SECNAV M-5210.2 - Department of the Navy Standard Subject Identification Codes (SSIC) Manual

Scope

SECNAV M-5210.2, the Department of the Navy Standard Subject Identification Codes Manual, provides the standardized subject-classification system identifying every DON correspondence, directive, and record. Every Marine Corps directive, every piece of official correspondence, and every records file carries an SSIC drawn from this manual. The SSIC is the key joining the correspondence world to the records world, the code assigned at drafting drives the retention schedule at disposition.

Audience

• S-1 clerks assigning SSICs to outgoing correspondence and file plans.
• Records managers and Directives Control Points labeling and classifying holdings.
• Legal clerks filing case records into the 5800 series.
• Anyone locating a code through the cross-reference index by subject keyword.

Operative content

• File folder labeling per Part I Chapter 2 paragraph 2-2. Every folder carries the SSIC, the open and close dates, and the disposal instructions on the outside. The IGMC legal checklist inspects all three.
• Filing arrangement per Section 1-6c. Alphabetical arrangement by subject and name inside the code.
• Cutoff rules per paragraph 3-2 and Table 3-1. Files cut off at the end of the calendar or fiscal year and retire on the retention clock.
• Codes the portal works with daily. 1626 for NJP, the 5800 through 5829 range for legal actions by type, 5830 for legal administrative files, 5210 for records management, 5216 for correspondence, 7000 for financial management.

Connection to higher policy

• SECNAV M-5210.1. The records management manual holding the disposition schedules the SSIC keys into.
• SECNAV M-5215.1 and SECNAV M-5216.5 Chapter 7. Directive and correspondence surfaces assigning the codes.

Connection to Marine Corps doctrine and lower policy

• MCO 5210.11. The Marine Corps records program applying the codes to file plans.
• MCO 5215.1K. SSIC assignment on every Marine Corps directive.
• MCO 5216.20B. The correspondence supplement carrying the Marine Corps SSIC usage.

Status

Active. The SSIC table updates periodically through change transmittals. Distribution Statement A. Two portal surfaces attribute disposition schedules to this manual, retention and disposition live in SECNAV M-5210.1, this manual carries the codes. The folder labeling, arrangement, and cutoff paragraphs above follow the portal's citing pages and deserve the same source-pass confirmation, the records-handling side of the pair sits close to M-5210.1 territory. Reconcile at the source pass.