Academic Fitness Reports for PME and GEP - S-1 Procedural Page

Role and responsibility

The Reporting Senior at the PME or GEP course writes the academic fitness report per MARADMIN 412/20MARADMIN 412/20. The course faculty or instructor coordinates academic standing data. The Reviewing Officer (RO) reviews and assesses career potential. The S-1 chief at the parent command tracks the report through MOL submission to MMSB.

Source documents flow from the academic program enrollment, the course completion record, the GPA and class standing data, and any commendatory designations (distinguished graduate, academic awards, writing awards). Academic FITREP actions land in MOL with type code A per MARADMIN 412/20 paragraph 4.a. Outputs include the certified academic report, the OMPF posting, and the MCTFS update.

Per MARADMIN 412/20MARADMIN 412/20 paragraph 2.b, MCO 1610.7BMCO 1610.7B Chapter 6 directs reporting academic and training duty as a student like regular duty, with ROs observing and reporting all aspects of performance, potential, and professional character as appropriate. Per MARADMIN 412/20 paragraph 4, academic FITREPs follow specific section markings to capture academic performance distinctly. The report does not impact the RS or RO profile per paragraph 2.b.

Trigger events

• Officer reports to a qualifying resident PME or GEP course per MARADMIN 412/20 paragraph 3.a or 3.b.
• Academic program completion triggers academic FITREP.
• Annual academic cycle reached for GEP officer in multi-year program per paragraph 3.b.
• Distinguished graduate or academic award triggers commendatory material entry.
• Course completion outside the qualifying list does not trigger academic FITREP per paragraph 3.c.

Processing workflow

1. Identify qualifying program. Per MARADMIN 412/20MARADMIN 412/20 paragraph 3.a (PME) or paragraph 3.b (GEP), confirm the program is on the qualifying list. Note congressional fellowships and Olmsted scholar programs are excluded per paragraph 3.c.
2. Apply type code A. Per MARADMIN 412/20MARADMIN 412/20 paragraph 4.a, Section A item 3.c reflects "A" for academic duty.
3. Process commendatory material. Per MARADMIN 412/20MARADMIN 412/20 paragraph 4.b, mark Section A item 6.a (commendatory material) for distinguished graduate (top 10 percent), academic awards, or writing awards.
4. Write Section B. Per MARADMIN 412/20MARADMIN 412/20 paragraph 4.c, Section B reflects the nature and desired outcomes of the academic program.
5. Write Section C. Per MARADMIN 412/20MARADMIN 412/20 paragraph 4.d, Section C includes academic standing, GPA, and class standing. ROs identify students finishing in the top 30 percent. Where the program does not recognize academic standing or calculate GPA, the RO provides context.
6. Mark Sections D through H. Per MARADMIN 412/20MARADMIN 412/20 paragraph 4.e, Sections D through H mark "H" (Not Observed).
7. Write Section I. Per MARADMIN 412/20MARADMIN 412/20 paragraph 4.f, Section I includes the academic word picture using fitness report attributes and additional topics highlighting student activities and skills.
8. Write Section K. Per MARADMIN 412/20MARADMIN 412/20 paragraph 4.g, Section K covers RO assessment of career potential including potential for next rank, critical billets, and specific skills.
9. Process comparative assessment. Per MARADMIN 412/20MARADMIN 412/20 paragraph 4.g, ROs who select sufficient in section K.1 provide a comparative assessment mark. The mark does not go on the RO profile but indicates relative standing in the academic program.
10. Submit through MOL. Per MCO 1610.7BMCO 1610.7B Chapter 7, submit through MOL within the 30-day window after the reporting period ends.

Qualifying PME and GEP programs

Per MARADMIN 412/20MARADMIN 412/20 paragraph 3.a (PME):

• Career level: Expeditionary Warfare School, Captains Career Courses.
• Intermediate level: Air Command and Staff College, Army Command and General Staff College, College of Naval Command and Staff, Marine Corps Command and Staff College, Foreign PME (majors).
• Advanced Intermediate: Maritime Advanced Warfighting School, School of Advanced Air and Space Studies, School of Advanced Military Studies, School of Advanced Warfighting.
• Top Level: Air War College, Army War College, College of Naval Warfare, Marine Corps War College, Joint Advanced Warfighting School, Foreign PME (lieutenant colonels only), National Defense University, CMC Fellowships (lieutenant colonels only).

Per paragraph 3.b (GEP, annual and on completion):

• Special Education Program: Naval Postgraduate School (NPS), Air Force Institute of Technology, Public Affairs Graduate Program, Law Program.
• Advanced Degree Program: Law, Education Officer, Historian, Leader, Education, and Development.
• International Affairs Programs: Foreign Area Officer Program at NPS, Regional Affairs Officer Program at NPS.
• Doctor of Philosophy Programs: CMC Strategist Program and PhD Technical program.

Excluded per paragraph 3.c: Congressional fellowship programs and Olmsted Scholar programs.

Systems of record and forms

Systems

• MOL FITREP Module. Electronic preparation with type code A per MARADMIN 412/20.
• MMSB Performance Evaluation Branch. Adjudication and OMPF posting.
• Course academic records. Source for GPA and class standing.

Forms

• NAVMC 10835 Marine Fitness Report with type A designation. Per MARADMIN 412/20 paragraph 4.a.
• Commendatory Material Annotation. Per paragraph 4.b for distinguished graduate.

Common pitfalls

• Academic FITREP written outside qualifying program. Per MARADMIN 412/20MARADMIN 412/20 paragraph 3.c, congressional fellowships and Olmsted scholar programs are excluded.
• Sections D through H written when they should be marked "H" Not Observed. Per paragraph 4.e, those sections mark "H" for academic FITREPs.
• Distinguished graduate commendatory material missing. Per paragraph 4.b, distinguished graduate (top 10 percent) triggers Section A item 6.a.
• Section C lacks GPA, class standing, or context. Per paragraph 4.d, the section captures academic standing data. Where the program does not recognize academic standing, the RO provides context.
• Section K comparative assessment skipped when select sufficient applied. Per paragraph 4.g, the mark is required.

Decision points

• Qualifying program determination. The officer attends a course on the borderline. Per MARADMIN 412/20MARADMIN 412/20 paragraph 3, the qualifying list is specific. Validate against paragraph 3.a, 3.b, or 3.c.
• Distinguished graduate designation. The course names the officer distinguished graduate. Per paragraph 4.b, mark Section A item 6.a and provide commendatory comment in Section I.
• Comparative assessment marking. Per paragraph 4.g, select sufficient triggers the comparative mark. The RO assesses relative standing in the academic program.

Authority

This sub-page sits under MARADMIN 412/20MARADMIN 412/20 Implementation of Observed Academic Fitness Reports at Officer Resident PME Courses. The MARADMIN cites MCO 1610.7BMCO 1610.7B Chapter 6 (then Chapter 6 of MCO P1610.7A) for the general academic and training duty reporting rule. S-1 responsibilities sit at MCO 5000.14DMCO 5000.14D MCAP enclosure 4. The processing workflow maps to NAVMC 3500.3E T-R event 0102-GENA-1008.

Related references

• MARADMIN 412/20. Authoritative academic FITREP rules.
• MCO 1610.7B Chapter 6. Special instructions including academic and training duty.
• MCO 5000.14D Marine Corps Administrative Procedures. S-1 PES responsibilities.
• MCTFSPRIUM. PES transaction format.
• NAVMC 3500.3E Manpower and Administration T-R Manual. Event 0102-GENA-1008.