCO 1900.16MCO 1900.16 Marine Corps Separation and Retirement Manual and MCO 5800.16MCO 5800.16 Volume 11 for related actions. S-1 responsibilities sit at MCO 5000.14DMCO 5000.14D MCAP enclosure 4. The processing workflow maps to NAVMC 3500.3E T-R event 0102-GENA-1008.

Related references

• MCO 1610.7B Chapter 5. Authoritative adverse report rules.
• MCO 1900.16 Marine Corps Separation and Retirement Manual. Related separation processing.
• MCO 5800.16 Volume 11. Administrative Separations and Investigations.
• MCO 5000.14D Marine Corps Administrative Procedures. S-1 PES responsibilities.
• MCO P1070.12K Individual Records Administration Manual. Records documentation.
• NAVMC 3500.3E Manpower and Administration T-R Manual. Event 0102-GENA-1008.