MCO 5210.11F - Marine Corps Records Management Program

Scope

MCO 5210.11F sets Marine Corps records management policy across the Total Force. The order assigns responsibility, prescribes procedures, and bounds the lifecycle of every Marine Corps record regardless of form or medium. Records lifecycle covers creation, preservation, access, retrieval, and final disposition under NARA-approved retention schedules. The order treats records management as a command responsibility distributed down through the unit chain, not an administrative function isolated to S-1 or the records section. Enclosure 1, the Marine Corps Records Management Manual, carries the operational detail.

Audience

• Commanders. Appoint Command Designated Records Managers (CDRMs) in writing at Regiment, Group, and above. Direct annual training. Sustain compliance with IGMC Functional Area 061 checklist.
• Command Designated Records Managers (CDRMs). Company or field grade officer, SNCO, or civilian equivalent. Oversee unit records lifecycle, file CDRM appointment letter copies with ARDB within 90 days, run interval self-inspections, manage records holds, support transfers to Federal Records Centers (FRCs) and NARA.
• Administrative officers and clerks (0102, 0111, 0170). Maintain command files SOPs, route transfers through the ARDB Records Management SharePoint Portal, deliver annual training to assigned personnel.
• Information Management Officers (IMOs). Maintain network and repository resources so records remain accessible, retrievable, and properly stored.
• Functional Area Managers. Wire records management requirements into existing and new Electronic Information Systems (EIS).
• Every Marine, civilian Marine, and contractor. Annual records management training and lifecycle discipline on the records you create.

Enclosure and chapter map

• Enclosure 1, Marine Corps Records Management Manual.
  • Chapter 1, Marine Corps General Records Management. Program ownership, authorities, and the records lifecycle baseline.
  • Chapter 2, Electronic Records. EIS criteria, structured versus unstructured records, electronic recordkeeping responsibilities, senior leadership email capture rules.
  • Chapter 3, Day-to-Day General Records Management. File outline, naming convention, filing methods, daily-use rules. The reference users open most often.
  • Chapter 4, Records Transfer. Transfer to FRCs, transfer to NARA, retirement, retrieval. Forms, inventories, and ARDB SharePoint routing.
  • Chapter 5, Litigation Notices, Federal Records Holds, and Records Freezes. Hold procedures for cases in litigation, GAO settlements, agency orders.
  • Chapter 6, Armed Conflict Records. Records duties during armed conflict and deployment.
  • Chapter 7, Marine Corps Vital Records. Vital Records identification, the COOP tie-in under MCO 3030.1, emergency operating records, legal and financial rights records.
  • Chapter 8, Records Management Education and Training. T&R event integration, FLC programs of instruction, distance learning via MarineNet.
• Appendix A, List of Acronyms.

Connection to higher policy

• Title 44 U.S.C. sections 3301 and 3106. Federal records authority.
• Title 36 CFR Part 1236.22. Electronic recordkeeping requirements.
• Title 41 CFR Parts 102-193. Creation, maintenance, and use of records.
• Title 10 U.S.C. section 7861. Custody of Department of the Navy records.
• DOD Directive 5015.2 and DOD Directive 5015.02-STD. DOD records management program and the electronic records software design standard.
• DOD Directive 5400.11. DOD Privacy Program. Governs PII handling inside records.
• SECNAV M-5210.1 and SECNAV M-5210.2. DON Records Management Manual and Standard Subject Identification Codes.
• OMB Directive M-12-18 and OMB Circular A-130. Federal records management mandates.
• Presidential Memorandum 28 Nov 2011, Managing Government Records.
• National Continuity Policy and Implementation Plan.

Connection to Marine Corps doctrine and lower policy

• MCO 3030.1. Marine Corps Continuity of Operations Program (COOP). Vital Records implementation guidance.
• MCWP 3-40.2. Information Management.
• IGMC Functional Area 061. Records Management inspection checklist. Used in Inspector General inspections of unit records programs.
• NAVMC 3500.3E. T-R events for records management training requirements.

Lifecycle and disposition

NARA-approved retention schedules drive disposition. The order requires every record to follow its proper schedule. Permanent records transfer to NARA. Temporary records retire to FRCs and destroy at their authorized milestones. Vital Records receive protection under the unit COOP. PII inside records receives DOD Privacy Program safeguards under reference (f), DOD Directive 5400.11.

Implementation venues

• ARDB Records Management SharePoint Portal: https://ehqmc.usmc.mil/org/ar/ard/ardb/default.aspx. Records transfer routing, CDRM appointment letter submissions, policy distribution.
• MarineNet annual training: https://www.marinenet.usmc.mil/marinenet/. The records management course satisfies the annual requirement for all personnel.

Status

Active. Signed 7 April 2015 by the Commandant of the Marine Corps. Cancels MCO 5210.11E and NAVMC Directive 5210.11E. Sponsor is HQMC Administration and Resource Management Division, Records, Reports, and Directives Management Branch (ARDB). The order remains the current Marine Corps records management baseline. Watch for revisions tied to NARA modernization directives and DON CIO Records Management policy updates.