Selection Boards for SNCO Promotions - S-1 Procedural Page

Role and responsibility

The S-1 officer owns selection board preparation for SSgt and above per MCO P1400.32DMCO P1400.32D Chapter 3 paragraph 3100 (Selection Boards General), paragraph 3101 (Board Composition), and paragraph 3102 (Board Preparation). The S-1 chief runs the OMPF audit and documentation staging. The promotions clerk maintains the unit board roster. The commander reviews the unit board posture before the convening date and routes letters to the board when applicable.

Source documents flow from the MMEA selection board zone announcement, the official military personnel file (OMPF), the master brief sheet (MBS) feed in MOL, the official photo system, the FITREP feed, the PME and award rosters, and the unit board preparation register. Board actions land in MCTFS as a selection-driven promotion transaction on board release. Outputs include the audited OMPF for each in-zone Marine, the letters to the board (if any), the selection list, and the MCTFS promotion transactions on release.

Per MCO P1400.32D Chapter 3 paragraph 3100, selection boards run for SSgt and above. Per paragraph 3101, board composition follows the order and SECNAVINST 1400.1BSECNAVINST 1400.1B rules. Per paragraph 3102, board preparation runs through the OMPF audit and the unit submission process.

Trigger events

• MMEA selection board zone announcement published.
• Master brief sheet (MBS) review window opens for in-zone Marines.
• Photo currency window opens (typically 12 months prior to the board convening date).
• FITREP submission deadline approaches before the board.
• Award decision routes the Marine wants reflected before the board.
• Letter to the board routing window opens.
• Selection board convenes, deliberates, and releases the selection list.

Processing workflow

1. Pull the MMEA selection board zone announcement. Identify the convening date, the deliberation window, and the release window.
2. Identify in-zone Marines. Per MCO P1400.32DMCO P1400.32D Chapter 1 paragraph 1202 (TIG and TIS) and Chapter 3 paragraph 3100, build the unit in-zone roster.
3. Audit each Marine's OMPF. Pull the OMPF and run a completeness audit on FITREPs, PME, awards, professional military education, and qualification entries.
4. Stage missing documentation. Route missing records through CMC (MMRP-30) records correction per the OMPF audit findings.
5. Verify the official photo. Per Chapter 3 paragraph 3102, the photo currency window controls the photo seen by the board. Verify the on-line photo system entry.
6. Submit the MBS review. The Marine reviews the master brief sheet in MOL. The S-1 chief coordinates the review window.
7. Process letters to the board. Per SECNAVINST 1400.1BSECNAVINST 1400.1B and MCO P1400.32D Chapter 3 paragraph 3102, the Marine writes a letter to the board through the chain. The S-1 officer routes per the order rules.
8. Track the board convening, deliberation, and release schedule. Update the unit board posture brief.
9. Process selection list results. Pull the selection list on release. Match against the in-zone roster.
10. Cut the MCTFS selection-driven promotion transaction. Submit through UD-MIPS per MCTFSPRIUMMCTFSPRIUM selection-driven promotion transaction format.

Systems of record and forms

Systems

• MCTFS. Holds grade and TIG/TIS picture.
• MOL Master Brief Sheet (MBS). Surfaces the board snapshot to the Marine.
• Official Photo System. Holds the photo seen by the board.
• OMPF. Final record audited prior to the board.
• MMEA. Issues the zone announcement and the selection list.
• Selection board. Convenes per SECNAVINST 1400.1B procedures.

Forms

• MMEA Selection Board Zone Announcement. Identifies the in-zone Marines.
• Master Brief Sheet (MBS). MOL-generated board snapshot.
• Letter to the Board. Per SECNAVINST 1400.1B and MCO P1400.32D Chapter 3 paragraph 3102.
• Records Correction Request to CMC (MMRP-30). Per the OMPF audit findings.
• Selection List. Released by MMEA on board completion.
• NAVMC 118 (11) Administrative Remarks. Page 11 documenting the selection and promotion.

Common pitfalls

• OMPF audit skipped before the convening date. The board sees an incomplete record. Run the audit at zone announcement per MCO P1400.32DMCO P1400.32D Chapter 3 paragraph 3102.
• Photo expired before the board. Per Chapter 3 paragraph 3102, photo currency controls. Schedule a refresh inside the currency window.
• FITREP submission lag puts the latest report outside the board input window. Cut the FITREP per MCO 1610.7BMCO 1610.7B ahead of the board input window.
• Letter to the board routed outside chain. Per SECNAVINST 1400.1BSECNAVINST 1400.1B, the letter routes through the chain. Re-route through the chain.
• Records correction request submitted without supporting documentation. CMC (MMRP-30) returns the request. Stage the supporting evidence per the audit finding.

Decision points

• OMPF correction versus letter to the board. The Marine identifies a missing record. Per MCO P1400.32DMCO P1400.32D Chapter 3 paragraph 3102, the correction routes through CMC (MMRP-30). The letter to the board addresses board-relevant context per SECNAVINST 1400.1B.
• Photo refresh timing. The photo sits inside the currency window. Per Chapter 3 paragraph 3102, the existing photo stands. Schedule a refresh only when the existing photo falls outside the currency window or shows an outdated grade.
• Selection versus failure of selection. The Marine fails to select on the first board. Per MCO P1400.32DMCO P1400.32D Chapter 3 paragraph 3100, the next board cycle picks up the in-zone Marine per the order rules.

Authority

This sub-page sits under MCO P1400.32DMCO P1400.32D Chapter 3 paragraph 3100 (Selection Boards General), paragraph 3101 (Board Composition), and paragraph 3102 (Board Preparation). Chapter 1 paragraph 1202 (TIG and TIS) sets eligibility. Chapter 1 paragraph 1204 (Promotion Restrictions) sets restriction screening before the board. SECNAVINST 1400.1BSECNAVINST 1400.1B sets Department of the Navy promotion and selection board procedures. MCO 1610.7BMCO 1610.7B sets the FITREP system feeding the board. MCO P1070.12KMCO P1070.12K Chapter 6 covers Page 11 documentation. S-1 responsibilities sit at MCO 5000.14DMCO 5000.14D MCAP enclosure 4. The processing workflow maps to NAVMC 3500.3E T-R event 0102-PERA-1001.

Related references

• MCO P1400.32D Chapter 3 paragraphs 3100-3102. Authoritative selection board rules.
• MCO P1400.32D Chapter 1 paragraph 1202. TIG/TIS eligibility.
• SECNAVINST 1400.1B. DON promotion and selection board procedures.
• MCO 1610.7B. FITREP system feeding the board.
• MCO P1070.12K paragraph 4006. Page 11 documentation.
• MCTFSPRIUM. Selection-driven promotion transaction format.
• NAVMC 3500.3E. T-R event 0102-PERA-1001.